The Haven Election Process Community Meeting June 12, 2013

Election Task Force Task: To recommend for BOD approval, election rules and procedures to ensure fairness and the integrity of the election and election process. Members: Debi Bacon, BLR, Chair Isabel Fleisher Keith Long Phil Schneck Ken Walsh Tonja Flanagan, Ad Hoc Management Representative

Election Committee Task: To conduct a fair election, review the process and recommend election rules and procedures to the BOD. Members: Debi Bacon, BLR, Chair Phil Schneck Ken Walsh Gerry Conklin, BLR Member Tonja Flanagan, Ad Hoc Management Representative

Election Committee Election Committee will manage the entire process Allows TF to validate the process A standing Election Committee will do this in the future Have signed impartiality/confidentiality oath May not actively campaign or express preference for any candidate

Candidate Information Only Association members in good standing may run Current on HOA payments No outstanding violations Residency requirement – Closed by July 7 Candidates must: Complete a candidate self nomination form and return to Retreat Prepare biography/platform information Abide by campaign rules Attend an Orientation Meeting Participate in two Candidate Forums (optional)

What if only have one candidate? Election will still be conducted CC&Rs require an election If this is the case –Please vote! Valid election requires a quorum of 20% - 50 houses! –Candidate will be asked to participate in all of the process EC needs to validate the process

Voter Information Ballots will be mailed: –on August 1 st –to every house –to address on File Not home during August 1-22? Notify Community Manager of different address Return ballots by mail or in person at The Retreat until 5:00 p.m. August 22

Campaign Events Meet the Candidate Forums –Wednesday, August 7, 6:30 p.m. –Saturday, August 10, 1:00 p.m. –Moderated with advanced and Resident questions –Refreshments and opportunity to mingle with candidates after Clubs, Groups may invite candidates to speak –Must invite all candidates –Must ensure all candidates are treated equally

Campaign Events Private Gatherings –Invite a candidate to your home –No restrictions on what you do in your own home Campaigning –All campaign materials approved by EC –Haven Herald ads in August edition –Election Bulletin Board –Flyers may be distributed to lower mailbox –Candidates may campaign with buttons, banners, etc. within guidelines for Association (at the Candidate’s expense)

After the election After the election: Candidate takes office at the first BOD meeting after the election One of only two instances where the BOD will serve longer than two years All other future BOD members will be elected at the beginning of the calendar year for a two-year term BLRs will no longer serve once this Resident is elected

Timeline Candidate Filing Packets available June 3 Candidates return self-nominationNLT July 5 Qualified Voter List cut off July 7 EC qualifies, notifies candidatesJuly 8 Candidate Orientation meetingJuly 9 Official announcementJuly 10 Campaigning beginsJuly 23 Ballots mailedAugust 1 Meet the Candidate ForumsAugust 7, 10 Deadline to voteAugust 22, 5:00 p.m. Votes tabulatedAugust 23 Candidate takes office September 1

QUESTIONS??