What is a Cover Letter? When do you need a Cover Letter? What do you include on a Cover Letter?

What is a Cover letter? A typed letter that accompanies your resume when applying for a position. An explanation of how you found out about the position and why you feel you are a good fit for the position. A way to sell yourself. A way you set yourself apart from other applicants.

Cover Letter Guidelines ALWAYS include a cover letter Address it to a named individual (use ‘Ms.’ to address a women unless you know that she prefers ‘Miss.’ or ‘Mrs.’) Keep it brief – one page maximum Use simple business language Letterhead should match your resume with all of your contact information Tailor the letter to match the requirements of the position Stress how you will add to the organization and why you should be hired for the job

Focus on three qualities that distinguish who you are (use action verbs) Project confidence and be positive Proofread your letter and make sure it is free of spelling or grammar errors Type the letter using size 12 font and left justified Do not forget to sign your letter using blue or black pen

What not to do… Send written material with typos or smudges Send a photocopy Send a form letter Be negative or humble Tell employers what they can do for you Say anything about your lack of experience Include false or unproven claims about your abilities Wait for the employer to follow up with you

Cover Letter Content Heading and Greeting Opening Introduction (First Paragraph) Body (Middle Paragraph) Closing (Final Paragraph)

Include the date, your name and contact information at the top of the page (letter head should be the same as your resume letterhead) Address the letter to a specific person whenever possible Include the Job Reference Number if asked to do so Heading and Greeting

Name the job you are applying to and where you saw or heard the advertisement If applicable, include a reference to the person(s) you spoke to about the organization Briefly sum up your value to the employer by stating what interests you in the organization and position Opening and Introduction (First Paragraph)

Use these paragraphs to sell your skills and convince the employer that you are the ideal candidate for the position When discussing your qualifications, include words from the job description Group your qualifications according to themes and prove points by using examples Organize paragraphs carefully and place the most important ones first Body (Middle Paragraphs)

Mention that you would like to provide more information in an interview Include your phone number with the best times to reach you, and your address Refer to your enclosed resume (optional) Closing (Final Paragraph)

Rough Copy of Cover Letter