Getting Started! A presentation for the Coordinators of Large Units Program Tom Cuddihy and Bob Boyd 8th Nov, 2001 School of Human Movement Studies Faculty of Health Queensland University of Technology

Overview: what to do when employing sessional staff? Securing appropriate people Administration Tutorial Co-ordinator Tutorial Allocation Scheme Timetable issues Preparation of Tutor Kit

Securing appropriate people Advertise- Newspaper, electronic Former graduates Current postgraduates Undergraduate 4th years? Word of mouth Other schools in faculty or Universities Research Assistants

Administration Guide for casual staff-terms of employment Employment Declaration Part-time appointment details School Appointment of casual academic Pay Office Banking details Casual Academic Timesheet Parking permit and Staff photo, Library, , office space and return of assignments protocols

Tutorial Allocation Scheme Must first get the Timetable correct Helps spread the students evenly across the units Set the upper limit at least 3 below what you will accept so that emergencies can be accommodated Curwen system has capability to download the tutor groups

Preparation of Tutor Kit Unit outlines (spare copies) Where materials are on the local area network or on the OLT site Photos of tutors for OLT site Weekly activities and OHT’s Rolls, Meeting Schedule, assignment extensions, What to do if the tutor is sick? Spreadsheet for results at beginning of semester

Tutorials Co-ordinator List of contact details of all tutors including phone, mobile, , co-ordination Distribution when required, of essential materials for the tutorials Exam revision materials Issues between students and tutors Takes questions Checks the OLT (QA) Scheduled student access times

Remuneration HMS Draft Policy –For classes >200 students (8 to 15 tutorial gps) –3 hrs / week for 13 weeks at demonstrator rates –>400 students (>15 tut gps) 6 hours pay at demonstrator rates for 13 weeks