1 Training-Workshop on Basic Cataloging By Ana Maria Fresnido

Basic Cataloging Cataloging defined  the process of preparing a bibliographic record by: - describing a work - assigning subject headings - access points, and - call number

Basic Cataloging Purpose of Cataloging  to assist in communicating to library users the library’s holdings and the location of each item

Basic Cataloging Processes of Cataloging  Descriptive cataloging  Subject cataloging

Basic Cataloging  Descriptive cataloging  concerned with describing the item as a physical object identifying the main entry, and selecting added entries

Basic Cataloging  Subject cataloging  determining  what subject (s) the items deal with and  assigning subject headings and a call number

Basic Cataloging Areas of Descriptive Cataloging  Title and statement of responsibility * Edition * Publication * Physical description * Series * Note * Standard number and terms of availability

Basic Cataloging Prescribed Sources of Information SourcesAreas Title pageTitle & statement of responsibility Title page, other preliminaries, colophon Edition Title page, other preliminaries, colophon Publication, distribution, etc. The whole publicationPhysical description Series t.p., monograph t.p., cover, rest of the publication Series Any sourceNote Any sourceStandard number & terms of availability

Basic Cataloging Punctuation Punctuation Precede with an equal sign (=) Parallel title Precede with a colon (:)Each unit of other title info Precede with a diagonal slash (/) First statement of responsibility Enclose in square brackets [GMD] General material designation (GMD) PunctuationAreas Precede with a semicolon (;) Each subsequent statement of responsibility

Basic Cataloging Things to Remember: 1. Precede and follow the word or (or its equivalent) introducing an alternative title by a comma. 2. If the title proper as given in the chief source of information includes punctuation marks … or [ ], replace them by – and ( ), respectively. 1. Precede and follow the word or (or its equivalent) introducing an alternative title by a comma. 2. If the title proper as given in the chief source of information includes punctuation marks … or [ ], replace them by – and ( ), respectively. 1. Marcel Marceau, ou, L’art du mime 2. If elected -

Basic Cataloging Descriptive Cataloging - Title Title Proper Transcribe exactly * as to wording * order * & spelling * but not necessarily to punctuation & capitalization

Basic Cataloging Descriptive Cataloging - Title Title Proper  Capitalize first word of a title proper an alternative title a parallel title every title quoted, and the title of the second part or any subsequent part not linked grammatically

Basic Cataloging Descriptive Cataloging - Title Title Proper  other words in accordance with normal usage for the language

Basic Cataloging Descriptive Cataloging - Title Title Proper  do not capitalize the first word of a title if it is preceded by a dash ( - ) - loved I not honour more - loved I not honour more

Basic Cataloging Descriptive Cataloging - Title Title Proper  Abridge a long title proper  Never omit any first five word of the title proper  Indicate omission by the mark of omission  Supply a title proper for an item lacking a chief source of information, and  If no title can be found, devise a brief descriptive title enclosed in square brackets

Basic Cataloging Descriptive Cataloging - Title Other Title  Parallel titles -Transcribe in the order indicated by their sequence on, or by the layout -Either give it in a note or abridge it If the other title information is lengthy

Basic Cataloging Descriptive Cataloging - Title Statement of responsibility  Transcribe those appearing prominently in the item in the form which they appear  If no statement of responsibility appears prominently, neither construct one nor extract one

Basic Cataloging Descriptive Cataloging - Title Statement of responsibility  for more than 3 persons or corporate bodies performing the same function omit all but the first of each group  indicate the omission by the mark of omission ( … ) and add et al. in square brackets

Basic Cataloging Descriptive Cataloging - Title  When a name associated with responsibility is transcribed as part of the title proper, do not make any further statement relating to that name. Rizal’s Noli me tangere Statement of Responsibility

Basic Cataloging Descriptive Cataloging - Title  Transcribe a statement of responsibility even if no person or body is named in that statement.  Korean phrases / by a group of students Statement of Responsibility

Basic Cataloging Descriptive Cataloging - Edition Statement  Transcribe as found in the item using prescribed abbreviations  For non- numeric/alphabetic edition statement, give statement in words in the language/script of the title proper & enclose them in brackets *** ed. [Three asterisks] ed.

Basic Cataloging  Take the presence of the ff. words as evidence of edition statements and transcribe it as such - edition - issuer - version Descriptive Cataloging - Edition

Basic Cataloging  If the edition is in more than one language, transcribe the statement that is in the language/script of the title proper Descriptive Cataloging - Edition

Basic Cataloging Descriptive Cataloging - Edition (Statement of responsibility relating to edition)  Give the statement of responsibility after all the parallel edition statements if the statement of responsibility is in only one language/script 3rd ed. = 3. uppl. / N. Larsen

Basic Cataloging DO NOT record statements relating to a reissue that contains no changes Descriptive Cataloging - Edition (Statement of responsibility relating to edition)

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc. Place -Transcribe in the form and grammatical case in which it appears -If it appears in more than one language/script, give the form in:  the language or script of the title proper  If this does not apply, give the form that appears first

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc. -Supply another form of the name of a place if such is considered desirable using the English form of the name Lerpwl [Liverpool] Place

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  Transcribe the name of the country, state, province, etc. if it is considered necessary for identification Santiago [Chile] Place

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  For abbreviated form, transcribe it as found, and add the full form or complete the name  If two or more places are named, give the first named place Mpls [i.e. Minneapolis] Place

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  If the place is uncertain supply the probable place in the English form of the name followed by a question mark [Manila?] Place

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc. Place  If no probable place can be given, give [s.l.] (sine loco)  DO NOT record a place of publication … for unpublished items. DO NOT give s.l. in either case.

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  Name of Publisher, Distributor, etc. -Give the name of the publisher  following the place to which it relates  in the shortest form in which it can be understood internationally LLongmans Educational not Longmans

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  Retain parts of the name required to differentiate between publisher

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc. Name of Publisher, Distributor, etc If the publisher is unknown, give s.n. (sine nominee) DO NOT record the name of a publisher for an unpublished item. DO NOT record s.n. in such case

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  Date -Give the dates in Western-style Arabic numerals -If the date is not of the Gregorian or Julian calendar, give the date as found and follow it with year (of the Gregorian or Julian calendar) 4308 [1975]

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  Date -Give the date as found even if it is known to be incorrect and add the correct date 1697 [i.e. 1967]

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc. Date -Give the date (i.e. the year) of publication of the edition, revision, etc. named in the edition area -If there is no edition statement, give the date of the first publication

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc. Date  Give the date of a named revision as the date of publication only if it is specified in the edition area  Give the copyright date or date of manufacture if the dates of publication is unknown

Basic Cataloging  Date -If no date of publication, copyright date, or manufacture appears in an item supply an approximate date of publication Descriptive Cataloging - Publication, Distribution, etc. [1971 or 1972] - one year or the other [1969?] - probable date [between 1906 & 1912]- for dates fewer than 20 years apart

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc. Date  [ca. 1960]approximate date  [197-]decade certain  [197-?]probable decade  [18--]century certain  [18--?]probable century

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  Date -If two or more dates are found, give the earliest and latest dates separated by a hypen

Basic Cataloging Descriptive Cataloging - Publication, Distribution, etc.  For multipart item that is not yet complete, give the earliest date only, and follow it with a hyphen and four spaces  Give the date of creation of unedited /unpublished film or video material 1968-

Basic Cataloging Sample Catalog Entry

Basic Cataloging We now go to Subject CatalogingWe now go to Subject Cataloging.