Results-based Monitoring 2015 ESEA Directors Institute August 27, 2015

Consolidated Planning & Monitoring Eve Carney Executive Director

Overview

Results-based Monitoring Purpose: To monitor and support districts in the implementation of IDEA & ESEA programs that improve outcomes for students, while recognizing continuous improvement is necessary. Shifting our focus from COMPLIANCE to PERFORMANCE

Continuous Cycle of Improvement

Results-based Monitoring Process

Process Overview Why a results-based monitoring tool? –Shifts focus from compliance to program effectiveness –Encourages collaborative conversations around district programs –Provides a better understanding of successes and challenges How is the results-based monitoring tool organized? –Based on factors influencing student outcomes –Combines IDEA & ESEA monitoring items –Adds an Improvement Plan focusing on suggested strategies to increase student outcomes –Includes a Compliance Action Plan

Process Overview Who is the Monitoring team? –Lead: CPM Regional Consultant –CPM Regional Consultant –Staff representing Special Education and other critical subgroups and other areas (EL, non-public, etc.) –Fiscal consultants when needed –CPM Nashville staff when needed

Monitoring Process Overview Step 1. TDOE identifies LEAs based on risk and notifies selected LEAs Step 2. Data collection –TDOE gathers assessment and growth data on districts and schools by proficiency levels, subjects and subgroups (SWD, ED, etc.) –TDOE reviews LEA consolidated application and budget for ESEA and IDEA –TDOE reviews LEA strategic plan –TDOE requests LEA upload specific items

Monitoring Process Overview Step 3. TDOE selects schools based upon school assessment results and other factors –At least two schools are selected for a two hour onsite visit –Additional sites such as a preschool, non-public school, or program maybe also be selected Step 4. Phone call between TDOE and LEA to explain the process and clarify expectations –TDOE wants to see and hear about day-to-day procedures –LEA and School interviews –Note: Preparing boxes of information is not necessary –Agenda is negotiated with the LEA

Monitoring Process Overview Step 5. On-site visit approximately 3.5 days –Entrance meeting (approximately one hour) with the district leadership and other relevant staff to review district strategic plan, initiatives, best practices, challenges, etc. –Meetings with ESEA Director, IDEA Supervisor and program staff –School visit schedules –Time slots for TDOE to write comments and final report (at least two) –Review and modify final report with ESEA Director, IDEA Supervisor –Exit Conference with LEA leadership

Monitoring Process Overview Step 6. Written Comments, Improvement Plan, Compliance Plan and LEA Letter –Prior to the exit conference, the results-based monitoring comments are drafted –The Improvement Plans and Compliance Action Plans are finalized in the exit conference (suggestions from the LEA are incorporated into the final document) –Letter indicating Closed or Incomplete status is sent to the LEA within two weeks

Monitoring Process Overview Required documentation is uploaded prior to onsite visit. Many documents reviewed on-site but no copies of documentation are expected. Process relies heavily on interviews with LEA staff and listening to their procedures and challenges. School site visits are conducted by meeting with the principal and school leadership then walking through classrooms and parts of the building.

Monitoring Process Overview TDOE drafts all comments, improvement plans and compliance action plans while in the district. An on-site exit conference reviews the completed written monitoring instrument with LEA leadership.

Major Sections of the Monitoring Tool Quality Leadership Effective Teachers Instructional Practices Climate and Culture Parent and Community Involvement Appendices

Exemplary Practices, Improvement Recommendations & Compliance Action Plan

Monitoring Documents on ePlan Monitoring documents will be located on ePlan in the TDOE Resources / folder For districts being monitored, documents will be located on ePlan in the LEA Document Library / folder under: –Results-Based Monitoring for IDEA & ESEA Programs Documents –Joint Fiscal Monitoring Documents

District Selection Process

District Selection: Risk Analysis Designed to target TDOE support where most needed IDEA & ESEA monitoring selection based on risk analysis –IDEA & ESEA indicators considered with more weight for program monitoring –Fiscal indicators considered with more weight for fiscal monitoring TDOE may add additional on-site reviews on an as-needed basis Informational Webinars to be scheduled for LEAs selected for monitoring

District Selection: Risk Analysis An annual risk analysis identifies which LEAs are perceived to be at-risk based on various indicators. The risk analysis includes programmatic, fiscal administrative, and achievement components of both IDEA and ESEA. The programmatic risk analysis is weighted differently for program monitoring and fiscal monitoring.

District Selection: Risk Analysis There is often considerable overlap between program and fiscal risk, so many LEAs will receive both program and fiscal monitoring. Two LEAs, not identified through the risk analysis, are randomly selected for results-based and fiscal monitoring.

IDEA & ESEA Results-based & Joint Fiscal Monitoring Tennessee Department of Education Consolidated Planning & Monitoring / CFO – Office of Local Finance ASD Jefferson Davidson Fayette Hamilton Weakley (Random ) Knox Sevier Manchester (Focus) MurfreesboroMaur y Shelb y Hancock DCS (Special ) Madison * * ** * * * ** * * ** * * * ** * * * ** * * ** * * * * * ** * Newport (Focus) * * ** * * Overton (Random ) * ** * Putnam * Bradley * Lewis * Maryville * DOC (Special ) ~ Random SelectionCPM & CFO Regional Consultant Map Attached

CPM & Finance Regional Consultants District Map LAKE OBION WEAKLEY DYER GIBSON LAUDERDALE HAYWOOD FAYETTE CROCKETT BENTON SHELBY TIPTON HENRY CARROLL HUMPHREYS HENDERSON MADISON HARDEMAN McNAIRY HARDIN HOUSTON STEWART ROBERTSON MONTGOMERY DICKSON CHEATHAM PERRY HICKMAN WILLIAMSON DAVIDSON MAURY LEWIS WAYNE LAWRENCE MARSHALL GILES SUMNER MACON TROUSDALE WILSON RUTHERFORD BEDFORD LINCOLN SMITH DEKALB WHITE PUTNAM JACKSON CLAY CANNON COFFEE FRANKLIN MOORE PICKETT OVERTON FENTRESS CUMBERLAND BLEDSOE WARREN VAN BUREN GRUNDY SEQUATCHIE MARION SCOTT MORGAN CAMPBELL ROANE LOUDON RHEA HAMILTON BRADLEY McMINN POLK MEIGS MONROE BLOUNT SEVIER KNOX ANDERSON CLAIBORNE GRAINGER JEFFERSON HANCOCK HAWKINS SULLIVAN JOHNSON CARTER UNICOI HAMBLEN GREENE COCKE WASHINGTON UNION Corey Currie, CPM Cindy Smith, Fiscal Michelle Mansfield, CPM Brad Davis, Fiscal Bridgett Carwile, CPM Rob Mynhier, Fiscal Courtney Woods, CPM Brian Runion, Fiscal Deborah Thompson, CPM Dustin Winstead, Fiscal Jacki Wolfe, CPM Jackie Broyles, Fiscal 120 Chester 200 Decatur 240 Fayette 350 Hardeman 360 Hardin 380 Haywood 390 Henderson 391 Lexington (PK-8) 490 Lauderdale 550 McNairy 570 Madison 680 Perry 792 Shelby 793 Arlington 796 Germantown 794 Bartlett 798 Millington 795 Collierville 797 Lakeland 840 Tipton 960 West TN School for Deaf 030 Benton 090 Carroll 092 Hollow Rock- Bruceton 093 Huntingdon 094 McKenzie 095 South Carroll 097 West Carroll 170 Crockett 171 Alamo (PK-6) 172 Bells (PK-5) 230 Dyer 231 Dyersburg City 275 Gibson 271 Humboldt City 272 Milan SSD 273 Trenton 274 Bradford SSD 400 Henry 401 Paris SSD (K-8) 420 Houston 430 Humphreys 480 Lake 660 Obion 661 Union City 810 Stewart 920 Weakley 985 ASD 110 Cheatham 140 Clay 180 Cumberland 190 Davidson 210 DeKalb 220 Dickson 250 Fentress 440 Jackson 560 Macon 630 Montgomery 670 Overton 690 Pickett 710 Putnam 740 Robertson 800 Smith 830 Sumner 850 Trousdale 930 White 950 Wilson 951 Lebanon SSD (PK-8) 970 Dept. of Children’s Services 971 Dept. of Corrections 963 TN School for the Blind 961 York Institute (9-12) 020 Bedford 040 Bledsoe 080 Cannon 160 Coffee 161 Manchester (PK-8) 162 Tullahoma 260 Franklin 280 Giles 310 Grundy 410 Hickman 500 Lawrence 510 Lewis 520 Lincoln 521 Fayetteville 580 Marion 581 Richard City 590 Marshall 600 Maury 640 Moore 750 Rutherford 751 Murfreesboro (PK-6) 770 Sequatchie 880 Van Buren 890 Warren 910 Wayne 940 Williamson 941 Franklin SSD (PK-8) 010 Anderson 011 Clinton (PK-6) 012 Oak Ridge 050 Blount 051 Alcoa City 052 Maryville 060 Bradley 061 Cleveland 070 Campbell 330 Hamilton 530 Loudon 531 Lenoir City 540 McMinn 541 Athens City (PK-9) 542 Etowah City (K-8) 610 Meigs 620 Monroe 621 Sweetwater (PK-8) 650 Morgan 700 Polk 720 Rhea 721 Dayton City (PK-8) 730 Roane 760 Scott 761 Onieda 100 Carter 101 Elizabethton 130 Claiborne 150 Cocke 151 Newport City (K-8) 290 Grainger 300 Greene 301 Greeneville 320 Hamblen 340 Hancock 370 Hawkins 371 Rogersville (K-8) 450 Jefferson 460 Johnson County 470 Knox 780 Sevier 820 Sullivan 821 Bristol 822 Kingsport 860 Unicoi Co 870 Union Co 900 Washington 901 Johnson City 964 East TN School for Deaf Central Time Zone Eastern Time Zone Revised 8/17/2015 CHESTER DECATUR

Regional Consultants Contact Information CPM Regional Consultants 1)Corey Currie (731) )Janet (Michelle) Mansfield (731) )Bridgett Carwile (615) )Courtney Woods (615) )Deborah Thompson (615) )Jacki Wolfe (423) Finance Regional Consultants 1)Cindy Smith (731) )Brad Davis (615) )Robert (Rob) Mynhier (615) )Brian Runion (931) )Dustin Winstead (865) )Jackie Broyles (423)

Questions Feedback TASL Credit Keyword

Questions?

Feedback Survey At the end of each day, please help us by providing feedback. Today, please use the survey link below. –

TASL Credit In order to receive 14 TASL credits for the 2015 ESEA Directors Institute, the participant must attend two full days, August 26 – 27. –Partial credit cannot be earned. –Use the form provided at the back of the agenda to collect keywords throughout the conference. –After the conference, go online to and enter your information. You will not receive credit if you do not complete the online form by September 4, 2015.

FRAUD, WASTE or ABUSE Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government. NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll- free Hotline: Notifications can also be submitted electronically at: