IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 RAS Fall Meeting Series Sendai, October 3, 2004 Fall AdCom Meeting Nominations Committee Report

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Part 1: The procedure Part 2: The AdCom members nomination process Part 3: The VPs-elect nomination process Part 4: Lessons learned Part 5: Elections Summary

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 RAS Fall Meeting Series Part 1 The procedure

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 ….(from the new RAS Bylaws)…. On or before April 1 of each year, the President shall appoint, with the approval of the Administrative Committee (AdCom), a Nominations Committee which shall consist of five Society members, its Chair being the Junior Past President and at least one other member being an AdCom member. Paolo Dario, Chair Henrik Christensen John Hollerbach David Orin (AdCom Member) Shin’ichi Yuta Nominations Committee Composition (presented at the Spring AdCom meeting)

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Part 1. Standing Rules on Nominations 1.1. General rules By May 31 each year a Call For Nominations shall be distributed to AdCom members, published on the Magazine and also posted at the RAS website. The Call has been also disseminated to ALL RAS members through the RAS e-newsletter. Nominations shall be submitted to the Nomination Chair. Nominators (or self nominations) should indicate the position the nominee is seeking and the nominee’s agreement to serve if elected. Internal deadline: August 15, Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 New AdCom members to be elected in 2004 “…(from the RAS Standing Rules)..By May 31 each year, the Secretary, with the concurrence of the AdCom, shall define the number of AdCom members to be elected from each RAS Geographical Area with respect to the vacancies and to the residual composition of the incumbent AdCom…..” AdCom vacancies for 2004 elections are six: ONE for Americas, ONE for EMEA (Europe, Middle East, Africa), and TWO for Asia and Pacific, plus TWO members to be elected at large. Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Proposed transition from previous to new AdCom composition (the assumption being that ALL current AdCom members can be considered as elected “at large”) end 2004: elect 2 at-large, 1 from Americas, 1 from Europe, 2 from Asia new status: 14 at-large, 1 America, 1 Europe, 2 Asia end 2005: elect 2 at-large, 2 from Americas, 1 Europe, 1 Asia new status: 10 at-large, 3 America, 2 Europe, 3 Asia end 2006: elect 2 at-large, 1 America, 2 Europe, 1 Asia new status: 6 at-large, 4 America, 4 Europe, 4 Asia Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Part 1. Standing Rules on Nominations 1.1. General rules By May 31 each year a Call For Nominations shall be distributed to AdCom members, published on the Magazine and also posted at the RAS website. The Call has been also disseminated to ALL RAS members through the RAS e-newsletter. Nominations shall be submitted to the Nomination Chair. Nominators (or self nominations) should indicate the position the nominee is seeking and the nominee’s agreement to serve if elected. Internal deadline: August 15, Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 New AdCom members to be elected in 2004 “….Three groups of candidates shall be nominated. Each group shall be composed of a slate of candidates from each of the three RAS Geographical Areas Each slate of candidates from each of the three RAS Geographical Areas shall be composed of at least two more nominees than the number of vacancies All RAS members will receive the same ballot displaying separately the three sub-groups candidates in alphabetical order. For each candidate the regional membership shall be also specified on the ballot aside the name….” Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 New VPs-Elect to be elected at this Meeting All VPs positions VPs-Elect will take their VP office for the term (Volz’s Presidency) Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Part 1. Standing Rules on Nominations 1.1. General rules ……… The Nominations Committee shall perform the best possible effort to nominee at least two candidates for each VP office. Candidates written position statements shall be distributed to AdCom members before voting. Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Part 1. Standing Rules on Nominations 1.2. Specific rules for the Nominations and Elections of the President-Elect and the Vice-Presidents-Elect …Vice-Presidents-Elect will be elected by secret ballot. One VP position will be elected at a time. Each candidate will be allowed to make a short oral presentation before voting. In case the candidate is absent for some acceptable reason, such as illness, a colleague can make the presentation on his/her behalf. Nominations can be made from the floor, but it is discouraged. If last minute nominations are contemplated, nominators are advised to inform the Nominations Chair in advance. The voting members present will cast secret ballots, and a designated two- member Tally Committee will count the ballots. Nominations Committee

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 RAS Fall Meeting Series Part 2 New AdCom members nomination process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 August 15: 4 petitions (Kumar, Stramigioli, Kosuge, Hashimoto) submitted plus 7 nominations or self- nominations (1 declined) The Nomination Committee solicited 2 additional candidates from Americas; 8 from EMEA; 6 from Asia and Pacific 5 candidates out of 7 were selected for Americas, 4 out of 9 for EMEA and 3 out of 7 for Asia and Pacific. Selection was based mainly on qualification and geographical distribution Eligibility has been checked by RAS Secretary and by IEEE AdCom members nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Including petitions, a total of 16 nominees will appear on the ballot Overall process concluded one week later than last year Ballots being sent to RAS members BY NEXT WEEK Election results expected by end of November/beginning of December AdCom members nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 AREA 1. Americas - George Bekey, US - Oliver Brock, US - Michael Goodrich, US - Vijay Kumar, US - Rene Mayorga, Canada - Robin Murphy, US AdCom members nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 AREA 2. Europe, Middle East & Africa - Darwin Caldwell, UK - Kostas Kyriakopoulos, Greece - Klas Nilson, Sweden - Bruno Siciliano, Italy - Stefano Stramigioli, The Netherlands AdCom members nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 AREA 3. Asia & Pacific - Fan-Tien Cheng, Taiwan - Hideki Hashimoto, Japan - Cheng I-Ming, Singapore - Kazuhiro Kosuge, Japan - Alex Zelinsky, Australia AdCom members nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 RAS Fall Meeting Series Part 3 New VPs-elect nomination process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 August 15: received indications by RAS President- elect plus 1 nomination for two VP offices The Nomination Committee solicited 4 additional candidates for TA, 3 for CA, 4 for PA, 3 for MA, 1 for FA, and 1 for IA. Solicitation was based mainly on qualification and geographical distribution The Committee decided to select a maximum of 3 candidates for each VP-elect office The Committee voted electronically and the 3 most voted candidates were nominated, provided that they reached a majority (3 votes) VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 All candidates indicated by the President-elect were nominated All candidates were invited to submit a statement by September 25 9 nominees out of 16 declined before this meeting VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Technical Activities VP-elect nominees: - Ken Goldberg (President-Elect candidate) - Li-Chen Fu - Oussama Khatib VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Conference Activities VP-elect nominees: - T.J. Tarn (President-Elect candidate) - George Lee - Max Meng VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Publications Activities VP-elect nominees: - William Hamel (President-Elect candidate) - Seth Hutchinson - Ian Walker VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Member Activities VP-elect nominees: - Antonio Bicchi (President-Elect candidate) - Kristof Kozlowski - Robin Murphy VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Financial Activities VP-elect nominees: - Anthony Maciejewski (President-Elect candidate) - Xiaoping Yun VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Industrial Activities VP-elect nominees: - Sukhan Lee (President-Elect candidate) - Erwin Prassler VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 The President-elect anticipated his intent to make the following appointments for term : RAS Secretary: Shigeki Sugano RAS Treasurer: Xiaoping Yun VPs-elect nominations process

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 RAS Fall Meeting Series Part 4 Lessons learned

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Lessons learned Self nominations and nominations from members to the AdCom and VPs offices are limited Most VPs-nominated declined Process smooth and effective, but longer

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 RAS Fall Meeting Series Sendai, October 3, 2004 AdCom Meeting VP-elect elections

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Technical Activities VP-elect candidate: - Ken Goldberg (President-Elect candidate) Absent for “family reasons”. Statement presented by Roland Siegwart VP-elect election Nominations from the floor?

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 VP-elect for Technical Activities Election 1.Statement (3’) 2.Q&A (2’) 3.Closed Discussion (3’) 4.Repeat steps 1-3 for each candidate 5.Voting

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Conference Activities VP-elect candidate: - T.J. Tarn (President-elect candidate) Absent because attending “IEEE Fellows Committee Meeting”. Statement presented by Bruno Siciliano VP-elect election Nominations from the floor?

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 VP-elect for Conference Activities Election 1.Statement 2.Q&A 3.Closed Discussion 4.Repeat steps 1-3 for each candidate 5.Voting

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Publications Activities VP-elect nominees: - William Hamel (President-Elect candidate) VP-elect election Nominations from the floor?

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 VP-elect for Publications Activities Election 1.Statement 2.Q&A 3.Closed Discussion 4.Repeat steps 1-3 for each candidate 5.Voting

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Member Activities VP-elect nominees: - Antonio Bicchi (President-Elect candidate) Absent for “family reasons”. Statement presented by Bill Hamel - Kristof Kozlowski VP-elect election Nominations from the floor?

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 VP-elect for Member Activities Election 1.Statement 2.Q&A 3.Closed Discussion 4.Repeat steps 1-3 for each candidate 5.Voting

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Financial Activities VP-elect nominees: - Anthony Maciejewski (President-Elect candidate) VP-elect election Nominations from the floor?

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 VP-elect for Financial Activities Election 1.Statement 2.Q&A 3.Closed Discussion 4.Repeat steps 1-3 for each candidate 5.Voting

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 Industrial Activities VP-elect nominees: - Sukhan Lee (President-Elect candidate). Statement presented by Dick Volz VP-elect election Nominations from the floor?

IEEE Robotics and Automation SocietyRAS Fall Meeting Series Report Sendai, October 2, 2004 VP-elect for Industrial Activities Election 1.Statement 2.Q&A 3.Closed Discussion 4.Repeat steps 1-3 for each candidate 5.Voting