RFP Webinar: Cost Proposal Tuesday, January 7, 2014 Session 1 – 10:00 a.m. Session 2 – 2:00 p.m. Pacific Time 1

Teleconference Information 2 If you can see the Webinar, but cannot hear through your Computer speakers, please call the number above to listen along with the Webinar presentation.

How the Webinar Works Cost Proposal information Question & Answer session provided at the end of the webinar ◦State’s responses will be verbal or written during the webinar 3

Webinar Objectives 1 – Cost Proposal Walk through sample RFP Proposal Packet 4 A: Communications B: Submission C: Evaluation D: Cost Negotiations 2 – Sample Cost Proposal Walkthrough 3 – Rules Governing Award(s) - RFO4 – Questions and Answers Session

 Webinar  Cost Fact Sheet  Notices 5 1 – Cost Proposal A - Communications

 Send to  Time and date due in State’s box: 2:00 p.m. Pacific Time (PT) on Monday, January 13, – Cost Proposal B – Submission

 Use Excel Cost Proposal Template  Complete only the yellow highlighted fields  Enter whole number values in rate(s) per hour fields  Omit letters, cents, commas, and decimal points 7 1 – Cost Proposal B – Submission

 “Save As” an Excel document (version 1993 or later)  Name file “Your Company Name – COST Proposal”  Cost Proposal attachment to 8 1 – Cost Proposal B – Submission

 Evaluated by classification in each tier  Proposers must meet baseline for classification in tier for award  Each classification baseline established as the average plus 15% of all proposers’ rates 9 1 – Cost Proposal C – Scoring

RFP Highlights A: Communications 1 – Cost Proposal D – Cost Negotiations  Occur in a Tier only when less than sixty percent (60%) of Cost Proposals achieve award

RFP Highlights A: Communications 1 – Cost Proposal D – Cost Negotiations  One (1) opportunity for Administratively and Technically responsive Proposers whose initial proposed rate(s) exceed the baseline to lower its rates within the baseline to achieve award  Respond within 24 hours

RFP Highlights A: Communications 1 – Cost Proposal D – Commitment to Lowest Rate  Occurs only when Cost Proposals are not negotiated  One (1) opportunity to commit to lowest awarded rate(s) per hour in a tier’s classification(s)  Respond within 24 hours

13  “Check mark” 2 – Sample Cost Proposal Walkthrough  Checkmarks and arrows highlight areas that require attention Arrow

14 Open Excel

15 Enable

16 

17 Click Retry

18     Not Seeking Award 

19     

20  

21  Respond within 24 hrs  Attach Saved File

22 3 – Rules Governing Award(s) - RFO  MSA awardees who achieved at least sixty (60) Technical points may elect to offer RFO rates from either:

23 3 – Rules Governing Award(s) - RFO  Own awarded rate(s) OR  Lowest awarded rate(s) for classifications in the next highest Tier

24 Total Technical Score Tier 1 RFO ≤ $1.5M Project Manager Tier 2 RFO ≤ $5M Project Manager Tier 3 RFO ≤ $10M Project Manager Tier 1 AT Proposal A62$15 N/A B60$15$20N/A Tier 2 AT Proposal C63$20 D61$20 $25 Tier 3 AT Proposal E60$25 Own Tier 2 awarded rates Tier 3 Lowest Rate RFO Application of Rates Own Tier 1 awarded rates Tier 2 Lowest Rate

 Session at the end of the webinar  Keep questions relevant to Cost Proposal  State will respond to questions verbally or in writing during the Webinar 25 4 – Questions and Answers Session

26 4 – Questions and Answers Enabled Keep questions relevant to Cost Proposal

Resources: ?ac=view&auc= veraged/masteragreements/Informatio nTechnologyConsultingServices.aspx roadcastBulletins.aspx 27 Thank You