Practicize the Plan Building a Progressive Exercise Program

Why RequirementRequirement Helps you determine readiness and gapsHelps you determine readiness and gaps History is not kindHistory is not kind Expectation of your residents and familyExpectation of your residents and family

What

What

Where to Start Emergency Operations Plan (EOP)Emergency Operations Plan (EOP) –This is your foundation for exercising

Ensuring a Successful Drill Emergency Operations PlanEmergency Operations Plan Administration CommittedAdministration Committed Engagement of ParticipantsEngagement of Participants

Expectations Staff DrillStaff Drill –- test efficiency, knowledge, and response of personnel Unannounced Staff DrillUnannounced Staff Drill – -measure staff responsiveness

Exercise the Survey Hospitals do this.Hospitals do this.

Steps in Planning 1. Synchronize training and EOP 1. Synchronize training and EOP 2. Set up Exercise Design Team2. Set up Exercise Design Team 3.Identify Key Roles: Objectives3.Identify Key Roles: Objectives 4.Determine type of Exercise and Date4.Determine type of Exercise and Date

Steps in Planning 5. Identify partners and scope5. Identify partners and scope 6. Conduct exercise6. Conduct exercise 7. Evaluate the exercise (AAR)7. Evaluate the exercise (AAR) 8. Improvement Plan (IP) and Track Progress8. Improvement Plan (IP) and Track Progress

What to test: Objective SMARTSMART –Specific who is supposed to act –Measurable how will you know it’s met –Attainable can it be done –Realistic how far must the plan go –Time period for accomplishment

Examples Assess, Record, Evaluate, DemonstrateAssess, Record, Evaluate, Demonstrate Use “Action” wordsUse “Action” words Describe the communication method to contact family members and local Emergency Management.Describe the communication method to contact family members and local Emergency Management. Describe the response for a “bomb threat” when called in.Describe the response for a “bomb threat” when called in.

Keep it Simple PlanPlan Train Train Exercise Exercise

Planning Practice A threatening phone call to your facilityA threatening phone call to your facility “ I am coming to get even because you fired me.” “ I am coming to get even because you fired me.”

What Should Happen Turn the actions into SMART Objectives –Specific –Measurable –Attainable –Realistic –Time Bound

Scenario 2 You receive a call from your EM “advising you of a large forest fire 10 miles to the north”.You receive a call from your EM “advising you of a large forest fire 10 miles to the north”. SpecificSpecific MeasurableMeasurable AttainableAttainable RealisticRealistic TimeTime

Building The Scenario You receive a follow up call 2 hours later that the fire has changed directions and heading your way.You receive a follow up call 2 hours later that the fire has changed directions and heading your way. Do our objectives change??? Do our objectives change???

Fire Drills Incorporate Shelter in Place and EvacuationIncorporate Shelter in Place and Evacuation Incorporate a specific action (drill)Incorporate a specific action (drill) Calls out, different communications, Evacuation equipment, MOU verification,Calls out, different communications, Evacuation equipment, MOU verification,