nNA Plenary Update Wednesday, November 12, 2008 Dawn Slykhouse, John Hawkins, Buzz Rigsbee

Status Update Have now completed Site Inspections at: –ITU HQ in Geneva, Switzerland –Marina Bay Sands Hotel, Singapore Have compiled site surveys & budgets Publish results/recommendations to EC WG Chairs may share results with WGs We will have motion for March 2011 site selection to vote at Friday EC meeting.

Geneva, Switzerland Great city & location ITU hosting joint mtg for ITU-T, 802, ITU-R with Joint Workshops Good Liaison Event Most mtg space free ITU staff will support Great public transport for easy access Host Rep: G Parsons Difficult venue to plan Spread over ITU HQ Mtg space is limited and not flexible Extra Many hotels required Hotel rates are high due to Motor Show F&B rates are high

Marina Bay Sands, Singapore Spectacular location All-In-One venue All mtg space free <budget Netwk & Pwr F&B+ package deal Truly State-of-Art mtg Great site-seeing, shopping, nitelife, etc. Clean, safe, friendly Easy access to all Hosts STB & I 2 R will contribute >$150K US Hotel Rates <$250US budget hotels available Airline discounts Site-seeing deals Etc, etc, etc. Facility is under construction, but well within schedule for our timeframe

Geneva, Switzerland Budgetary Summary Hotel Rooms $ US average room rate = $298 US Rates high due to Motor Show overlap Reg Fees: $600 pre-reg, $800 reg Several cost factors and commitments are still indeterminante at this time. Better deals available in July

Marina Bay Sands, Singapore Budgetary Summary Hotel Rooms: $ US average room rate = $233 US Up to 1000 rooms at meeting Generous subsidy from hosts STB & I 2 R Std Reg Fees: $400 pre-reg, $500 reg Good bundle price for F&B + AV Only need single contract to commit

Recommendation to EC Deal for Singapore is better and complete Deal for Geneva needs more work and needs to avoid Motor Show Recommend select Singapore for March 2011 Plenary Session and contract now Re-plan Geneva for July 2013 and seek better deal for EC review vs U. of Twente in Enschede, NL for final decision later.

EC Motion for Friday - Move to: Select Marina Bay Sands Hotel, Singapore as venue for March 13-18, 2011 Plenary. Authorize Exec Secy to extend thanx & congrats to hosting organizations for best proposal and proceed with final contract arrangements. Extend thanks to ITU and host and request new proposal for Joint Meetings during July 2013 Plenary Session. Mov: Rigsbee, Sec: Hawkins, Y___ N___ A___