UNHCR/e-Centre/InterWorks - Emergency Management Training Session Project Management: PERT / CPM

PERT InterWorks/UNHCR Creating Order from Chaos What needs to be done? When? What to do first? Have you done everything? What comes next?

PERT InterWorks/UNHCR Management Tools  lists  diagrams  schedules  budgets  charts 6 Jan Feb Mar Apr May Jun Jul Aug assessment identify site contract survey contract water system contract food delivery purchase tents design camp layout set up logistics begin construction Gantt ChartOrganigramme

PERT InterWorks/UNHCR PERT/CPM DIAGRAMS Boxes Lines

PERT InterWorks/UNHCR Boxes are TASKS Job

PERT InterWorks/UNHCR Lines are RELATIONSHIPS First JobSecond Job

PERT InterWorks/UNHCR Task relationship 1 find pot make soup

PERT InterWorks/UNHCR Task relationship 2 find pot make soup find potatoes

PERT InterWorks/UNHCR Task relationship 3 find knife peel potatoes chop onions cut carrots

PERT InterWorks/UNHCR Task relationship 4 find knife peel potatoes chop onions find vegetables

PERT InterWorks/UNHCR Task relationship 5 start identify site order tents end

PERT InterWorks/UNHCR Logic Error 1-Looping identify site deploy tents transport people calculate tent deficit

PERT InterWorks/UNHCR Correction for looping identify site deploy tents transport people calculate tent deficit deploy tents

PERT InterWorks/UNHCR Logic error 2 - Dangling startidentify site prepare budget contract labor finish survey site

PERT InterWorks/UNHCR Correction for Dangling startidentify site prepare budget contract labor finish survey site

PERT InterWorks/UNHCR A control loop is something else. Don’t try to include one in this type of analysis. implement revisions monitor progress compare to plan decide on corrective action revise plan

PERT InterWorks/UNHCR REMEMBER! This technique is useful for things that have clear starting and ending points. Always include a start and a finish box in the diagram. start finish A B C

PERT InterWorks/UNHCR PERT/CPM problem 1 Example G Follows U and must be completed before H can start. UG H

PERT InterWorks/UNHCR Answer to PERT/CPM problem 1 UGH E MTP IS K RO W

PERT InterWorks/UNHCR Task Duration 5 Identify Site how much time will it take?

PERT InterWorks/UNHCR Task duration and schedule 5 Identify Site = 16 earliest start date earliest finish date

PERT InterWorks/UNHCR Looking Forward 5 Identify Site = 16 earliest start date earliest finish date

PERT InterWorks/UNHCR Looking back 5 Identify Site = latest start datelatest finish date

PERT InterWorks/UNHCR Task Chain start order tents identify site

PERT InterWorks/UNHCR PERT/CPM Exercise 2 start end AB C DE F H J K LM G 0

PERT InterWorks/UNHCR PERT/CPM Problem 2 Answer start end AB CD E F G HJ KL M

PERT InterWorks/UNHCR The “Critical Path” start end AB CD E F G HJ KL M

PERT InterWorks/UNHCR CONCLUSIONS As an emergency manager, you need all of the help you can get. You need good management tools The right tools must be used for the right jobs PERT/CPM is one good tool for managing and scheduling complex jobs which can be completed (not repetitious service or support jobs)