zILLANE Study Status Report Illinois Library Resources and Automation in the Networked Environment Dr. William E. Moen Texas Center for Digital Knowledge School of Library and Information Sciences University of North Texas Joint Meeting of Illinois State Library Advisory Committee (ISLAC) and Systems Presidents and Directors (SP&D) – March 21, 2002

March 21, 2002zILLANE Study Update2 Goal of the study Identify strategies for enhancing access to Illinois libraries’ holdings, where the strategies ensure the best stewardship possible for state and federal grant dollars for library automation and resources Build consensus among stakeholders on strategies that are responsive to their concerns and needs

March 21, 2002zILLANE Study Update3 Study activities to date Revised project plan to incorporate ILSDO information needs Conducted 6 site visits to regional systems –Writing site visit reports –Analyzing data collected Developing strategies to gather data on bibliographic systems cost Preparing follow-up questions for each regional system

March 21, 2002zILLANE Study Update4 Preliminary “findings” so far Emerging models of LLSAP –Full cost recovery for operations –Major subsidy from regional system –Cataloging –Role of leadership, planning, clear mission, standards Representing library holdings in LLSAP –All libraries in regional system? –Only full member of LLSAP? Getting non-LLSAP libraries to use LLSAP database as resource sharing tool Changing LLSAP vendors and products –5 of 6 LLSAPs visited are planning changes

March 21, 2002zILLANE Study Update5 Issues identified so far Barriers to change –Existing technology (e.g., stand alone systems) –History, politics, and personalities –Voluntary nature of library cooperation (benefits and carrots) –Lack of clear understanding of benefits of shared system Constraints on increasing LLSAP membership –Perceived costs and other burdens of ongoing participation for small libraries (especially school libraries) –Existing technology (e.g., stand alone systems) Lack of coordination across regional systems and LLSAPs –LLSAPs with same vendor products, planning changes, etc. Functionality of VIC –Disappointment with lack of functionality to support state-wide resource sharing Telecommunications and ICN

March 21, 2002zILLANE Study Update6 Ideas where to go… For LLSAPs planning change in vendor or product: –Encourage a voluntary moratorium on system changes / purchases until long-range automation plan and zILLANE study are completed –Put language in RFP or contract to add specifications emerging from zILLANE study and long-range automation plan –Work together with other LLSAPs to get similarly configured products Set goals for library holdings represented in LLSAP –Get 95-98% of all libraries’ holdings within 3 years (whether LLSAP members or not)