Government Recordkeeping Update March 2009 Mick Crouch, Business Analyst Digital Sustainability Archives New Zealand

4/3/2009 Update on Current Developments2 Overview Digital Continuity Action Plan Appraisal standard review E-recordkeeping systems standard review - ERKSS Web Information Continuity Project Continuum publication news Government recordkeeping training update Changing faces

4/3/2009 Update on Current Developments3 Appraisal standard review A review of the Appraisal Standard has begun Project in initiation phase at present. More formal announcements/communications will follow regarding consultation phase For more information please contact Cheryl Pointon, Senior Advisor, Appraisal

4/3/2009 Update on Current Developments4 E-Recordkeeping Systems Standard Review We are reviewing ERKSS to reflect the rapid change in the digital information management landscape: Phase 1 of the project is to embark on a research and scoping process to report back March / April 2009 A cross disciplinary focus group was undertaken on 18/02/09 and we got really good feedback Research outputs from the eDRMS Interest Group Survey will inform the process (it must be fit for NZ purpose) An international research project to get an informed picture of the global environment is underway (adoption of an existing standard is an option) Phase 2 will be to produce the new standard

4/3/2009 Update on Current Developments5 Web Information Continuity Project Project will include: A new Continuum Guide focussing on managing web information as records and continuity issues associated with managing web records over time. Disposal advice for web information. Research into current local and international trends on web information management and web archiving (research report and case studies). Project to be completed by June 2009

4/3/2009 Update on Current Developments6 Continuum publications news Now available: New Factsheet on Trusted Computing & Digital Rights Management (TC/DRM) for Records Managers. Coming up: New Guide to Administrative Change

4/3/2009 Update on Current Developments7 ISO – Licence Expiry Archives New Zealand’s licence arrangement with Standards New Zealand to supply public offices with ISO expires on 31 March. It will not be renewed. Existing holders of standards are required to destroy their copies (letters have been sent) Archives New Zealand has incorporated the principles of ISO into the Create and Maintain Recordkeeping Standard From 31st March, please obtain copies from SNZ If you have any questions or concerns, please contact

4/3/2009 Update on Current Developments8 Government recordkeeping training – update A Recordkeeping Metadata course, to support the mandatory Electronic Recordkeeping Metadata Standard, is under development The existing Disposal and Transfer course will be split into two separate courses The new courses will further support the creation and maintenance of electronic records For further information, contact Alice Patterson:

4/3/2009 Update on Current Developments9 It’s time to book your training! Introduction to the Public Records Act –Wellington – 20 May, 13 Aug, 25 Nov –Christchurch – 18 Jun –Rotorua – 20 Aug The Public Records Act and Local Government Records and Archives –Wellington Oct –Dunedin Jul –Christchurch Oct –Auckland Nov

4/3/2009 Update on Current Developments10 Changing Faces at Archives New Zealand Tom Norcliffe: Manager, Appraisal, Government Recordkeeping Group Lisa Judge: Advisor, Government Recordkeeping Programme

Further Information Continuum Website: Telephone: (04)