5 th Steering Group Meeting 3 main discussion points: 1 Status Quo report III. Finance & Others I. Communication & Dissemination: II. Work Plan 25th Oct 2013

I. Communication & Dissemination “ Ingrid Rozhon 25th Oct 2013 Toruń / PL 25th Oct 2013

Newsletter 3 3rd newsletter is available in EN & DE version Content of 3rd newsletter Please help promoting the 3rd RECOMMEND newsletter (sending out only link to homepage) 325th Oct 2013

Newsletter 4 Deadline: Beginning of December 2013 Coordinator: LP (Ingrid) Proposal for content of 4th Newsletter 4 Proposal for Article / ContentResponsible RECOMMEND WS PolandPL Crowd FundingLP Pilot ActionLP Future RECOMMEND activitiesLP ECOMONDO FairIT Worskhop on Eco-Innovation BXL meetingUK Others???? 25th Oct 2013

Project image film New idea – for discussion- no point in Application to fulfill Proposal: image film centrope_tt Why a project image film? What can be achieved by a project film? Target groups / Target events? 525th Oct 2013

Project image film CONCEPT: –Target: image film on eco-management & eco-innovation & project RECOMMEND –Duration: 3-5 minutes –Content (to be discussed) (1)General impressions on eco-Topic (2)Introduction by Lead Partner about RECOMMEND (3)Statement I on RECOMMEND Pilot Action (4)Statement II on RIP (5)Statement III on Best Practice Study (6)Statement IV Best Practice Example (7)Statement V e.g. „why our organisation participates in such EU Projects; what died we learn from each other“ (8)Presentation of successful eco Best Practice Examples (9)Images of cooperation (e.g. at WS 5 in Italy) 625th Oct 2013

Project image film Timeline / TO DOs Budget 725th Oct 2013 What (most important milestones)WhoWhen Finalising ConcceptLead PartnerNov.13 Call for TenderLead PartnerDec 13 Film crew in Italy Lead Partner & Partner interviewsApr.14 Film crew in Lower Austria Lead Partner Apr.14 Final Product will be shown at Final Conference & Open Days in BXL June 14

TO DO List / Pending WHAT / project targetpending 6 Newsletter (in total: copies electronically)3 1 leaflet on policy recommendations1 Regional promotion events on pilot actions3 Organisation of 3 field missions to Pilot action3 Organising 9 promotion events1 Briefing 3 EU institutions 3 8 Summary: main important milestones 25th Oct 2013

TO DO List WHATpending Decision on project image filmYes / no 9 Nice to have but not compulsory 25th Oct 2013

II. Project Work Plan RECOMMEND RIP and Pilot Action Benjamin Kuscher RECOMMEND Project Manager ConPlusUltra GmbH 25 th October th Oct 2013

RIP self- assessment Timing of RIP process and pilot actions October 2013 November 2013 December 2013 January 2014 February 2014 March 2014 April 2014 May WS 4 Torun Pilot action field mission Press Release News Letter Implementation of Pilot Actions Press Release News Letter Pilot action field mission RIP-HOW development Peer Review 25th Oct 2013

Deliverables of each PP Dissemination of Newsletter / press releases Development of RIP-HOW –Stakeholder inclusion –Content / Structure / Target Group –Time plan Self-assessment of RIP –Template comes from LP –Indicators –Implementability –Impact Participation at field missions –Feedback on content of field missions –Support the organisation –Send experts 1225th Oct 2013

Deliverables of Pilot Action Partners Implement Pilot Action Report on pilot action –Template comes from LP –Indicators –Impact Design of field missionJanuary 2014 –Proposal –Collect input from partners Organise field mission(training)Spring th Oct 2013

Peer review Time: Spring 2014 Place: Italy Responsible Partner: PP7 AP Purpose: –Peer Review: presentation of RIPs self assessment. Discussion between partners and experts on the implementability of the RIP. Final feedback for RIP 1425th Oct 2013

RECOMMEND III. FINANCE / REPORTING 25th Oct 2013 Ingrid Rozhon Toruń / PL 25th Oct 2013

AGENDA Status Quo: 2nd reporting period Status Quo / Feedback: 3rd reporting period Status Quo of financial status quo of each partner after 3 rd Report Timetable for 4th reporting period Status Quo: 1st & 2nd & 3rd shared costs Questions 1625th Oct 2013

Status Quo of 2nd reporting period: Reporting period: 01st July 2012 – 31st Dec 2012 Money transfer to partners by leadpartner: DONE Any Questions ? 17 InstitutionERDF / Funding P2Kujawsko-Pomorskie Voivodeship14.976,43 P3Energy Efficiency Agency (Project exit)00,00 P4Ekoport15.352,35 P5Local energy agency Spodnje Prodravje00,00 P6Tartu Regional energy Agency6.497,85 P7Province of Ascoli Piceno21.328,86 P8UK CEED00,00 P9Opportunity Peterborough2.833,94 P10Association of Bulgarian black sea municiplities6.084,06 P11 Public Environmental Center for Sustainable Development00,00 Total ,49 25th Oct 2013

Status Quo 3rd Reporting period reporting period: 1st Jan 2013 – 30th June st Oct 2013: Project reports to JTS (excl. EE report) Status quo: no feedback by JTS so far 1825th Oct 2013

Status Quo: expenditure after 3rd RP 1925th Oct 2013 Current RECOMMEND Budget - after 3rd Reporting Period*) Budget line Total budgetSpent so far%Remaining No. Specification 1 Staff€ ,00€ ,0439€ ,96 2 Administration€ ,80€ ,3239€ ,48 3 Travel and accommodation € ,00€ ,5236€ ,48 4 External expertise and services € ,00€ ,1323€ ,87 5 Equipment€ 5.000,00€ 935,8019€ 4.064,20 6 External expertise and services / Shared Cost € ,00€ ,9220€ ,08 Total€ ,80€ ,7331€ ,07 *) Note: these figures include also the expenditures which EE made during their 3rd Reporting period although these costs have not been officially reported to JTS so far because the signed 3rd Report was not sent in time to LP.

Time table for 4th reporting period: Reporting period: 1st July 2013 – 31st Dec th Feb 2014: Partner report & FLC confirmation to LP Incl. 3rd Shared cost invoice st April 2014: Project reports to JTS June 2014: Expected payment of ERDF contribution 2025th Oct 2013

Shared costs Status Quo: 1st Shared costs: 1.048,75 EUR 21 1st Shared costs June 2012 PP NumberCountryInstitutionTotal € Shared costs of 1.048,75 EUR sent to LPComment 1AustriaLower Austrian Regional Government LP = receiver 2Poland Marshal's Office of Kujawsko-Pomorskie Voivodeship1.048,75 yes 4CZEkoport1.048,75 yes 5SloveniaLocal Energy Agency Spodnje Podravje1.048,75 yes 6EstoniaTartu Regional Energy Agency ItalyProvince of Ascoli Piceno1.048,75 Yes 8UKUKCEED1.048,75PENDING 9UKOpportunity Peterborough1.048,75 yes 10Bulgaria Association of Bulgarian black sea municiplities1.048,75 yes Total sum 7.341,25 25th Oct 2013

Shared costs Status Quo: 2nd Shared costs: 5.780,98 EUR 22 Institution Total sum 2nd Shared costs Status quo of shared cost transfer to Lead Partner Urzad Marszalkowski Wojewodztwa Kujawsko-Pomorskiego € 5.780,98 Ok Ekoport o.s. € 5.780,98 Ok Local Energy Agency Spodnje Podravje € 5.780,98 Ok Province of Ascoli Piceno € 5.780,98 Ok UK Centre of Economic & Environmental Development (UK CEED) € 5.780,98 PENDING *) Opportunity Peterborough € 5.780,98 Ok Union of Bulgarian Black Sea Local Authorities € 5.780,98 PENDING 25th Oct 2013 *) UK Ceed: total depts to Lower Austria: 1.830,76 EUR (6.829,73 EUR – 4.998,97 ERDF part) 1830,76

Shared costs Status Quo: 3rd Shared costs: EUR 23 Institution Total sum 3rd Shared costs Status quo of shared cost transfer to Lead Partner Urzad Marszalkowski Wojewodztwa Kujawsko-Pomorskiego 2.082,50pending Ekoport o.s ,50Pending Local Energy Agency Spodnje Podravje 2.082,50ok Province of Ascoli Piceno 2.082,50Pending UK Centre of Economic & Environmental Development (UK CEED) xxxxxxxxxxx Opportunity Peterborough 4.125,00Pending Union of Bulgarian Black Sea Local Authorities 2.082,50Pending 25th Oct 2013

Questions? 2425th Oct 2013

Others: Open Days BXL 2013 WHO participated at Open Days 2013? Any feedback to Open Days 2013? 2525th Oct 2013

Open Days BXL 2014 WHO will participate at Open Days 2014? Any possibilities how to promote RECOMMEND there? 2625th Oct 2013

Ecomondo fair? WHO will participate at Ecomondo fair? Any possibilities how to promote RECOMMEND there? 2725th Oct 2013

Next RECOMMEND WS 5 Responsible partner: PP 07 Proposals for date Main topics Outstanding questions? 2825th Oct 2013

TO DO List 29 WhatWhoWhen Preparing report on WS 4 and 5th SG meetingLead Partner4th Nov RIP Road Map doc templateall15th Nov 2013 Distribution newsletter Nr 3all4th Nov Preparation newsletter Nr 4 in close cooperation with PLLead PartnerDec 2013 Conducting Pilot ActionsAT, EE, CZSee presentations Preparing RIPs WHYAll Networking with key playersallalways Media workallUntil project end Transfer of outstanding shared costs to LPallDec th Oct 2013

TO DO List WhatWhoWhen Ideas of field missions to Host of Pilot Actions allDec 2013 If wanted: realising project image filmLead PartnerJune 2014 Preparation of 4th Reporting Period for LPall15th Feb 2014 Organisation of 5th WSLead Partner, PP07April 2014 Organisation of Final ConferenceLead Partner, PP03 & PP010 June th Oct 2013

3125th Oct 2013 Question I:What have you learnt so far from being a partner in RECOMMEND? Question II: What do you still expect to learn from your membership in RECOMMEND until the project end?

Thank you for your attention 3225th Oct 2013