Spreadsheets III: Layout and Charts Lecture 10, May 8, 2003 Mr. Greg Vogl Management Information Systems I Uganda Martyrs University

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 2 Overview  Workbooks, Worksheets and Windows  Toolbars  Headers and Footers  Page Setup, Print Preview, Print  Chart Types  Chart Options

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 3 Workbooks, Worksheets, Windows  Click Insert, Worksheet; Edit, Delete Sheet  Shift-click worksheet tabs to select more than one  Double-click the worksheet tab to rename it  Press Ctrl-Page Up or Down to view another sheet  Click File, New to create a new workbook  Click Window, New for additional window views  Click Window, Arrange to see several at once

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 4 Toolbars  View, Formula Bar or Status Bar  View, Toolbars: Standard, Formatting, Chart  View, Toolbars, Customize  Standard and Formatting toolbars share one row  Menus show recently used commands first

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 5 Header and Footer  Click View, Header and Footer  Choose pre-formatted or custom header and footer  Click in Left, Center or Right section  font, page no., no. of pages, date, time, file, tab

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 6 Page Setup  Page  Orientation: Portrait, Landscape  Scaling: % of normal size, fit to # of pages; Paper Size  Margins  Top, Bottom, Left, Right, Header, Footer  Center on page: Horizontally, Vertically  Sheet  Print Area, Print Gridlines, Rows/Columns to Repeat

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 7 Print Preview and Print  Print Preview  Next, Previous, Zoom, Print, Setup, Margins, Close  Print  Printer: Name, Properties, Status, Type, Where, etc.  Print range: All, Pages From: and To:  Copies: Number of Copies, Collate  Print what: selection, active sheet(s), entire workbook

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 8 Chart Wizard  Click Insert, Chart or the Chart Wizard button  Complete the following four steps:  1. Chart Type (and Sub-type)  2. Chart Source Data (data range, series)  3. Chart Options (titles, legend, data labels)  4. Chart Location (new sheet, or object in a sheet)

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 9 Step 1 of 4: Chart Types  Column: vertical bars (rectangles)  Bar: horizontal bars  Line: connected dots  Pie: circle divided into sections  Scatter (XY): points with X and Y values  Area: solid fill beneath lines  Doughnut: pies with holes in the middle

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 10 Chart Sub-types  Stacked: 2 or more series added  100%: stacked and shown as percent of whole  Exploded: pie sections separated for emphasis  3-D visual effect: looks solid instead of flat  Markers: large shapes at data points  Straight or smoothed lines: connect data points  Button to press and hold to view sample

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 11 Step 2 of 4: Chart Source Data  Data range: can be selected now or before wizard  Series in rows or columns  Series list  Add and Remove buttons  Series name  Series values  Category (X) axis labels

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 12 Step 3 of 4: Chart Options  Titles: chart title, XYZ (category/label/value) axes  Gridlines: X/Y, major/minor  Legend: show legend, placement left/right/etc.  Data labels: none, show value/label/percent/etc.  Data table: show data table

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 13 Step 4 of 4: Chart Location  New Sheet  You can print the chart without the data  You can see and print the entire chart on one page  Object in current (or other) worksheet  You can resize the chart  You can print the chart with the data

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 14 Chart Menu  Allows you to go back and change any step  Add data: specify data to use  Add trend line: generalise, forecast  3D view: look at 3D chart from a different angle

May 10, 2003Management Information Systems I: Spreadsheets III: Layout and Charts 15 Chart Toolbar  Chart objects menu: select part of chart to format  Properties button: format chart objects  Chart type menu: select a different type of chart  Legend button: hide/show legend  Data table button: hide/show data table  By row/column button: change data series