Microsoft ® Office ® 2010 Office 2010 Security: Protecting your files

Course contents Overview: Message Bars and more Lesson: Includes six sections Test Quick Reference Card Office 2010 Security: Protecting your files

Overview: Message Bars and more Office 2010 Security: Protecting your files In Microsoft Office 2010, when files open, Message Bars can alert you to useful information and potential problems with your files. Security Message Bars provide the opportunity to consider the potential security risks that may be in your file, and then the ability to open or read the file while reducing the risks that can occur.

Course goals Understand what active content is, and how it’s used in your files and programs. Use the Enable Content button on the Message Bar to allow active content to run. Work with active content in the Microsoft Office Backstage view. Learn about trusted documents. Office 2010 Security: Protecting your files

Course goals, cont. Navigate to the Trust Center to view security settings or to change them. Understand the reasons for Protected View and how to enable editing when it appears. Office 2010 Security: Protecting your files

Active content and the Message Bar Office 2010 Security: Protecting your files Information about active content appears on the Message Bar. Files and programs sometimes include active content, designed to increase productivity and make the programs easier to use. There are several types of active content; two very common types are macros and ActiveX controls.

Active content and the Message Bar Office 2010 Security: Protecting your files Information about active content appears on the Message Bar. Macros automate frequently-used tasks to save time on keystrokes and mouse actions. ActiveX controls are used to display animation, command buttons, lists of options, and dialog boxes.

Active content and the Message Bar Office 2010 Security: Protecting your files Information about active content appears on the Message Bar. In many cases, active content is safe. However, sometimes people with malicious intent can exploit active content to steal information, spread computer viruses, or use your computer for illegal purposes without your knowledge. This creates a threat to your computer and your organization’s network.

Active content and the Message Bar Office 2010 Security: Protecting your files Information about active content appears on the Message Bar. To help prevent these risks, Microsoft Office 2010 programs can disable types of active content. As shown in the picture, the Message Bar informs you that there is active content in the file and it has been disabled. In the following section, we will show you how you can enable the active content, if you know the file is from a reliable source.

Enable active content with the Message Bar Office 2010 Security: Protecting your files Use the Enable Content button on the Message Bar to enable active content in your file. In the previous section, you learned that active content helps with productivity, and functionality, but it can also be used for malicious intent. This potential threat to your computer and your organization’s network causes a Message Bar to appear.

Enable active content with the Message Bar Office 2010 Security: Protecting your files Use the Enable Content button on the Message Bar to enable active content in your file. If you know the content is from a reliable source, you can click Enable Content on the Message Bar to enable active content in your file. The active content is enabled. and the Message Bar no longer appears when you re- open the file.

Enable active content with the Message Bar Office 2010 Security: Protecting your files Use the Enable Content button on the Message Bar to enable active content in your file. If you’re not sure about the reliability of the source of the file, and you want learn more, you can use security options in the Microsoft Office Backstage view. In the next section, we’ll show you how you can learn more about the active content in your file, what types are in the file, and other useful options.

Working with active content in the Backstage view Office 2010 Security: Protecting your files Click the File tab to see the Backstage view and learn more about active content in your file. When your file has active content, you can click the File tab to open the Backstage view. There you can learn more about the active content in your file. As shown in the picture, a Security Warning message appears with information about the active content types that have been disabled.

Working with active content in the Backstage view Office 2010 Security: Protecting your files Click the File tab to see the Backstage view and learn more about active content in your file. You can use either option that appears on the Enable Content button when you click the down-arrow. As shown in the picture, two possible options appear. As shown in the picture, two possible options appear.

Working with active content in the Backstage view Office 2010 Security: Protecting your files Click the File tab to see the Backstage view and learn more about active content in your file. One option is the ability to enable the content to run for all sessions. The Message Bar will not appear when you re- open it, and the file becomes a trusted document. The other option is to allow the active content to run for one session only. This is because it’s considered risky. The Message Bar appears when you re-open files with active content that runs for one session only.

Working with active content in the Backstage view Office 2010 Security: Protecting your files Click the File tab to see the Backstage view and learn more about active content in your file. For either option that appears, you can use the Advanced Options to determine which active content you want to run.

Trusted documents Office 2010 Security: Protecting your files When you click Enable Content, or enable active content to run for all sessions, it becomes a trusted document. When you always enable a document’s active content, you make it a trusted document, which is stored in a trusted-documents folder on your computer. Trusted documents are files that you have trusted and that open without the Message Bar.

Trusted documents Office 2010 Security: Protecting your files When you click Enable Content, or enable active content to run for all sessions, it becomes a trusted document. Even if your file has active content in it and new active content is added, or you change the existing active content, no Message Bar appears when you re- open the file. However, the Message Bar can reappear if you move the file to a new location.

Trusted documents Office 2010 Security: Protecting your files When you click Enable Content, or enable active content to run for all sessions, it becomes a trusted document. As you learned in the previous section, some active content cannot be enabled for all sessions. These files cannot be made trusted documents. How your Office programs manage active content is determined by the system administrator and by options available in the Trust Center, which we’ll look at next.

Security settings in the Trust Center Office 2010 Security: Protecting your files You can click Trust Center Settings to make security selections for your files and programs In the Trust Center, you can make selections to manage how your Office 2010 programs interact with macros, add-ins, ActiveX controls and other types of active content. It’s here that you can see and select options for trusted documents, your privacy, the Message Bar, Protected View, and other security areas.

What is Protected View? Office 2010 Security: Protecting your files The Protected View label appears on the Message Bar when there are potential security risks in your file. In the previous sections we learned about trusting files with active content. Because some files can contain even greater risks, they open in Protected View, which is indicated by one of several Message Bars, as shown in the picture. Each bar has a warning message and is labeled “Protected View”.

What is Protected View? Office 2010 Security: Protecting your files The Protected View label appears on the Message Bar when there are potential security risks in your file. When files open in Protected View, you can still read them while reducing risks that can occur. However, functions like editing, saving, and printing are disabled. When Protected View appears with the red Message Bar, the security risk could be greater.

What is Protected View? Office 2010 Security: Protecting your files The Protected View label appears on the Message Bar when there are potential security risks in your file. Files open in Protected View because they failed security checks when the file was opened. Files from the Internet, attachments, and files from other locations considered unsafe can cause a file to open in Protected View. In other circumstances, files created in previous versions of Office can open in Protected View.

What is Protected View? Office 2010 Security: Protecting your files The Protected View label appears on the Message Bar when there are potential security risks in your file. If you know the file is from a reliable source, you can exit Protected View. You can click the editing button if it appears on the Message Bar. If the editing button does not appear on the Message Bar, click the File tab and in the Backstage view, click Edit Anyway.

Test question 1 You should always trust active content. (Pick one answer.) Office 2010 Security: Protecting your files 1.True. 2.False.

Test question 1 Office 2010 Security: Protecting your files Always make sure you know the file is from a reliable source before enabling active content. You should always trust active content. Answer: 2. False.

Test question 2 Active content includes macros, add-ins, and USB ports. (Pick one answer.) Office 2010 Security: Protecting your files 1.True. 2.False.

Test question 2 Office 2010 Security: Protecting your files USB ports are not active content. Active content includes macros, add-ins, and USB ports. Answer: 2. False.

Test question 3 The first step to get to the Trust Center is the File tab. (Pick one answer.) Office 2010 Security: Protecting your files 1.True. 2.False.

Test question 3 Office 2010 Security: Protecting your files Click the File tab to get started working on various tasks, including getting to the Trust Center where you make security-settings changes for Office programs. The first step to get to the Trust Center is the File tab. Answer: 1. True.

Test question 4 You enable active content, by doing which of the following? (Pick one answer.) Office 2010 Security: Protecting your files 1.Selecting Trust Center security-settings options. 2.Clicking Enable Content on the Message Bar. 3.Clicking the Protected View button.

Test question 4 Office 2010 Security: Protecting your files The Enable Content button allows active content to run and the file becomes a trusted document. You can also enable active content in the Backstage view, using the options on the Enable Content button when the Security Warning appears. You enable active content, by doing which of the following? Answer: 1. Clicking Enable Content on the Message Bar.

Quick Reference Card For a summary of the tasks covered in this course, view the Quick Reference Card. Quick Reference Card Office 2010 Security: Protecting your files