05/06/20091 KM-ATOM Administration of Today and Tomorrow Any Time Any Where office A step towards Paperless & Transparent office Knowledge Sharing Summit.

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05/06/20091 KM-ATOM Administration of Today and Tomorrow Any Time Any Where office A step towards Paperless & Transparent office Knowledge Sharing Summit June 5-6 June 2009, Hyderabad Suresh Chanda, IAS Secretary to Government IT&C Department, Hyderabad Suresh Chanda

05/06/20092 KM – ATOM Typical Office Process Flow Process Letter (INWARD) Acts/Rules/GOs/Note File /Letters /Doc. Order/Letter Human Resource Publish as per RTI Act Suresh Chanda

05/06/20093 KM ATOM Modules Office File Work flow Knowledge Bank C2G Interface Reports Suresh Chanda

05/06/20094 KM-ATOM.. Steps Inward letter – Entry of Basic Information Prepare electronic note file Prepare electronic draft Circulate File in any direction (Horizontal, Downward, Upward or to External Departments) Select the option to publish content on internet Close the file once action is complete Suresh Chanda

05/06/20095 Electronic -Work Flow Processing of file Electronically Movement of file electronically Movement of draft electronically No more physical movement of file Self assessment status on login- Dash board to show Pendency on your screen Reports – The way you will like to know or review Creates Knowledge Bank – for public or private access Suresh Chanda

05/06/20096 Answers to FAQs of day-to-day Administration –Where is the paper? –What action taken on Paper –Where is the file? –What is happening in the file? –Like to see history of notings –Transparency- Have a look at any file at any time from any where –Prepare notes for review –Office at your disposal - Any Time Any Where Suresh Chanda

05/06/20097 Office with you even on Tour Freedom from Space and Time BARRIERS: –On move? – no problem –Work at any time from any where; Just Internet needed –Office in your Laptop –A true Mobile Office Efficient office: –Cut down delays, fast movement of file –Transparency in administration Information at your disposal –Knowledge Bank to refer previous documents Suresh Chanda

05/06/20098 Citizen Interface to Office Citizen Interface through Internet and Call Centre: –Bench Mark in Transparency –To know location of file –To know action taken on papers –To view Letters / Document –To view notings in Files Secretary IT and Commissioner, eSeva Office Hyderabad First Transparent Offices in India Suresh Chanda

Reports 05/06/20099Suresh Chanda

05/06/ File & Current Status Suresh Chanda

05/06/ Notes for Review Suresh Chanda

05/06/ Performance of Staff Suresh Chanda

05/06/ Real Time Files Pending View Suresh Chanda

05/06/ Papers Pending for Action Suresh Chanda

05/06/ C2G Interface View Location of File Suresh Chanda

05/06/ C2G Interface View Document Suresh Chanda

05/06/ C2G Interface View action on Currents Suresh Chanda

05/06/ C2G Interface View Note File Suresh Chanda

Live Demo 05/06/200919Suresh Chanda

Thank You 05/06/200920Suresh Chanda

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