Kent State University Libraries XXIX Charleston Conference Issues in Book and Serial Acquisition Charleston, SC November 6, 2009 Cooperative Collection Development Sharing Funds, Resources, and Responsibilities Across Libraries: A Pilot Progam in Nursing Presenters Kay Downey, Rob Kairis Melissa Spohn, Michael Walmsley

Kent State University -- Background KSU is the 2nd largest public university in Ohio enrollment:  More than 38,400 undergraduates 24,500+ Kent Campus 13,800+ Regional Campuses  5,200+ grad students  280 Academic programs

Kent State University -- Regional Libraries Ashtabula (Amy Thomas, Head Librarian) East Liverpool (Susan Weaver, Library Director) Geauga (Mary Hricko, Library Director) Kent (Melissa Spohn, Head Acquisitions) Salem (Lilith Kunkel, Library Director) Stark (Rob Kairis, Library Director) Trumbull (Rose Guerrieri, Library Director) Tuscarawas (George Kobulnicky, Library Director)

Kent State University -- Overview Rationale: Enhance the institution’s collection development efforts Identify a specific subject area, common to all campuses Use this pilot project as a model for adding more disciplines Components: Shared Ebook Collection, Enhanced Access To Electronic Journals, Combined Approval Plan Streaming Video

Kent State University -- College of Nursing Undergraduate and Graduate Degree Programs Associate Degree in Nursing (2 year Ashtabula, East Liverpool, Geauga, and Tuscarawas) Bachelor of Science in Nursing (B.S.N.) First year all eight campuses. Second year at Kent, Ashtabula, Salem, Stark, and Trumbull campuses. Senior-level nursing courses are available at all campuses via interactive computer technology. Master of Science in Nursing (M.S.N.) Master of Science in Nursing/Master of Business Administration (dual degree, M.S.N.-M.B.A.) Master of Science in Nursing/Master of Public Administration (dual degree, M.S.N.-M.P.A.) Doctor of Philosophy Degree in Nursing (Ph.D.) – Joint Program with the University of Akron Post-Master’s Certificates Subject Area Common To All Campuses

Kent State University -- Ebooks ebook Vendor selection and evaluation Vendor evaluation process Context of nursing, decided leasing instead buying was a better deal Ebrary selected 1,700 titles leased in nursing and allied health. Costs shared equally among regional campus libraries (680 FTE), Kent campus paid twice the amount (1160 FTE) Ebrary platform could accommodate other disciplines

Kent State University -- Ebooks E-BRARY USE STATISTICS July 2008 – June 2009 Ashtabula East LiverpoolGeaugaKentSalemStarkTrumbullTuscarawas Totals Documents Viewed Pages Viewed Pages Copied Pages Printed User Sessions Statistics

Kent State University -- Electronic Journals Specialized Health Services Databases Ageline ( Current) Alt-HealthWatch (OhioLINK) Cochrane Central Register of Controlled Trials Cochrane Database of Systematic Reviews Cochrane Library Consumer Health Complete (OhioLINK) Database of Abstracts of Reviews of Effects (DARE) Doody's Core Titles ETOH Database Health and Psychosocial Instruments (HAPI) ( Current) Health Services and Sciences Research Resources (HSSR) Health Source (consumer edition) (OhioLINK) Health Source (nursing/academic edition) (OhioLINK) Human Nutrition Online ( Current) Images.MD (OhioLINK) Lexi-PALS Drug Guide (OhioLINK) MedicLatina ( Current) (OhioLINK) Natural & Alternative Treatments (OhioLINK) PsycINFO - Current File ( Current) (OhioLINK) PsycINFO - Historical File ( ) (OhioLINK) PubMed Central REHABDATA KSU has rich e-journal content through the OhioLINK consortium Online resources for accessing content in nursing journals

Kent State University – YBP Approval Plan 1. Financial Commitments 2. Selection Assignments 3. Review / Analysis 4. Future growth and expansion Project Process and Development

KSU Library Expenditures for Nursing ( ) Number of Pooled Purchases = 721 CampusMoney SpentAve/Year Money Committed Number of Purchases (3yr) % of Pooled Purchases Ashtabula $ 2, % East Liverpool $ 1, $ 1, % Geauga $ 1, % Kent $ 30, $ 10, $ 10, Salem $ 1, $ $ 1, % Stark $ 5, $ 1, $ 2, % Trumbull $ 5, $ 1, $ 1, % Tuscarawas $ 3, $ 1, $ 2, % Totals $ 51, $ 18, $ 21, % Kent State University – YBP Approval Plan Financial Commitments

Kent State University – YBP Approval Plan Financial Commitments Financial Commitment Formula: $ FC<= Past X Years Expenditures X $ FC<= $5, (Trumbull Campus) $ FC=$1,300.00

Kent State University – YBP Approval Plan Looked at campuses with unique Nursing/Allied Health related programs (Physical Therapy, Radiology, Vet Tech, etc.) Those campuses responsible for selecting and housing titles in those specific subjects Traipsed through LC classification system and assigned areas for selection Assigned selection responsibilities based on past purchasing habits, expertise, anticipated local needs, etc. Housing of titles would be done through randomization (based on the % of financial commitment)randomization Kent Campus current profile plugged in Selecting and housing titles profiled as Advanced Academic (Regional Campus selections defined as Basic Academic or Professional) Removed Nursing from each campus’ existing YBP profiles As the cooperative profile develops, individual profiles get folded into the cooperative plan Selection Assignments

Kent State University – YBP Approval Plan SELECTOR LC CLASS SUBJECT PURCHASES Campus RMedicine (General) AshtEastlGeaugKentSalemStarkTrumbTusca Tuscarawas 1-722General History Tuscarawas Philosophy. Ethics. Psychology. Terminal Care Tuscarawas Practice of Medicine. Medical Education Tuscarawas Research Experimentation 1 1 Tuscarawas Biomedical Engineering. Tuscarawas Computer Applications. Medical Records 1 Salem Medical physics. Radiology. Nuclear Medicine. 4 1 RTNursing LC RangeDescription 1-120Nursing Salem 1-81General. History East Liverpool 82-86Nursing profession Tuscarawas 87-88Basic nursing care Ashtabula Specialties in nursing Stark120- Selection Assignments

Kent State University – YBP Approval Plan Selection Assignments Randomization Factor (RF) Formula: RF(%)= FC $ Total Pool Housing (“ownership”) of titles would be done through randomization (based on the % of financial commitment)randomization RF(%)= $2,000 $11,000 RF(%)=18% (Stark Campus)

Kent State University – YBP Approval Plan Revised Commitments Campus Ashtabula $ % East Liverpool $ % Geauga $ % Salem $ % Stark $ % Trumbull $ % Tuscarawas $ % $ 2, Titles included in our profile if it were in place first 9 months last year CampusFund code # of SlipsCost Prorated Estimated Cost Ashtabula NURS-13$ 178$ 269 NURS-ASH0 East Liverpool NURS-214$ 431$ 654 NURS-LIV0 Geauga NURS-31$ 122$ 185 NURS-GEA0 Salem NURS-46$ 319$ 484 NURS-SAL0 Stark NURS-52$ 73$ 111 NURS-STA0 Trumbull NURS-614$ 526$ 798 NURS-TRU0 Tuscarawas NURS-71$ 12$ 18 NURS-TUS0 Total41$ 1663$ 2519 Review and Analysis Final commitment = $2,800 (Divided evenly among the 7 Regional Campuses = $400 per campus) Simplifies randomization

Kent State University – YBP Approval Plan Review and Analysis Number of Books Delivered (NOBD) Formula: NOBD=RF%XTotal Books Selected NOBD=9%X41 NOBD=4 (Salem Campus)

Kent State University - Cooperation Five years ago cooperation wasn’t really part of our vocabulary…not really Staff changes Head of Acquisitions began attending Regional Campus Library Director Meetings Relationships were built Trust was built Communication was better Looked for ways to be efficient Looked at ways to share resources and stretch dollars Timing was right: Shrinking budgets Reliable statewide and local delivery system Duplication of materials was evident in local catalog All Kent campuses wereYBP customers YBP willing to help How did this all happen?

Kent State University - Cooperation New shared plan was built upon the Kent campus approval plan Regional campuses were viewed as add-ons or supplements to Kent plan Kent campus = Advance Academic materials Regional campuses = General Academic materials Not much change for Kent campus in terms of what is collected Approval books same Slips fewer; Gen-Ac. notification gone Ground rules: No reserve materials No duplicate copies Kent campus orders are ALWAYS added to Kent campus Regional orders: random location Regional selectors assign location All materials received, cataloged, and processed at Kent campus How we developed the approval plan

Kent State University - Cooperation Took longer than anticipated to get the project off the ground Difficult to coordinate Momentum varied during different parts of the project YBP was very responsive and willing to work with us Relationships were built Understanding and communication increased Disappointments/Victories

Kent State University YBP supports innovative cooperative collection initiatives with library partners Purchasing history is available in GOBI to predict outcomes of the new, shared plan Prospective consortial partners are able to use existing approval or slip plans to model the new, shared plan Profiling sessions YBP: A Partner’s Role

Kent State University – YBP Perspective Rationale for One Plan The shared plan is meant to replace Nursing titles previously available as part approval book or slip plans at the individual KSU Campuses. The shared plan is for one subject area (but could be expanded.) One plan on one base account allows all KSU librarians to see status of a title at any or all of the KSU campuses. Shared Approval Plan

Kent State University – YBP Perspective Basis of Title Selection The most fundamental agreement that the KSU campuses had to reach was already in place: split the plan according to Content Level of the titles. Treatment of non-subject parameters in the new shared plan reflects other differences in collecting philosophies among the individual libraries. Shared Approval Plan

Kent State University – YBP Perspective Ordering Accounts Four ordering subaccounts for notifications were opened, reflecting different requirements of the orders. Shared plan allows automatic shipments of books to Kent Main only Subaccounts also enable tracking of expenditures by location, if desired. Fund Codes Fund Codes added to the plan to aid in identification of titles of special interest to a particular library Notifications reaching the library bear these funds Funds for ordering are fewer, streamlining the order process. Shared Approval Plan

Kent State University – YBP Perspective Notifications Notifications easily set up by fund in GOBI Because Notifications can also be set up by LC and by Topic, selectors not bound by a particular fund in reviewing titles All titles are available for all selectors to see Status of the title updates in real time Shared Approval Plan

Kent State University – YBP Perspective Duplication Control Shared plan must not compete with existing plans. Therefore, YBP modified all existing approval plans to exclude Nursing aspect as identified by YBP Profiling. All existing plans checked by YBP for send-all presses to prevent possible duplication with shared plan. Shared Approval Plan

Kent State University – YBP Perspective Plan Can Be Expanded to Other Subjects Shared plan is concerned now with Nursing titles only Structures Kent State and YBP have put in place allows for inclusion of other subjects or aspects. A final goal is a single plan for all the KSU Campuses. Shared Approval Plan

Looking Ahead Monitor first year of project Start looking at other disciplines The Next Discipline (English?) Cooperative Ownership The concept of housing a particular title goes away … as books as requested they remain at the last library that used it (depends on enhancements to KentLINK (KSU’s ILS). Over time it is expected that books would end up where they are most needed.

Project Development Team Kevin Deemer, Library Director Kent State University, Ashtabula Campus Rose Guerrieri, Library Director Kent State University, Trumbull Campus Mary Hricko, Library Director Kent State University, Geauga Campus Rob Kairis, Library Director Kent State University, Stark Campus Tom Klingler Assistant Dean for Systems and Technical Services Kent State University, Kent Campus George Kobulnicky, Library Director Kent State University, Tuscarawas Campus Kathleen Clatanoff, Regional Manager Collection Management & Development Group YBP Library Services Lilith Kunkel, Library Director Kent State University, Salem Campus Melissa Spohn, Head of Acquisitions Kent State University, Kent Campus Susan Weaver, Library Director Kent State University, East Liverpool Campus