28/9/15

Because we live in a world of limited resources and not enough time. There will always be more to do than time and resources will allow. Project Management tool & techniques, if used regularly & appropriately, help us make more effective use of our time.

You can have any two of three things in a project:  You can get it done on time  You can get it done within budgeted cost  You can get it done properly/well  If you are willing to wait, you can get the job done right, within cost.  If you are willing to spend the money, you can get the job done on time.  Or you can get the job done on time and within budget; only it might not do what it was supposed to do.

 What you think are the attributes/qualities required to be an effective project manager?

 Excellent time management skills  ‘Can do’ proactive attitude  Adaptable, flexible.  Fair – respecting different people’s viewpoints  Committed to the team and the project’s goals  Decisive and realistic  Excellent communication skills  Leadership  Assertiveness

 Be prepared to ‘roll up their sleeves and get their hands dirty’  Foresight  Planning skills  Knowledge of the subject / area of work  Be prepared to walk, if necessary i.e. leave!  A sense of humour ?

Initiation Planning (Devising the Plan) Execution Close-down

One of the benefits of project management techniques is the opportunity to clarify roles.  Project sponsor – person who’s paying for it  Project champion - person who wants to see it happen  Project manager – will ensure it happens  Project team – will make it happen  Stakeholders – those affected by it and with an interest in it, but not necessarily part of it.  Audience – we’ll consider them later!

 There are numerous tools which can be for managing projects, some of them complex, some of them simple.

 The QUAD chart is a very simple yet extremely effective tool.  Project scoping – enables you to define what you do before you start.  Stakeholder analysis – simple version helps you understand and manage the different relationships that matter to the project.

WHY IS PROJECT BEING DONE? WHAT FOR? WHAT IS THE RESULT? WHO IS PROJECT FOR? WHO WILL BENEFIT (OR NOT)? WHO WILL IT INVOLVE? GOALS! WHAT MAKES THE PROJECT A SUCCESS? WHEN ARE WE FINISHED? WHAT CAN BE MEASURED? HOW DO I MEASURE SUCCESS? TITLE OF PROJECT – SHORT DESCRIPTOR

“The Gourmet Breakfast”  We are going to use a relatively simple example of something that you should be familiar with in order for you to be able to understand and practice on a real life project.

 Just got up?  Feeling kind of hungry?  Fancy a nice breakfast ?  What choice do we have?

 To produce a simple project plan for producing a full Irish Breakfast. Class exercise - Your Mission Using this project to illustrate the use of the following: –Quad Chart Analysis including Project Scoping Stakeholders and Stakeholder Analysis Desired Outcomes (Critical Success Factors) Secondary benefits

 A start and a finish  Is a unique activity  May involve uncertainty and risk  Usually involves a team coming together specifically for the project  A budget  Non repetitive tasks  Use of resources (including human resources)  A single point of ultimate responsibility  Clearly defined team roles

1. To make a cup of tea 1. The tea maker 2. The tea drinkers 2. To quench the thirst 3. To stimulate the mind To make a cup of tea!