PROCUREMENT IN THE IMAGING DEPARTMENT :THE NEED FOR UNDERSTANDING TECHNICAL SPECIFICATIONS A PAPER PRESENTED DURING THE 8 TH BIENNIAL PAN- AFRICAN CONGRESS OF RADIOLOGY AND IMAGING AT THE LAICO REGENCY HOTEL, NAIROBI KENYA. BY MRS.MARY N.S.BWONYA DIPLOMA OF THE COLLEGE OF RADIOGRAPHERS, (LONDON) HIGHER DIPLOMA IN MEDICAL IMAGING SCIENCES(ULTRASOUND),NAIROBI. DEPUTY CHIEF RADIOGRAPHER. KENYATTA NATIONAL HOSPITAL, NAIROBI. HE

Procurement is the function responsible for the acquisition of goods, works or services in an Organization. To Procure is to purchase.

In Government there are three main ways of purchasing:  Cash Imprest  Invitation of Quotation  Open National Tender

Procurement in Kenya is Guided by the PPOA (2005) The Public Procurement Oversight Authority was put in place to ensure proper conditioning exist for economic, efficient and transparent use of public funds and to induce, competition and equality of tenders in Public Procurement Procedure.

A Tenderer is a domestic, foreign, legal or natural person offering to supply goods, services or perform work assignments.

Chapter 12 (Twelve) of the Kenya Constitution also stipulates ways on how “Public money shall be used in a prudent and responsible way and financial management shall be responsible and fiscal reporting shall be clear.”

Five things are considered when purchasing;  Right Quantity (Through statistics)  Right Quality  Brought in at the right time  Brought for the right place  Brought at the right place

-Goods are items that are tangible. -Works; Contractor is hired to get material to put up a structure. -Service – Non tangible elements. Procurement should involve only needs. Needs are identified by users before procurement. Therefore procurement involves processes undergone from when a need is identified upto the time the need is fulfilled.

Procurement Cycle Need is identified, approval is sought from the AIE holder, Preparation of specifications, Identify supplier (source), delivering of the item, storage(After proper marking and verification).

Specifications or Specs is a term mainly used in the acquisition of many items. In a Radiology department, these include equipment, supplies and contrast media.

A specification is a technical standard, tailored to perform certain functions. It is also a set of requirements satisfied by a material, design, product or service. It is detailed and exact as well as peculiar

In my station, a technical evaluation team sets specifications and ideally will comprise of the following;  A Radiologist.  A Senior Radiographer  An Engineer  A Supplies professional and  A Senior person (Nurse),from another department, whose department will need Radiological Services.

Examples of Specifications Apart from experience, it is also important to bench mark, search internet etc Item – U/S Gel a)Viscosity b)Cost c)Packaging d)Reaction to Skin

U/S GEL

CONTRAST MEDIA Osmolality Cost Packaging Date of expiry Manufacturing company etc

Mammography Equipment for soft KV Imaging

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