p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 1 Module 1.1: INTRODUCTION

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 2 Our purpose for the day is to... 4 Provide an overview of the Organizational Design process 4 Ensure that every agency within the Commonwealth is provided with the tools and training in organizational and workforce transition required to prepare for MARS implementation 4 Ensure that every agency knows which design tools to use given their specific needs for Administrative Services

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 3 When you leave here today you will... 4 Understand the timing and scope of the organization design process 4 Have a plan that guides your team through the key initial data collection activities 4 Understand how to conduct a baseline as-is activity analysis and position assessment 4 Know what you need to do and by when 4 Know who to call with questions and issues

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 4 Definition of some key terms 4 Agency 4 MARS 4 BIPs 4 Organization Design 4 Workforce Transition 4 Administrative Services 4 Business Case 4 Infrastructure 4 EMPOWER 4 Course 1

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 5 Roles of Your Agency’s Team Communication with Agency Leaders Communication with Central A.S. Team Communication with Agency Employees Data Collection Support Data Assimilation

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 6 How will you interact with other groups? Central Administrative Services Team AILs Agency Leadership Agency Infrastructure Team Bonnie Howell Ed Ross Don Speer MARS, BIPS & Change Leadership Project Managers

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 7 How will we get to where we need to be? Organizational Redesign and Workforce Transition for Cabinets and Agencies Detailed Workplan As-Is Assessment of Affected Agencies As-Is Assessment of Affected Agencies Baseline assessment of positions in affected agencies Baseline assessment of positions in affected agencies Workforce Transition Plan Workforce Transition Plan To-Be Activities and Processes Developed Skill Requirements Defined To-Be Activities and Processes Developed Skill Requirements Defined July-September 1998 October - January 1999 Feb April 1999 May 1999 July 1999 To-Be Organization Policies, Roles, and Responsibilities Policies, Roles, and Responsibilities Employees Mapped to New and Changed Tasks. End-User and Procedures Training End-User and Procedures Training Required Computer Training New Structures Designed

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 8 What data are we collecting and why? 4 Data includes: –Information about people and positions to ensure a solid baseline understanding of your current Administrative Services environment. –Information that is critical to preparing your workforce transition plans. 4 Data will be analyzed by the Central A. S. Team to identify activities that will go away. All analyses will be shared and validated with each agency.

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 9 Agenda for the Day 4 Module 1.2: The Future Simplified Administrative Services Model 4 Module 1.3: As-Is Activity Analysis 4 Module 1.4: Position Assessment 4 Module 1.5: Integrated Data Collection

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 10 Some Ground Rules for the Day 4 Participate in all exercises 4 Help us to stick to the schedule 4 Please ask (or write) questions at any time 4 Make sure you understand what the trainers mean 4 Challenge assumptions 4 Recognize that we are all in this together

p:/phaseiii/organization design/course 1/presentations/module 1.1.ppt 11 What information would you like to go away with today?