Secretariat Report APTLD Secretariat 18 July 2004

Works Completed Since Kuala Lumpur AGM Organized On-line Board Meeting on 30th April to discuss the following issues  Preparation of July meetings  The Auditing of APTLD Budget  ccNSO Matters  APTLD Endorsement of the dot Asia Proposal

Works Completed Since Kuala Lumpur AGM Membership:  Afilias Asia Limited joined APTLD as Associate Member on 7th April Outreach:  Participated in APNG and AP* Retreat in July at Cairns, Australia and did presentation on APTLD Update. Thanks to Chris and Ching Chiao.

The current APTLD Secretariat performance by TWNIC will be expired at the end of APTLD now is calling for the proposal for operating APTLD Secretariat. RFP is available at  pdf  doc RFP to Operate APTLD Secretariat ’05~’06

Schedule Publish RFP document 1 st July Expression of interest By 31 July 1 month of time Proposal Submission deadline 31 st August Announce list of Proposals received on website (if preferred) 1 September Next day Proposal Clarification Period 1 st ~ 17 th September 2 weeks and 4 days Voting ballot sent to Board Members 17 th September Voting period 20 th ~ 24 th September 5 working days Voting result approval by scrutinizers 27 th ~ 30 th September 4 working days * Voting result announcement Send new ballot if a tie occurred 1 st October Next day If a tie occurred, a 2nd vote 4 th ~ 8 th October 5 working days 2nd voting result approval and announcement 11 th ~ 14 th October 4 working days 2 nd voting result announcement 14 th October Next day Transfer secretariat Operation to newly elected Secretariat 1st November ~ 31 st December 2 months

The Board  The Board will review and discuss the proposals received  The Board will select the new APTLD Secretariat by voting  The Board can assign a Board member to be in charge of the RFP related matters and answer to queries  The Board will call for 2-3 volunteers to be the scrutinizers of the RFP voting Job allocation - the Board

The secretariat  The secretariat will help to post and circulate the RFP  The secretariat will provide logistic support such as setting up the mailing list (consist of all Board members and the Secretariat); setting up the voting mechanism; publishing the selecting result; and providing any other support and information as requested by the Board Job allocation – the Secretariat

Submitted required APTLD Documents to the Malaysian ROS within 60 days of Kuala Lumpur AGM in order for fulfilling the relevant regulations. Drafted “Call for Proposal to Host APTLD Meeting” for Meeting Committee’s reference. Collected Membership Fee. Provided logistic support to ccNSO meeting preparation. Others

Drafted “Application for Overseas Travel funded by APTLD”. Contracted with “Deloittee & Touche” to audit APTLD finance for 2003 and Completed the 2003 APTLD finance audit. Published APTLD e-Newsletters (March and May).

Coming Events November Meeting – Perth, Australia (coming) APNIC 18 in Aug/Sep at Nadi, Fiji (Coming)  TLDs, related Orgs and Internet Governance - by Peter Dengate Thrush  Introduction to APTLC - by Ian Chiang Perth Tech WS (TBD)  Discussion continues via

Thank You!

Financial Report Statement of Incomes and Expenditures 1st January – 17th July 2004 Opening Balance (as at 1st January 2004) 65, Closing Balance (as at 17th July 2004) 119,240.59

Financial Report Statement of Incomes and Expenditures Description: Item USD Incomes Membership Fees65, Note 1 Sponsorships Note 2 Interests77.31 Total Income 66, Expenditures Salaries (Jan-Jun) 6, Meeting Expenses 6,523.08Note 3 Total Expenditure 12, Surplus this term +53, Current Balance (17 July 2004) 119,240.59

Note 1: Current Membership Status and Payment ccTLDMembership StatusMembership Fee BandPayment Completed.auMedium Large5, , ccMedium Large5, cnLarge10, , cxN/A 0.00.hkMedium Small1, joVery Small jpLarge10, krLarge10, lkSmall myMedium Small1, nfVery Small nuMedium Large5, , nzMedium Large5, , phSmall sgMedium Small1, thMedium Small1, tjN/A 0.00.tkVery Small tvMedium Large 5, twLarge10, vnSmall Total70, ,514.00

Note 2: Sponsorship Received SponsorSponsorship DescriptionSponsorship Received AfiliasKL AGM Lunch MiMOSKL AGM Room Rent Total484.36

Note 3: Details of Meeting Expenses MeetingItemsExpenses Wellington Meeting Meeting Room Rent and Logistic Expenses5, Kuala Lumpur AGM Sec Travel Expenses Meeting Room Rent AGM Lunch Total6,523.08

Thank You!

Event Notice - Today Lunch 12:30-13:30 at Melting Pot Café, Concorde Hotel. Sponsored by WEBCC. ccTLD Welcome Reception at KL room (lower level), Shangri-La. Organized by ccTLD Services.

Event Notice - Monday, 19, July ccNSO Lunch (12:30-13:30) at Lemon Garden Café, Shangri-la Hotel. Sponsored by Affilias.  By invitation ticket ICANN KL 2004 Welcome Dinner at Seri Melayu Restaurant (Transfer Coach departing from Lower Lobby at 19:15 and 19:30)  By invitation card

Event Notice - Tuesday, 20 July ccNSO Lunch (12:30-13:30) at Johore Room (Lower Level), Shangri-la. Sponsored by Neulevel  By invitation ticket Putrajaya Tour and Dinner (meeting at Lobby, Shangri-la. from 6:30pm onwards). Putrajaya Lake Boat Cruise sponsored by WEBCC  Pre-registration required

Event Notice - Wednesday, 21 July ccTLD Manager Dinner/Reception (18:30- 22:00) at Mega View Banquet Deck, Kuala Lumpur Tower. Sponsored by VeriSign  RSVP required (cctld-discuss mailing list)

Thank You!