Volunteer Leadership Summit What Inspires You to Make Gettysburg Great? Ashlyn W. Sowell Associate Vice President for Development & Campaign Director

Background and History 2

Why? In 2007, Gettysburg College used a consultant to conduct a feasibility study in preparation for a comprehensive campaign The consultant recommended that we needed to engage and educate our key volunteer groups of alumni, parents and friends in advance of the campaign to ensure success This was also a great opportunity to showcase our new leadership and campaign priorities 3

Our Purpose and Goal Objectives:  Inspire volunteers to share in the vision for the College and be active participants in achieving that vision Strategies:  Strengthen the College’s volunteer base  Show appreciation to volunteers  Share information  Promote camaraderie and a sense of unity as a community of volunteers 4

What? Volunteer Leadership Summit (VLS)  We had done similar events about every five years, but never this comprehensive - a three day weekend with over 400 participants  Opportunity for education and communication, because engaged volunteers are more philanthropic & invite others to participate 5

Key Messages Volunteers are the College’s key insiders and stakeholders  They do vitally important work that makes a difference and that work is appreciated  They are important advocates and spokespeople for the College  There is a bold vision for the College’s future  Their expertise, energy, and financial support are more important than ever before  Current and future students depend on them 6

How? Our division of development, alumni and parent relations (DAPR) led the charge for the college Specifically, the department of donor relations and special events organized a campus wide committee over a year and a half in advance The president and board of trustees (BOT) invited the volunteers and most other leadership boards met that weekend 7

Who? Invitees included BOT, Alumni Board, Parents Board, O&B, BOLD Council, Magazine Advisory Board, all volunteers and COF members Campus partners included the president’s office, provost’s office, admissions, the career center, marketing & communications, faculty, athletics, and student life (just to name a few) We also worked closely with dining, facilities, the campus schedulers, the print shop, and IT 8

College Website Promotion 9

VLS Program Sample 10

When? September 22-25, 2011, a busy fall weekend! Worked well since we held most board meetings at that time Connected to many existing campus events, like athletics contests, Majestic Theater, etc. Also created many interactive events for volunteers to see our students, faculty and staff in action 11

More Details Marketing materials  Involvement of our campaign communications firm in the weekend Special Events  Rolled out the red carpet with great food, videos, live presentations featuring faculty, students and volunteers and dancing! Budget (estimated about $150,000) Outcomes 12

After the Fact Post VLS communication plan was initiated Survey was seny and data collected and reviewed What would we do differently? Discussion/Questions? 13

Post VLS Communications 14

Post VLS Communications 15

Your Turn! Break into small groups and discuss the following: 1) Has your organization ever done something like this and was it successful? 2) If not, what kind of event/volunteer training might work at your organization? 3) Spend a few minutes brainstorming for one school in your group about plans and report back 16