2014/15 ‘MEETINGS’ Bill Evans
RULES OF THE ROAD Cell phones OFF Stay on track “Keepers” Respect others
Will this be you?
Learning Objectives 3 key elements of successful meetings Develop club meeting ‘atmosphere’ Meeting mgmt. with an agenda Facilitate an effective club meeting
KEY TOPICS page 15 Why are meetings important Key elements Atmosphere Meeting management 10 Mistakes to avoid
What do you hope to gain from this session? “A successful meeting “ Page 17
MEETING ATMOSPHERE How is the meeting atmosphere currently being managed/or not managed in your clubs today?
ATMOSPHERE page 18 Set the proper tone Don’t assume all are up to speed Fine Master/Sgt. At Arms Member input/involvement
FINE TUNE! Set Up Greeting Members/ Guests Ringing the Bell Flag salute/ Invocation Intros of Guests/Visiting Rotarians
MEETING MANAGEMENT page 18 Arrive early Prepare Definitive opening/core/conclusion Member input/involvement “Rotary Moment” =
FINE TUNE! Start and end on time Flag salute and invocation Introduction of speaker Thanking/Recognizing Speaker
FINE TUNE! Raffle Be Prepared for anything Use an agenda Adjournment
EFFECTIVE FACILITATION page 19 Confidence Meeting Agreements Be flexible Humor
What responsibilities do your club members have in helping you conduct effective meetings?
How and when would it be most appropriate to share club expectations with the general membership?
FINE TUNE! FUN & FELLOWSHIP
Working with your Program Chair……..
10 Mistakes to Avoid……..