WEB-BASED CATALOGUE

ALEPH 500 Automated Library Expandable Program The new library information system of the University of Stellenbosch

ALEPH 500 OFFERS CLIENTS User-friendly, web-based access to the online catalogue Access to the library catalogues of all five Calico institutions

ALEPH 500 OFFERS CLIENTS Access to all Aleph 500 catalogues world-wide Self-initiated renewal of library material Self-initiated reservation of library material

Access to University of Stellenbosch Library Catalogue

Click User Use your US number for User ID and verification Signing on as a user Anyone can use the OPAC without having to sign on. However, you have to sign on if you wish to: check your user information request items renew items

Sign-out Once you have identified yourself, the following details are available. A Sign-out button appears on the left hand side of the top menu bar. Remember to SIGN OUT after a session Click on Loans to renew your books

Click on the underlined number to initiate renewal of library material Sign-out after you used the user function on the Web Opac Self-initiated renewal of library material

3 Ways of searching for library sources Browse Keyword Search Basic Search Multi-base Get

Browse the alphabetical list of title, author or subject, etc. Use the Browse function when you have an exact author, title or subject etc. Browse

Browse Click on Browse search Click on drop down menu Select Title or Author, etc.

Basic Search Allows you to perform a keyword search in all fields, or from either title, author or subject Keyword Search

Truncation is possible. Using ? or * will expand your search You can use Boolean operators e.g.: revolution not (French or France) Indicate whether you want the words to be adjacent or not Basic Search

Allows you to do a keyword search across the CALICO libraries for information sources Keyword Search Multi-base

Use the Get function when you have an unique number for a particular item e.g. ISBN Get

 Available records - Holdings information  Reservation/Requesting of library material The result list

Short format  Available records - holdings information 1/0 = library has 1 item; 0 copies out (the copy status could still be on order or cataloguing. Click holdings library for full details) 1/1 = library has one item; 1 copy out. Click holdings library for full details Multiple location – click holdings library for full details To make sure a book is available, scroll with the arrow to the right:

 Reservation/Requesting of library material (1) A request link on the holdings screen allows users to request items out on loan The date when an item must be returned

Reservation/Requesting of library material (2) Use your new US number for user ID and Verification If you have not signed on as a user before, this window will appear after selecting request on the holdings screen. Click on request again after you have signed on to order the requested item.

Reservation/Requesting of library material (3) The delivery location shows where you want to collect the item you have requested – select one Click on Order to initiate the request

Reservation/request of library material (4) To verify your request, click on User Click on Hold requests Sign-out after a session in which you used the user function on the Web Opac

To view any particular record in full format, click on: the NUMBER of the item (to the left) or Full format (under Results list)

Links are available from the Full format of the record All items – clicking on this will call up the complete list of holdings at the US libraries Full Format

- e.g. in the example above the search for Agriculture has been narrowed down (AND) to Universiteit van Stellenbosch dissertations and the field to search to Subject This function allows you to modify your search by applying another search term to your previous search. You can enter new terms, from all fields or a selected field, and apply boolean logic – AND, OR or NOT

Limit You can limit your search by year, format, language, location, etc. (The languages listed are not a comprehensive list. Other languages still have to be added.) e.g. to get a list of all the Chemistry journals, type Chemistry under all fields in the keyword search and limit with filter by format – Serials (Journals…..)

Select records from your list before you use Save/Mail This feature allows you to e- mail or save selected records Save/Mail (Selected

Complete address if sending results by

Available records, displays only those items which are not out on loan Availabl e records

This feature enables you to collect records from a variety of searches, after which they can be printed, saved or ed

When using the Web-based Catalogue on a computer in the library ALWAYS remember to: Sign-out or reset Please Do not close the Web-based Catalogue (x)