D O N OW : (D AY 1) Sit in assigned seat Prepare writing utensil for note-taking! Write name, period, and class days on Office basics handout

O BJECTIVES (D AY 1) Identify and define Microsoft Office programs Identify which Microsoft Office programs to use to meet specific needs Start an Office program window using multiple methods

M ICROSOFT O FFICE 201M ICROSOFT O FFICE 2013 The Basics

W HAT IS M ICROSOFT O FFICE ? Collection of software programs Word Excel Access PowerPoint Publisher Integrated programs —programs can work together Ensures consistency & accuracy Saves time

M ICROSOFT O FFICE 2010 P ROGRAMS Word Word Processing program Creates documents Ex: letters & reports Excel Spreadsheet program Best for work with numbers Ex: Budgets, Graphs

M ICROSOFT O FFICE 2010 P ROGRAMS Access Database program Organizes information Ex: Doctor office patient’s information PowerPoint Presentation program Creates electronic slides Ex: Verbal presentations and projects Publisher Desktop Publishing program Helps design professional- looking documents Newsletters & brochures

S TARTING THE P ROGRAM Use Taskbar buttons Commonly pinned programs to Taskbar Go to Start Menu Click All Programs—Microsoft Office Folder—Select program…. OR Type program in Search box OPEN the MICROSOFT WORD program

P ROGRAM W INDOW Rectangle that contains: Open program Tools for working with the file Work area

D O N OW (D AY 2): Open Word document Prepare writing utensil Get out Office Basic Notes #1 If Absent or Missing Notes: Obtain notes from a reliable neighbor or use red binder Do Now: Day 2

R EVIEW M ICROSOFT O FFICE Collection of software programs Word Excel Access PowerPoint Publisher Integrated programs—programs can work together Ensures consistency & accuracy Saves time

Title Bar File Tab Quick Access Toolbar Ribbon Sizing Buttons Help Insertion Point I-Beam Pointer I Work Area Status Bar View Buttons Vertical scrollbar Zoom Browse Buttons Drawing Space Ruler

N AME THAT S CREEN P ART Go to white paper Raise hand if you know one of the parts of the screen When called upon go to teacher workstation Key the correct answer in textbox

O BJECTIVES (D AY 2) LIFE-SAVER CHALLENGE Identify and define parts of an Office screen Customize Quick Access Toolbar to meet your document needs

T ITLE B AR Contains the name of the program & file

F ILE T AB Opens Backstage View Backstage View Commands include: New Open Save Print

Q UICK A CCESS T OOLBAR Provides access to commonly used commands access Save Undo Redo Customize

R IBBON “ Command Center ” for ALL Office programs Contains tabs from which you can choose a variety of commands

D O N OW (D AY 3): Log In Open a Word document Prepare writing utensil Get out Office Basic Notes Packet If Absent or Missing Notes: Obtain notes from a reliable neighbor

O BJECTIVES (D AY 3) Identify & define Microsoft Office programs Identify which Microsoft Office program to use to meet specific needs Start & open an Office program window using multiple methods Identify and define parts of an Office screen

S IZING B UTTONS Changes the size of program window and exits program MinimizeRestore Down OR Maximize Exit

H ELP Opens Help window Online Assistance

S CROLL B ARS Shifts to other areas of the file into the work area Vertical & Horizontal Scroll Bars Vertical—Up & Down Horizontal—Side-to-Side

S TATUS B AR Provides information about the current file Number of pages Word Count

I NSERTION P OINT Indicates the typing position in a document Shows where text will appear when you begin to type

I-B EAM P OINTER Used to reposition the insertion point “Floats” through work area Looks like an “I”

W ORK A REA Word —Blank document Blank Piece of Paper Excel —Spreadsheet Grid of Rows & Columns PowerPoint Electronic Slide Canvas Publisher Project Template Work space in an Office Program

V IEW B UTTONS Used to change how a file is displayed (viewed) in a work area Changes with program windows

R EVIEW Q UESTIONS ? Identify screen parts Define screen parts

D O N OW : (D AY 4) Log In Open Word document Prepare writing utensil Get out OB Notes Packet If absent or missing notes: Obtain notes from reliable neighbor or red binder

O BJECTIVES (D AY 4) Identify and define parts of an Office screen Identify and define the parts of an Office ribbon Classify button functions and features Toggle buttons within a file to turn commands on and off Practice using button menus and galleries Use the dialog box launcher and task panes to add additional setting to a file Practice minimizing ribbon to work in full screen view and reduce distractions while working Customize and create ribbons to accommodate specific Office needs

L ESSON R EVIEW Review Office programs How-To Review screen parts and definitions

R IBBONS “Command Center”Command Center Contains tabs from which you can choose a variety of commands Logically listed Ribbon

R IBBON T ABS Organize commands into related tasks Ribbon Tabs

T AB G ROUPS Each command is organized into specific groups Each group contains buttons to click and use Ribbon Tabs Tab Groups Buttons

D IALOG B OX L AUNCHER Opens dialog box or task pane to choose additional settings Window opens on top of the program window Ribbon Tabs Tab Groups Buttons Dialog Box Launcher

B UTTONS F UNCTIONS & F EATURES Toggle Buttons Process of turning a button on/off Examples: Show/Hide, Bold, Italic, Underline, etc. Button Menus (buttons w/ arrows) A list of other commands related to the button (textual) Examples: Paste, Line Spacing Button Gallery (more buttons on commands) Visually shows options available for a command directly on ribbon Examples: Shapes, WordArt, Font Color, Styles

C USTOMIZE & M INIMIZE R IBBON Customize Ribbons (5 pts.) Right-Click on Ribbon OR File Tab—Options—Customize Ribbon Customize Home Tab Create New Tab Minimize Ribbon button Located next to help button below sizing buttons

R EVIEW W RAP -A ROUND Screen Parts Definitions Ribbon Parts

D O N OW : (D AY 5) Sit in assigned seat & log-on Get out Office Basic notes If absent or missing notes: Obtain notes from a reliable neighbor or use red binder Review Notes on the front of the yellow sheet refreshing your memory on the ribbon **LAST NOTE TAKING DAY!!

O BJECTIVES (D AY 5) Review what a contextual tab is and when it appears Use Contextual Tabs (Ex. Design, Smart Art Tools) Display, identify, and define the mini toolbar Practice using the mini toolbar within a file Display the short-cut menu to make changes and work quickly within a file

READ AND THEN LOG-IN Open a blank Word Screen Minimize Word Screen Search the internet for 3 pictures of your favorite animals! Save as picture by right clicking in your name drive

L IVE P REVIEWS Allows you to see how a gallery option affects your file without making the change Point to option on gallery **Practice within a Word document Type name Point/hover over Styles selections

C ONTEXTUAL T ABS Tabs that appears on ribbon only when certain items are selected Commands relate to item Disappears when not in use Contextual Tab

M INI T OOLBAR Appears in work area after text is selected Transparent until pointer moves over top of toolbar Disappears after pointer moves away, a key/button is pressed Right-click to make it reappear Mini Toolbar

S HORT - CUT M ENUS Lists of commands that appear when you right-click within a program window Faster option compared to using ribbons Short-cut Menu

C USTOMIZE & M INIMIZE R IBBON Customize Ribbons (5 pts.) Right-Click on Ribbon OR File Tab—Options—Customize Ribbon Customize Home Tab Create New Tab Minimize Ribbon button Located next to help button below sizing buttons

O FFICE B ASICS R EVIEW Office Programs Screen Parts Screen Part definitions How-To & Button Functions

D O N OW : 5 minute review Office program definitions – Matching Quiz Label Ribbon Parts HOMEWORK: HOMEWORK: Study for Office Basics test from White and yellow note sheets, online test, multiple choice, true and false, fill in the blank

T O D O : Complete Office Basics Study Guide When finished: Show Mrs. Warner for points 5 points Use sites on my homepage Office Basic Review—Last 10 min.

T O D O : Office Basics Test Log in to Socrative.com Room # Read each question carefully Take your time! Provide an answer for each question If finished: Read a book Study Island Other homework PSSA Practice websites Keyboarding websites