1 | Communications and Outreacheere.energy.gov EERE Web Coordinators Monthly Meeting Hosted by Drew Bittner Aug. 18, 2011 Phone: 1 (484) Access Code:

2 | Communications and Outreacheere.energy.gov Around the Room (15 minutes) – Drew Energy.gov/EERE Strategy Update (10 minutes) - Michael Drupal Update (30 minutes) – Michael OMB Fast Track Process (10 minutes) – Drew Standards Tip (5 minutes) – Elizabeth Agenda

3 | Communications and Outreacheere.energy.gov Energy.Gov/EERE Strategy Update Long term goal: Migrate completely to Energy.gov –What does that look like? –Who is leading this effort? –When will we know more? –Who’s footing the bill? There is a transition planning team There will be an Information Architect Enterprise wide decisions will be first order of business to cover branding, program presence, etc. We should know more by Thanksgiving Decisions on funding, branding etc. to come afterwards

4 | Communications and Outreacheere.energy.gov Adding a New Module or New Functionality Research existing EERE functionality Confirm with PRT that the proposed functionality is indeed new Evaluate whether or not that new functionality can be accomplished via current technical environment If not: Present new functionality proposal to the PRT to receive approval to create it in Drupal

5 | Communications and Outreacheere.energy.gov Adding a New Module or New Functionality Design prototype and confirm the design with the PRT See technical steps for accessing the EERE Drupal codebase (from last month’s meeting) Develop the functionality according to the EERE standards (soon to be available in Communication Standards site)

6 | Communications and Outreacheere.energy.gov New, streamlined process for getting OMB approval on: Customer comments/complaints Usability testing Customer satisfaction surveys Focus/discussion groups Use this approval process for collections that: Include 10 or more members of the public Are voluntary Are designed to collect opinions, not statistically significant data Are low burden/low cost/non-controversial Are not intended for public distribution OMB Fast Track Process – Approved!

7 | Communications and Outreacheere.energy.gov Process for acquiring approval: Fill out generic clearance form Submit form and study/survey materials to: Chris Rouleau DOE Paperwork Reduction Act Officer Office of the Associate CIO Please copy Drew Bittner on all and Wendy Littman on usability-related submissions Wait 5 business days from the time Chris submits your application Conduct your study! OMB Fast Track Process – Approved!

8 | Communications and Outreacheere.energy.gov More info on the fast track process: OMB description of the new fast track process: memoranda/2011/m11-26.pdf memoranda/2011/m11-26.pdf Guidance from HowTo.gov: feedback/understand-laws-and-regulations OMB Fast Track Process – Approved!

9 | Communications and Outreacheere.energy.gov Thank you to everyone who participated in the Communication Standards TreeJack navigation test! We had 39 people participate! I’ll be presenting soon on the results, so you can see if you want to use this tool for your projects, too. As a reminder, information about EERE’s software tools for usability studies is posted on the Communication Standards website.Communication Standards website Communication Standards Tip

10 | Communications and Outreacheere.energy.gov Next meeting: September 15 Wrap Up