Intro to Excel - Session 5.21 Tutorial 5 - Session 5.2 Working with Excel Lists.

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Presentation transcript:

Intro to Excel - Session 5.21 Tutorial 5 - Session 5.2 Working with Excel Lists

Intro to Excel - Session 5.22 Session 5.2 Objectives Learn how to filter a list Use Conditional formatting Add new fields using natural language formulas Use Page Break Preview

Intro to Excel - Session 5.23 Filtering a List Display records of interest Temporarily hide the rest

Intro to Excel - Session 5.24 Filtering using AutoFilters Select any cell in the list Select Data Filter AutoFilter Select the list arrow in the column containing the data you to want filter Select the criteria you want to filter

Intro to Excel - Session 5.25 Custom AutoFilters Enables the specifying of relationships when filtering Select Custom in the list arrow

Intro to Excel - Session 5.26 Conditional Formatting Format that appears when the data meets conditions you specify Change: –font –font style and color –border (continued)

Intro to Excel - Session 5.27 Conditional Formatting (continued) Select range of cells you want to format Select Format Conditional Formatting...

Intro to Excel - Session 5.28 Natural Language Formulas Enables the building of formulas using column headers and row labels Figure 5-24, page 5.27

Intro to Excel - Session 5.29 Accepting Labels in Formulas Select Tools Options Click the Calculation tab Select the Accept Labels in Formula check box

Intro to Excel - Session Inserting Subtotals Summarize data Inserts subtotal lines into the list A grand total line is added at the bottom Usually sort the list first to create groups

Intro to Excel - Session Calculating Subtotals in a List Sort the list Select a cell in the list Select Data Subtotals...

Intro to Excel - Session Subtotals Outline View

Intro to Excel - Session Outline Levels Level 3 (default) - most detail Level 2 - some details Level 1 - only the grand total

Intro to Excel - Session Adding Page Breaks Force page breaks at logical places: –end of a group –before new data –etc.

Intro to Excel - Session Inserting Page Breaks View the worksheet in Print Preview Push the Page Break Preview button Click the row number header where the page break should be Select Insert Page Break

Intro to Excel - Session Removing Page Breaks Select Select All button Select Insert Reset All Page Breaks Select View Normal Select All button