11 1 CHIEF OPERATING OFFICER DEA Strat Plan workshop with PCWEA 6-7 March 2012 Parliament, Cape Town 1

PRESENTATION OVERVIEW  Branch Structure and purpose  Planning, risk and performance systems  2011/12 achievements & 2013/14 Annual Performance Plan 22

COO Branch Structure COO CD Coordination & Information managementCD Business Performance ManagementCD CommunicationsCD: Special projects D Internal Audit 33

COO BRANCH Purpose: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance management CD: SPECIAL PROJECTS Purpose: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance management. Project management services for special projects as per departmental priorities 44

3/9/12 CD: COMMUNICATIONS PURPOSE: Purpose: To provide outreach and strategic communications support, build and manage a positive image of the Minister, Deputy Minister and Department. DIRECTORATEPURPOSE Director: Corporate Communications Provide corporate communications governance support. including the management and production of electronic communication products, exhibitions, internal communication, publications, corporate identity and branding of the department Director: External Communications To manage the design and implementation of Stakeholder Communications and Outreach Programmes and provide platform for external communication Director: Stakeholder & Public Awareness To Facilitate stakeholder relations and manage the implementation of public awareness education and events.

3/9/12 CD: COORDINATION & INFORMATION MANAGEMENT PURPOSE: Manage the development and implementation of an integrated state of the environment reporting system and facilitate National sustainable development and greening policy processes and initiatives DIRECTORATEPURPOSE D: Geographical Information system To render GIS professional service within the department D: State of Env & Env Statistics To provide strategic and technical support on state of environment reports and indicators D: Sector Education and Training & Development Facilitate and coordinate sector education, training and development D: Sector Conflict & Dispute Resolution To manage and oversee the handling of national environmental disagreements and conflict resolution processes. D: Inter-governmental cooperation To ensure the incorporation of departmental objectives into the strategic planning instruments of government at a national, provincial and local level

3/9/12 CD: BUSINESS PERFORMANCE AND RISK MANAGEMENT PURPOSE: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance management DIRECTORATEPURPOSE D: Risk Management To render strategic support on the management of risk and render oversight services for Public Entities. D:Coordination and Administration To provide administrative and executive support to the Office of the Chief Operating Officer and administrative support to the Branch. D: Strategic Management Provide strategic and annual performance planning support for the Department D: Policy CoordinationTo ensure efficient and aligned policy and strategy development for subject matters and projects with the Department.

3/9/12 CD: BUSINESS PERFORMANCE AND RISK MANAGEMENT CONT. PURPOSE: Manage the provision of strategic & operational support services, including strategic & business planning, risk management and organisational performance management DIRECTORATEPURPOSE D: Office of the DG To manage the office of the Director-General and provide strategic support in order to ensure efficient and effective service delivery of the departmental mandate D: Secretariat ServicesTo provide executive support to the Office of the Chief Operating Officer and secretarial services for management meetings and specified intergovernmental meetings.

3/9/12 PERFOMANCE MANAGEMENT CYCLE * Plans are developed in line with treasury guidelines

3/9/12 D: INTERNAL AUDIT PURPOSE: To support the Director-General and Chief Operating Officer in the effective discharge of their duties and responsibility of Internal Audit Phase 1 Unit & Org Strategic Plan Phase 2 Engagement Planning Phase 3 Performing the Engagement Phase 4 Communicating results & Completion Phase 5 Monitoring Process

/13 PERFOMANCE & 2012/13 PLAN

1212 Strategic Objective: Equitable and sound corporate governance Objective statement: Ensure effective and efficient performance, financial and risk management Performance indicatorTarget 2011/12Progress 2011/12 Target 2012/13 Percentage compliance with statutory tabling and prescripts. 100% Unqualified audit report Unqualified audit report ANTICIPATED Unqualified report Percentage expenditure98%99%98% Percentage of expenditure on affirmative procurement 59%69% achieved on the expenditure on BEE 65% Percentage implementation of the risk based internal audit plan Approved risk-based internal audit risk-based operational plan 2010/11 risk based internal audit operational plan approved and under implementation % implementation of the risk based one year operational strategic plan Percentage implementation of audit recommendations/ mitigation actions 80%

1313 Strategic Objective: Equitable and sound corporate governance Objective statement: Improved access to information Performance indicatorTarget 2011/12Progress 2011/12 Target 2012/13 Percentage adherence to cabinet and cluster schedule 100% Percentage of Presidential Hotline queries processed within timeframes (within 3 working days) 100%98%100% Number of media statements/ speeches, media briefings, opinion pieces issued media briefings Number of Public Participation Events 53 events hosted5 events Minimum number of uploads/ updates per annum on DEA website Website updated weekly A Weekly uploads/updates on DEA website 360 new uploads or updates Number of Publications produced and distributed 22 Statutory publications and internal publications 2 Statutory publications produced. 12 internal publications produced. 4 stakeholder publications produced

1414 Strategic Objective: Improved sector education and awareness Objective statement: Facilitate Environmental Education and render an effective and efficient strategic communications service which includes, training, awareness, raising and improving access to information Performance indicatorTarget 2011/12Progress 2011/12 Target 2012/13 Percentage of parliamentary questions and requests responded to within timeframe 100%56%95% Number of learners enrolled into the Learnership programme National Skills development Strategy III EETDP leanership National Skills development Strategy III 100 learners Number of environmental education and awareness workshops conducted workshops conducted on Environmental career development 80 workshops Number of Environmental Awareness Campaigns facilitated NEW 5 events

1515 Strategic Objective: Effective knowledge and information management for the sector Objective statement: Increase and improve access of spatial information to the environment sector and provide information on the state of the environment Performance indicatorTarget 2011/12Progress 2011/12 Target 2012/13 SAEO published and awareness programme implemented 1st Draft of the second SAEO compiled Draft Chapters for the 2012 South Africa Environment Outlook Report (SAEO) and the 2007 SAEO compiled 2012 South African Environment Outlook (SAEO) approved Executive Summary Report compiled Enterprise GIS Enterprise GIS development plans and process established and initiated Work study investigation into GIS Infrastructure completed Phase 1 of Enterprise GIS completed **An amount of 3 million required per annum over a three year period. (reprioritised) Environmental sector performance measures implemented and reviewed Approved performance measures and programme budget structure for the environment sector Analysis of compliance with performance measures & development of a stringent monitoring mechanism in cooperation with National & Provincial Treasuries

1616 Strategic Objective: Effective cooperative governance and local government support Objective statement: Facilitate intergovernmental planning coordination and implementation with the aim to improve environmental sector performance Performance indicatorTarget 2011/12Progress 2011/12 Target 2012/13 Local Government Support Programme implemented 80% of municipalities consulted on the review of IDP IDP Review framework; Annual Analysis Reports and Local Government Cooperative Agreements. Refined local government support structure, Implementation plan and cooperation agreements with key partners. Sector Conflict management system and guidelines developed and implemented NEMA Chapter 4 provisions for conflict resolution and mediation within the sector. Vredeford WHS Pilot Environmental Conflict Management system finalised

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