Test Administration & Proctoring NYS 3-8 ELA and Mathematics

Maintaining Security Under no circumstances may a school open the shrink-wrapped packages and affix the student identification labels prior to the day that the test books will be administered. Inventory materials without opening the shrink-wrap. School Administrator’s Manual pg.12, 21

Maintaining Security Store secure tests materials immediately in a safe or vault. During and after testing- all used and unused books and answer sheets must be kept secure. School Administrator’s Manual pg. 21

Maintaining Security Principals should conduct a review of test administration with all faculty and staff. School Administrator’s Manual pg. 12

Maintaining Security Advise staff not to discuss test questions or specific test content With each other Online via or listserv Any other electronic means School Administrator’s Manual pg. 12

Maintaining Security Used answer sheets may not be reviewed, scanned, or scored by anyone before the official score process has been completed and the answer sheets have been scanned by the WNYRIC School Administrator’s Manual pg. 12

Maintaining Security Test books may not be used for instructional or staff development purposes School Administrator’s Manual pg. 13

Communication Devices You cannot have any communications device, including a cell phone, with you during this test or during any breaks (such as a restroom visit). Such devices include, but are not limited to: Cell phones Blackberry devices and other PDAs iPods and MP3 players iPads, tablets, and other eReaders Laptops, notebooks, or any other personal computing devices Camera or other photographic equipment Headphones, headsets, or in-ear headphones such as earbuds Any other device capable of recording audio, photographic or video content, or capable of viewing or playing back such content School Administrator’s Manual pg. 15

Communication Devices- Teachers & Test Administrators May not use cell phones or photographic devices to duplicate test materials Must keep their own communication devices put away during testing Emergency use only School Administrator’s Manual pg. 12

Altering Student Responses No one, under any circumstances, including the student, may alter the student’s responses on the test once the student has handed in his or her test materials. Teachers and administrators who engage in inappropriate conduct with respect to administering and scoring State assessments may be subject to disciplinary actions in accordance with Sections 3020 and 3020-a of Education Law or to action against their certification pursuant to Part 83 of the Regulations of the Commissioner of Education. School Administrator’s Manual pg. 17

Monitoring Student Work AllowedNot Allowed Pointing out if a student has left one or more answers blank Pointing out if a student has darkened more than one circle for a multiple choice question Ensuring students are not using a highlighter to fill in bubbles Commenting on the correctness or sufficiency of a response Providing additional time to transfer answers onto the answer sheets Transferring answers to the answer sheets for a student (except scribes) School Administrator’s Manual pg. 17

School Administrator’s Manual Appendix A-2 Tools for the Math Test

2013 Grades 6–8 Common Core Mathematics Tests—Specifications for Calculators Book 1: The use of a calculator or mathematics tables is not allowed. Book 2 and Book 3: For Grade 6, the use of a four-function calculator with a square root key or a scientific calculator is required. For Grades 7 and 8, the use of a scientific calculator is required. Graphing calculators are not permitted. The use of mathematics tables is permitted for Book 2 and Book 3 only if specified in a student’s IEP or 504 Plan. School Administrator’s Manual Appendix A-2

Tools for the Math Test When students enter the testing room, clear, reset, or disable the memory of any calculator with programming capability. If the memory of a student’s calculator is password-protected and cannot be cleared, the calculator must not be used. Students may not use calculators that are capable of symbol manipulation or that can communicate with other calculators through infrared sensors, nor may students use operating manuals, instruction or formula cards, or other information concerning the operation of calculators during the tests. School Administrator’s Manual Appendix A-2

Regional Scoring The message with the information for the teachers attending went to the district contact. Please forward this information to your scorers. They will not be receiving this information from Ann Masood.

Agenda Please note: All Scorers are expected to be present for scoring from 8:15 am – 3:30 pm or until all papers are scored. If you are unavailable for any part of the day, please let your administrator know so they can send an alternate scorer. If you do not arrive before 8:15 and training has begun, you will be sent back to your district.

ELA Agenda

Regional Scoring- Dates April 23 - ELA 3 April 24 - ELA 6 April 25 - ELA 7 April 26 - ELA Will take place at Wheelock School, Fredonia. Note location change. April 29 - ELA 4 April 30 - ELA 5 May 1 - Math 8 May 2 - Math 7 May 3 - Math 6 May 6 - Math 5 May 7 - Math 4 May 8 - Math 3 Clarion Hotel in Dunkirk

Materials for Scoring You will have to deliver the tests to the Clarion in Dunkirk this year. They must be there by 9 AM (earliest 7:30 AM) at least the day before they are scheduled to be scored because of randomization. You can deliver all grades at once. ELA 3 & ELA 6 – Due Monday 3/22– Due Monday 3/22 ELA 7 & ELA 8 – Due Wednesday 3/24 ELA 4 & ELA 5 – Due Friday 3/26

Books Sent to Scoring ELA- Books 3 and 4 ( Place the answer sheet and Book 3 inside Book 4. BOOKLET 4 SHOULD BE THE OUTER TEST BOOKLET) Math- Book 3 ELA has only 40 tests to a box and MATH has 50.

Answer Sheets ALL answer sheets must be sent to regional scoring. We will send them all to the WNYRIC from scoring

Answer Sheets Bubble in accommodations on the answer sheets. Do NOT write on accommodations on the test booklets

Absent or Not Tested The district will bubble in the appropriate code. Arrange answer sheets that will not be scored alphabetically with a separate roster sheet. Test booklets for those students should not be sent.

Returning Booklets to Districts Districts must either: 1. Pick up the test booklets at the Clarion where they will be asked to sign off on receipt as in the past, OR 2. They may authorize us, in writing, to return via the BOCES courier.

Thank You!