HOW TO MAKE A PURCHASE WITH DISTRICT FUNDS BUSINESS OFFICE Updated 8/1/14 PASD 121.

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Presentation transcript:

HOW TO MAKE A PURCHASE WITH DISTRICT FUNDS BUSINESS OFFICE Updated 8/1/14 PASD 121

 To pay all invoices to vendors in a timely manner after receipt of goods and invoice. Vision Statement

 Enter requisition electronically BEFORE ordering product. If there will be multiple orders for vendor do an open PO.  Requisitions don’t need to be an exact amount. Give your best guess if it’s a one time order.  Include SHIPPING as a line item in 1 st description box.  Include any special/detailed info in the 2 nd description box.  When approved it will automatically be sent to purchasing.

Purchasing processes the PO

 Company ships order to school and mails invoices to Central Service Building for payment.

 Upon receipt of merchandise send packing slip’s immediately to accounts payable. Make sure PO # is on slip, mark as partial or complete and sign (no need to attach PO copy). If no packing slip, Tamara that the order was received, PO#, and if complete. Signature/Date Packing Slip

Accts. Payable matches packing slip’s only to invoice’s and sends payment to vendor. Joe Vendor PASD

 Happy Vendor  Happy CSB  Happy You RESULTS