Session on Improving governance of the MCs CF Retreat 930 to 1100 am, April 5, 2011 Boljoon, Cebu

Session objectives 1.To arrive at a shared understanding of where improving the management of the MC fits in the Barrier removal component of the campaign in each site 2.To agree on the process or the principles of the process for selecting who should compose the mancom, define roles and how to legitimize these with the end in view of institutionalizing these 3.To agree on the use of the MPA management effectiveness tool in Excel especially its interpretation templates and how these can be used in determining OD baselines and in improving organizational performance of the MPA management body 4.To agree on dates of the workshops in each site, responsibilities for preparation – invites, materials, venue, food, etc., establish communication lines

Session flow Session descriptionTime Intro5 mins Part 1: The Big Picture15 mins Part 2: Steps in Improving governance of the ManComs 25 mins Part 3: Assessing MPA Management Effectiveness 25 mins Part 4: Qyuestions + Workplan administration 20 mins

Part 1: The Big Picture Session Objective: 1.To arrive at a shared understanding of where improving the governance of the mancom fits in the Barrier removal component of the campaign in each site Process:  Presentation of how the man com workshop fits in the overall RARE barrier removal strategy (15 mins)

Theory of Change K Knowledge A Attitude IC Interpersonal Communication BR Barrier Removal BC Behavior Change TR Threat Reduction CR Conservation Result  Lack of enforcement  Weak MPA governance Identified barriers based on MPA survey  Political  Social  Economic  Technological Factors that prevent people from adopting desired behavior Members of the wider community  Support the MPA  Participate in its management Management body  Improved governance  Improved enforcement  Encourage participation  Attain at least level 3 status in management effectiveness TWGs have been formed ManCom strengthening is next step

Organizational development trajectory of MPA management bodies Level 1: Initiated  Management body membership tentatively determined  Starting to conduct regular meetings with proper documentation [non-threshold indicator] Level 2: Established  Management body formed and functional  Composition of management group and committees identified  Roles and responsibilities clarified and accepted  Initial meetings conducted [Threshold indicator] Level 3: Enforced  Management body active and supported by legal instrument  Prepares annual operational plan  Implements management plan including enforcement and monitoring  Manages resolution of conflicts [Non-threshold indicator] Level 4: Sustained  Management body capable to run MPA independently  Supervises/facilitat es management activities (enforcement, budgeting and financial management, M an d E, IEC, etc. [Non-threshold indicator] Level 5: Institutionalized  Management body has capacity for fund sourcing from local and external sources  Performance M and E linked to incentive system [Threshold and non- threshold indicator] This level is what we aim to achieve within the timeframe of the project We are probably at this level at present

Part 2: Steps in Improving the Governance of ManComs Session Objective: 1.To agree on the process or the principles of the process for selecting who should compose the mancom and how to strengthen these with the end in view of institutionalizing these Process:  Presentation (20 mins)  Clarifications

MPA management body basic structure Policy-making unit Technical Working Group Basic functions  Policy making  Formulation of plans  Resource generation  Networking Multi-sectoral, meets Quarterly Implementing unit Management Committee Basic functions  Enforcement  Biophysical monitoring  Surveillance  Public education Based on organic structures in LGU but encourages participation of de facto groups MPA Management Body Structure should be in line with overall governance structure in the municipality

Steps in ManCom strengthening based on status of MPA management body - overall framework With MPA ordinance  All except Need to MPA ordinance With management plan  Amlan  San Francisco  Tinambac  Bacacay (1 only)  Cantilan  Cortes  Inabanga  IGaCoS No management Plan  Boljoon  Tagbilaran  Lanuza Steps in strengthening ManCom Review MPA ordinance in terms of MC composition and functions Composition and functions are clear Composition and functions are NOT clear Proceed with assessing management effectiveness using Ecogov/CCEF tool Use ‘mancom template’ to clarify functions and who should compose MC Identify adhoc leader and assess management effec- tiveness with persons identified in previous step Formulate OD plan and update MPA management plan Use ‘mancom template’ to clarify functions and who should compose MC/ Once composition and functions are clarified, proceed with assessing management effectiveness link

Suggested criteria in selecting ManCom members and leaders  Individuals who had been part of the MPA establishment process  Individuals who are interested to work with you for the MPA  Individuals who have influence in the village (municipality)  Individuals who have the appropriate knowledge and skills or willing to learn  Individuals who have the time for MPA management  Individuals in the LGU whose job descriptions include aspects of MPA management  Multi-sectoral, private sector, academe

Suggested process for strengthening ManComs – if with MPA ordinance and MC composition and functions are clear Steps/toolsOutputs 1.Review MC-related provisions of ordinance  MC functions and composition clarified 2.Score the management effectiveness of the management body  Management level identified  Management focuses identified 3.Formulate OD plan for ManCom  OD plan for MC formulated 4.Update Management Plan for 2011  Updated MPA management plan

Suggested process for strengthening ManComs – if with MPA ordinance and MC composition and functions are NOT clear Steps/toolsOutputs 1.Review MC-related provisions of ordinance  MC functions and composition clarified 2.Use ‘mancom template’ to clarify functions and composition of MCs  MC composition and functions clarified 3.Identify adhoc MC head and invite persons identified in 2 to do 4.  Adhoc MC letter identified  Adhoc MC members identified 4.Score the management effectiveness of the management body  Management level identified  Management focuses identied 5.Formulate OD plan for ManCom  OD plan for MC formulated 6.Update Management Plan for 2011  Updated MPA management plan

Suggested process for strengthening ManComs – if MPA ordinance needs to be updated Steps/toolsOutputs 1.Use ‘mancom template’ to clarify functions and composition of MCs  MC composition and functions clarified 2.Identify adhoc MC head and invite persons identified in 2 to do 4.  Adhoc MC letter identified  Adhoc MC members identified 3.Score the management effectiveness of the management body  Management level identified  Management focuses identied 4.Formulate OD plan for ManCom  OD plan for MC formulated 5.Update Management Plan for 2011  Updated MPA management plan

Part 3: Assessing MPA Management Effectiveness Session Objective: 1.To agree on the use of the MPA management effectiveness tool in Excel especially its interpretation templates and how these can be used in determining OD baselines and in improving organizational performance of the MPA management body Process:  Presentation (20 mins)  Clarifications link

3. Ecogov/CCEF management Effectiveness Rating Tool – overall framework Thresholds  MPA concept explained and accepted  Site selected with community acceptance Thresholds  Ordinance passed and approved by the Municipal Council  Management plan legitimized by the LGU.  Management body formed and functional  Budget for year 1 allocated  Enforcement activities initiated Thresholds  Collaborative patrolling and surveillance in place  Education program sustained public awareness and compliance  Fishing effectively stopped inside sanctuary zone  Illegal and destructive fishing reduced outside MPA Thresholds  Enforcement system is fully operational  Performance of management body regularly monitored and evaluated with stakeholder participation  Illegal and destructive fishing activities stopped inside and within MPA Thresholds  MPA manage- ment plan and budgetary requirements incorporated in the LGU devt plan s  Performance M and E linked to incentive system  IEC program on MPA sustained  MPA empha- sizes public education, residents advocate for MPA Level 1 Initiated Level 2 Established Level 3 Enforced Level 4 Sustained Level 5 Institutionalized Min 8 pts. 6 months Min 24 pts. Year 1 Min 38 pts. Year 3 Min 50 pts. Year 5 Min 66 pts. Year 7 INPUT/ OUTPUT RESULTS/ IMPACT

Scores:  Non threshold indicators = 1 point  Threshold indicators = 3 points  49 indicators; 18 threshold indicators  A total of 87 points for all indicators Ecogov/CCEF management Effectiveness Rating Tool

Interpretation templates:  Management levels  Management focus (this is the OD aspect of the tool) Ecogov/CCEF management Effectiveness Rating Tool LINK

Part 4: Workplan administration Session Objective: 1.To agree on dates of the workshops in each site 2.To agree on responsibilities for preparation – invites, materials, venue, food, etc. 3.To establish communication lines Process:  Discussion (20 mins)

Session objectives 1.To arrive at a shared understanding of where improving the management of the MC fits in the Barrier removal component of the campaign in each site 2.To agree on the process or the principles of the process for selecting who should compose the mancom, define roles and how to legitimize these with the end in view of institutionalizing these 3.To agree on the use of the MPA management effectiveness tool in Excel especially its interpretation templates and how these can be used in determining OD baselines and in improving organizational performance of the MPA management body 4.To agree on dates of the workshops in each site, responsibilities for preparation – invites, materials, venue, food, etc., establish communication lines