1 Norfolk Girls Softball Technical Operations Roles & Responsibilities November, 2011

2 Website Vendor Management Site Administration  Grant / revoke access to NGS associates to update content on site. Content updates can come from league coordinators, coaches, etc  Ongoing Health and Welfare of site Capability Expert  What’s available from vendor?  What’s valuable? Website Layout / Navigation Miscellaneous  How to mine data – i.e. distribution lists, etc.  Point person on ‘how-to’ questions from NGS associates Time Commitment  One time event hours to convert to new site  Ongoing 1-3 hours per month (12-36 hours per year)

3 Fields Liaison to Norfolk Recreation Commission  Convey needs of NGS  Coordinate field allocations for spring league  Understand near and long term plans for fields Point of escalation for field issues  Maintain punch list of field issues (i.e. field 4 home plate is crooked)  Work with NGS associates and Norfolk Recreation Commission on resolution of field issues Present major field improvement suggestions to board for discussion Time commitment  December / January / February – Meet with Norfolk Recreation Commission on field allocations  March – Deliver field allocation to NGS Scheduling  During season: 1-2 hours per week to handle field related issues and seek input from coaches and league coordinators of any field related issue  Fall – Make capital recommendations for following season (i.e. addition of clay, re- setting bases, etc)

4 Scheduling Overall responsibility for scheduling of spring season practices, games and fields across all leagues Coordination of inter-town games Coordination with NGS Fields point person Time commitment  March & April when registration closes  On-going during spring season to coordinate makeup games

5 Umpires Overall responsibility for scheduling of spring season umpires for Senior, Major and Minor league games.  Question: who handles giving the umpire money? Home coach? How do money get to coach? Time commitment  March & April after schedule is completed  On-going to ensure umpires at each game  On-going to coordinate makeup games

6 Equipment Equipment building cleanup and inventory (fall)  Clean and organize equipment building  Identify equipment needs for spring season Order New Equipment  Seek board approval on proposed purchases  Order, receive & handle new equipment Coaches bag assembly & hand-out (spring)  Create / update punch list of for contents of coaches bag (i.e. 3 bats; 5 batting helmets; catchers helmet, etc.)  Assemble bags  Coordinate delivery of coaches bag Time commitment  Spring: 8-10 hours to assemble coaches bags and facilitate hand out  Fall: coordinate cleanup team of 4-5 people for ½ day  During season: < 1 hour per week to field equipment issues and resolve