Microsoft Excel

Excel specializes in creating and designing spreadsheets, or worksheets Worksheet – area to insert data Workbook – a set of worksheets grouped together

Microsoft Excel By default, 3 worksheets come in each workbook  Named at the bottom of the screen as Sheet1, Sheet2, Sheet3  Click on to change from sheet to sheet Right click on Sheet name to  Rename  Insert  Copy  Change Tab color  Move  (you can just click, hold, and move it into the desired location)

Microsoft Excel Cell – an individual box in a worksheet made up of a row and column intersecting  Each cell has its own properties Columns are labeled with Letters Rows are labeled with Numbers

Microsoft Excel Cell Reference – the cells address on the worksheet  Located in the Name Box (Top Left)  Will contain a Column Letter and a Row Number  Example – A4, B12, C7, D10 The cell with its address in the name box is the active cell  The cell that data will be inserted into if typed SELECT ALL - You can make the entire worksheet active by the box to the left of Column A and above Row 1

Microsoft Excel Each cell has its own properties and can have different:  Fill color  Font color  Font size and name  Horizontal Alignment  Bold, Italics, Underline

Microsoft Excel Label – Lettered heading that specifies what the data means Value – Numbered data that appears under a label Dates will appear as a Formatted Date by default  Example – January 5 will appear as 5-Jan  You can change the format by:  Right-click  Format cells  Select Desired Formatting

Microsoft Excel To insert data into a cell:  First select active cell  Type numbers or letters into cell  ENTER sets the data into place To delete data in a cell:  First select active cell  Backspace will erase all cell contents OR  Right click and go to Clear Contents  If you go to Delete, it will delete the entire cell and move all other cells up or over, changing your alignment

Microsoft Excel To edit data inside of a cell:  Select active cell  Double click to insert cursor in order to edit data  You can single click on the FORMULA BAR to insert your cursor there

Microsoft Excel Formula Bar – Top of worksheet where all cell data editing should take place

Microsoft Excel Range – A group of cells selected at once  Will be represented by the first cell to click and the last cell to click separated by a colon  Example – A1:B15 C10:H20

Microsoft Excel Manually Adjust Column Width – Click and hold the divider line between the main column labels AutoFit – Double click the divider line  Sizes the column to automatically fit to the largest cell in the column Row height will be automatically adjusted when you change a cell font size

Microsoft Excel You can insert a row or column by:  Select an entire row or column by clicking on the Column or Row label (Letter or Number)  With the entire row or column selected, Right-click and Go to INSERT You can combine cells by the icon on the toolbar that says MERGE AND CENTER 

Microsoft Excel FORMATTING DATA Each cell can have different number formatting, represented by an icon on the toolbar  Money - $  Percentage - %  Comma – (,) – insert commas  Increase Decimal  Decrease Decimal

Microsoft Excel Create a Series (Autocomplete) – a numbered list that goes in a predetermined order  Example – 1,2,3,4… or 5, 10, 15, 20…. To create:  First insert the difference in two cells Ex – 1,2 or 5, 10  Select both cells  Grab the fill handle in the bottom right corner  The cursor should be a cross with no points  Click and hold, then pull until the series is completed

Microsoft Excel To cut and paste or to MOVE DATA:  Select the range  Put cursor on the box around the range (Not the fill handle)  Cursor should be a cross with arrows on all 4 points  Click and hold the box,  Drag and Drop it into place

Microsoft Excel To copy and paste:  Select the range  Right-click and go to Copy  Only make the TOP LEFT cell of the desired location active  Right-click and go to Paste You can copy and paste by drag and drop by holding down the CTRL key when dragging and dropping  Your cursor arrow will have a small plus to the right of it

Microsoft Excel To print a worksheet:  Select the range you want to print  Set Print Area  Page Layout > Print Area  Print Preview will allow you to view the set area before you print.