DEPARTMENT OF CULTURE, SPORT AND RECREATION MPUMALANGA PROVINCE COMMUNITY LIBRARY CONDITIONAL GRANT 2009 / 2010 FINANCIAL YEAR

Community Library Grant Index 1. Library Update 2. Expenditure trend for the financial year 2007 / Expenditure trend for the financial year 2008 / Rational for under/over expenditure 5. Remedial Actions 6. Expenditure trend for the financial year 2009 / Reasons for variance for the financial year 2009/ Department’s monitoring capacity.

Community Library update The DCSR has been receiving grants from National Dept of Arts and Culture fro the past three years namely 07/08 Libraries constructed and established in the 3 regions: 3 new libraries, 6 buildings upgraded and as opened as new, 3 existing libraries upgraded, 1 mobile and 2 container libraries. 5 renovations have been undertaken in all regional libraries 2009/10 4 new library construction underway (including Siyabuswa from2008/09, 4 library upgrading (including Wesselton from 2008/09), 1 mobile library to be acquired. The department is currently using IDT as an implementing agent for all library infrastructure projects A memorandum of understanding has been signed by DCSR and Independent Development Trust(IDT)

ECONOMIC CLASSIFICATIONORIGINAL BUDGETEXPENDITURE COMPENSATION OF EMPLOYEES2, , GOODS AND SERVICES8, , TRANSFERS AND SUBSIDIES2, , PAYMENTS FOR CAPITAL ASSETS9, , GRAND TOTAL22, ,

ECONOMIC CLASSIFICATION ORIGINAL BUDGET EXPENDITUREVARIANCE COMPENSATION OF EMPLOYEES 2, , GOODS AND SERVICES19, , , TRANSFERS AND SUBSIDIES 3, , PAYMENTS FOR CAPITAL ASSETS 18, , , GRAND TOTAL43, , ,

REASONS FOR UNDERSPENDING 2008 / 2009 The department has requested a roll-over for an amount of R9,466 million for the completion of Infrastructure projects in progress. Siyabuswa and Wesselton Libraries at 80% completion. Compensation of employees-the province is experiencing a lot of reignations which therefore results in vacant posts thus creating a savings in the compensation of employees. Goods and services-international library books ordered take some time before delivery Transfers and subsidies-1 municipality transfer not conductue to lack of proper business plan Capital Assets-Infastructure projects completion date overidding to last quorter of the financial year.

Remedial actions Municipalities assisted in compiling the business plans and monitoring capacity provided by the department through OST Procument of service providers for supply of library books done in the previous year Capital projects implementing agent engaged in fast- tracking the appointment of service providers and the implementation Monitoring by OST strengthened- Monthly progress reports are requested

ECONOMIC CLASSIFICATION ORIGINAL BUDGET EXPENDITURECOMMITMNETVARIANCE COMPENSATION OF EMPLOYEES 6, , GOODS AND SERVICES26, , , , TRANSFERS AND SUBSIDIES 4, , , PAYMENTS FOR CAPITAL ASSETS 18, , , ,820 GRAND TOTAL55, , , ,

Reasons for Under ( Over) spending 2009 / 2010 Financial Year Compensation of Employees  The under spending in compensation is due to the mobility in the sector thus creating vacant posts continuosly  Current situation-we have posts vacant which have been advertised and to be filled by end October. Goods and Services  The current under spending in goods and services will be utilized during the year since some activities are taking place in the third and last quarter.  R 3,000 mill is for SITA Brocade system  R 4,000 mill is committed already for marketing and promotion of Libraries e.g. Fundza for fun  R 0,600 mill is for Library information catalogues e.g. Periodicals, Magazines etc.  R 2,800 mill Allocated for Infrastructure projects that is 3 Libraries.(Tweefontein,Msogwaba and Silindile)

Reasons for Under (Over) spending 2009 / 2010 Financial Year Continu…. Transfers and Subsidies  An amount of R 1,000 mill will be spent for the ICT projects during the 3 rd quarter and 4 th quarter in the municipalities. Municipalities still outstanding. Payments for Capital Assets  R All the procurement for the current year projects completed

Summary of Spending Patterns Year Budget Actual% spending 2007/8 22,860 22,57399% 2008/9 43,212 33,74678% 2009/10 55,956 34,90062%

Summary of Spending Patterns

Department of Culture,Sport and Recreation Monitoring Capacity 2009 / 2010 Monitoring capacity is provided through the following resources: Operational Support Team (OST) The Provincial Treasury has sourced the services of built environment professionals (engineers etc.)to support Departments implementing Infrastructure projects at operational level to facilitate improved service delivery and departments without dedicated infastructure units The above officials are seconded on a full time basis to the department. This Intervention is specifically aimed at providing technical expertise with the end purpose to capacitate the Department in this respect. At present one official from DCSR is being capacitated by the OST in programme management which includes monitoring, while still also providing additional monitoring capacity to the Department. In terms of the Departmental Implementation Plan and submitted Conditional Grant Business Plan, no capital expenditure was projected for the first quarter.

Thank you