APPOINTMENT OF A PANEL OF 3 SERVICE PROVIDERS TO SUPPLY LAPTOPS, THIN CLIENTS, MONITORS AND DESKTOPS FOR A PERIOD OF 3 YEARS WITH AN OPTION TO EXTEND FOR 2 YEARS Briefing Session : 15 APRIL 2014 RFB : RFB 2013/00048 Closing Date : 05 MAY 11H00

Table of Contents Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFB submission and contact details 8. Q&A

Welcome and Introduction Procurement Procurement Specialist Legal Department Senior Legal Advisor ICT IT Representative

4 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A Table of Contents

Background 5 Core Outcomes Our Vision and Mission RAF Mandate as per Road Accident Fund Act 1996( Act 56 of 1996) RAF Is liable for: A) Past and Funeral Hospital, Medical and related Expenses B)Funeral Expenses, C) Past and Future loss of Support, D)Past and Future Loss of Earnings, and E) General Damages

Background Cont… 6 As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to: Our Vision To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA. Our Mission To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support. Our Values Ubuntu Solution Focus Pride in what we do Excellence and Efficiency As an organ of state, RAF’s mandate outlines its obligations towards the state and its people by ensuring we adhere to: Our Vision To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA. Our Mission To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support. Our Values Ubuntu Solution Focus Pride in what we do Excellence and Efficiency

RFB Timelines ACTIVITYDUE DATE RFB Advertisement in Sunday Times6 APRIL 2014 Tender documents on RAF website4 APRIL 2014 RFB Advertisement in Government Bulletin4 APRIL 2014 Compulsory briefing session15 APRIL 2014 Questions relating to RFB Answers to be uploaded on the RAF website 23 APRIL 16H00 25 April 11H00 RFP Closing Date05 MAY Notice to biddersJUL/AUG 2014*

1. Welcome and Introduction 2. Background 3. RFB Timelines 4. Scope of Work 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFB submission and contact details 8. Q&A Table of Contents Table of Contents

Scope of Work Refer to Scope of Work in RFB Document

10 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation Process 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A Table of Contents

Pre-Qualification Gate 0 BEE 10 points Gate 2 Price 90 points Tax Clearance Certificate SBD 2 Invitation to Bid SBD 1 Response to Bid Letter GCC Bidders Supply Chain Practices Declaration of interest SBD 4 Mandatory Questionnaire Preference Point Claim form- SBD 6.1 Declaration of Bidder’s Past SCM Practices – SBD 8 Certificate of Independent Bid Determination – SBD 9 Tax Clearance Certificate SBD 2 Invitation to Bid SBD 1 Response to Bid Letter GCC Bidders Supply Chain Practices Declaration of interest SBD 4 Mandatory Questionnaire Preference Point Claim form- SBD 6.1 Declaration of Bidder’s Past SCM Practices – SBD 8 Certificate of Independent Bid Determination – SBD 9 Experience of the company Service Delivery: National Footprint Multiple brand offering Experience of the company Service Delivery: National Footprint Multiple brand offering Technical Analysis 100 points Gate 1 The price will be as per pricing schedule provided and must be in a separate sealed envelope. BEE certificate The price will be as per pricing schedule provided and must be in a separate sealed envelope. BEE certificate Bid Evaluation Process

1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A Table of Contents

RAF BBBEE Requirements 13 TurnoverClassificationSubmission Requirement Below R5 million p.a Exempted Micro Enterprise (EME) BEE Rating Certificate or Letter from Auditors/Accounting Officer to verify that accredited EME and percentage of black ownership. Between R5 million and R35 million p.a Qualifying Small Enterprise (QSE) BBBEE Rating Certificate from an Accredited Rating Agency Above R35 million p.aLarge Entity (LE)BBBEE Rating Certificate from an Accredited Rating Agency Joint Venture (JV) – BEE certificate must be consolidated Notice from the Minister of Trade & Industry on the accredited verification agencies. List of SANAS Accredited Verification Agencies on behalf of the DTI.

14 BBBEE Key Sections to complete in SBD

15 Points Awarded for BBBEE Contribution

Bidders must complete Annexure G: Pricing schedule, which must be submitted in a separate sealed envelope. Pricing Schedule

1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BEE 7. RFB submission and contact details 8. Q&A Table of Contents Table of Contents

+ TENDER BOX RAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion Any enquiries must be referred, in writing via to: Bidders must submit 2 copies of original file (Original and Duplicates), CD-ROM and Pricing Schedule Original Duplicate Bid Submission

Section1 Name of the document that must be submitted Non-submission may result in disqualification? Tax Clearance Certificate – SBD 2YES – Please submit a valid and original copy of the certificate. Invitation to bid – SBD 1YES – Please complete and sign the supplied pro forma document. Pricing ScheduleYES – Please submit full details of pricing proposal to RAF on Annexure H. Declaration of Interest – SBD 4YES - Please complete and sign the supplied pro forma document. SBD 6.1 – Preference Point Claim FormNo – Non-submission will lead to a zero score on BEE. Declaration of Bidder’s Past Supply Chain Management Practices – SBD 8 YES - Please complete and sign the supplied pro forma document. Certificate of Independent Bid Determination – SBD 9YES - Please complete and sign the supplied pro forma document Section 2  Technical Responses (Nomination and/or Payment Platforms)  Supporting documents for technical response  Testimonials/references Section 3 Section 4 Signed GCC and SLA which RAF reserves the right on the document. Company Profile and Supplementary Information File 1: Prequalification and Technical Response

File 2: Pricing Schedule and BEE Section1 BBBEE Certificate or Accountant letter for SMMEs Section 2 Pricing schedule 3 years audited/ reviewed financial statements

1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BEE 7. RFB submission and contact details 8. Q&A Table of Contents Table of Contents