4 th NNC Management Conference 9-13 December 2013 NNC Board Room

Just completed a 4 ½ days of “ManCon Plus” activities DayTopics 9 Dec.S2.Launching of the QMS Policy and Orientation of the QMS Manual 10 Dec.S3. NGF Communication Strategy S4. Nutrition in Response 11 Dec.S5. Strategic Performance Management System 12 Dec.S Review of Accomplishments and PIR S7. Review and Updating of Strategic Plan Targets, Dec.S8. ManCon proper …… Achieved 5-day activity objectives!!

Achieved 5-day activity objectives: With fun and bonding moments

With diligence on tasks assigned despite age, position, beauty during workshops

With excitement on the new learnings

With insightful, hopeful discussions for things to do 2014

With encouragement to carry us through in 2014

Highlights and Agreements

Day 1 TopicHighlights and Agreements ISO 9001:2008 Quality Service Management Launching Launched and signed NNC’s Quality Policy and Quality Manual and Mandatory Procedures by DAP Center for Quality Competitiveness Vice President Mr. Arnel Abanto and NNC Asec. Bernie Flores QMS provides quality standards for NNC’s delivery of services to its clients and basis for agency ‘s continuous improvement Provides for specific quality objectives and mandatory procedures for NNC’s core processes

Day 1 TopicHighlights and Agreements ISO 9001:2008 Quality Service Management Launching Next steps Last 2 sessions will be on QMS implementation and IQA training 4-day Training course on IQA composed of 3-day workshop and a mock audit by NNC QMS core team of central office and selected regional offices, for improvements and corrective action, and then a readiness assessment March 2014 as the target for ISO certification by a 3rd party audit; AD to facilitate procurement of the audit team for 3 tears with 2x a year auditing

Day 1 TopicHighlights and Agreements ISO 9001:2008 Quality Service Management Launching Safekeeping: QMS manual should not be brought outside NNC premises w/o prior approval of QMR AD to issued SO on organization of IQA team from the core group

Day 1 TopicHighlights and Agreements ISO 9001:2008 Quality Service Management Launching Clarifications and suggestions raised on the QMS manual: Terminologies: to distinguish between IQA and routine internal audit Scope: to add as core process, management and administration of loans, remittances and service record Management of conflict in IQA: to elevate to QMR if auditee does not accept audit findings Inclusions: targets should be good for at least 2 yrs

Day 2 TopicHighlights and Agreements Nutritional Guidelines for Filipinos FOCI Consultancy Group Results presented with highlights: “Sarap” as number 1 factor in choice of food, followed by ‘gusto” and nutrition “Eat right. Live long” as overall concept handle Mang Moi character and storyboard preferred over Tita Susie for its high entertainment factor 10 Kumain-ments and sampung sikreto ng kalusugan

Day 2 TopicHighlights and agreements Nutritional Guidelines for Filipinos FOCI Consultancy Group Comments raised/actions to be taken: Sikreto ng kalusugan may not be appropriate since kalusugan covers more than diet and healthy lifestyle Chicharon in the plug should be reconsidered considering applicability to Moslems More emphasis on exclusive breastfeeding and complementary feeding Instead of “kumain ng ibat-ibang putahe”, it should be “pagkain”

Day 2 TopicHighlights and agreements Nutritional Guidelines for Filipinos Communication Strategy, FOCI Consultancy Group FOCI to pre-test in Moslem communities then meet with NIED NPPD to convene a joint NNC TechCom and TWG meeting on 17 December to discuss the NGF complan

ActivityHighlights and Agreements Strategic Performance Management System (SPMS) Mr. Dick N. Echavez Director II CSC-FO, DOST CSC Reso. # dtd 16 March 2012 directing all govt agencies to adopt SPMS; Basis for issuance of PBB Paradigm shift from performance indicators to success indicators, from individual to teamwork Performance measures shall include any 1 or combination of quality, effectiveness and timeliness Schedule: Dec 2013: Creation of PMT & issuance of SO Dec : Finalization of DPCR Jan 2014: Formulation of IPCR 30 January: submit to CSC for pilot testing

ActivityHighlights and Agreements Strategic Performance Management System (SPMS) Mr. Dick N. Echavez Director II CSC-FO, DOST Need to have operational definition for terms for objectively verifiable rating. Do not rely on generic scale; agencies should come up with own specific scale depending on number of staff doing specific tasks FMD to prepare separate report based on target deadline for each report ROs to submit only proposals with complete requirements, including liquidation

ActivityHighlights and Agreement PIRBudget utilization and liquidation Conduct orientation of respective auditors on NNC operations provide ROs with presentation template Provide COA/Auditor corner in NNC-RO CO and RO to obligate contracts and PO before EO December

ActivityHighlights and Agreement PIRBudget utilization and liquidation Conduct orientation of respective auditors on NNC operations provide ROs with presentation template Provide COA/Auditor corner in NNC-RO CO and RO to obligate contracts and PO before EO December

ActivityHighlights and Agreement PIR Training Sharing of information materials can be through nncsikat; Ros to submit to CO for sharing in website NIED to provide guidelines on basic principles of IEC material development

Day 2 TopicHighlights and agreements Nutrition in Emergency MLAvega ST Yolanda (Haiyan) considered as level 3, the highest level of emergency for humanitarian assistance; Nutrition response co-coordinated and strongly supported by a global nutrition cluster National and regional nutrition clusters composed of NGAs, UN and NGOs. National cluster also assisted by 4 working groups: CMAM, IYCF-E, AWG and Advocacy

Day 2 TopicHighlights and agreements Nutrition in Emergency MLAvega CMAM areas is limited while IYCF-E services covers all areas of the cluster. NNC still awaiting for CMAM guidelines approval by DOH. UNICEF Information of an alleged proposed memo to DOH requesting authority to receive BMS and milk donations

Day 2 TopicHighlights and agreements Nutrition in Emergency MLAvega NPPD to: check whether trainings on CMAM, rapid assessment (children and pregnant) for nutrition workers are included in the cluster SRP coord with NDRRMC re: Nutrition Cluster National Nut Cluster to coordinate with Food Cluster on quality of food pack finalize and distribute highlights of the Special ManCon on 23 October 2 Clusters at all levels to pursue resource mobilization for areas not covered by the nutrition cluster NPCs to check if operational funds can be used for org/coord nutrition cluster

Day 2 TopicHighlights and agreements PIR, Budget utilization and liquidation Conduct orientation of respective auditors on NNC operations ROs to expect visits of Auditors and provide COA/Auditor a corner Responses to AOMs to provide only basic information FMD-NPPD to provide ROs with presentation template CO and RO to obligate contracts and PO before EO December Buy gift cheques for RPs but distribution after training; supporting documents include: approved SO

Day 2 TopicHighlights and agreements PIR, Training subgroup Sharing of infomats can be through nncsikat NIED to provide guidelines on basic principles of IEC material development Consider audience in packaging the message and designing materials

Day 2 TopicHighlights and agreements PIR, Procurement subgroup Develop competency of staff thru conduct of orientation/training; orientation in February Contract out design of IEC materials Hire experts for IEC materials or other experts, as needed FMD to fasttrack AdminFinancial Guidelines as reference

Day 2 TopicHighlights and agreements WFP and Updating of the NNC Strategic Plan, and WFp 2014 Functionality of nutrition committees NSD to include target on “development and maintenance of inventory of functional nutrition committees”; move from “research” to “data bases” NSD to develop the concept paper for the database on functional nutrition committees, eg objectives, uses, parameters of functionality

Day 2 TopicHighlights and agreements WFP and Updating of the NNC Strategic Plan, and WFP 2014 The PIR reco on “formulating new strategies to disseminate new policies thru quad media” will be considered and specifics determined when the policy framework is worked out ROs to target at least 1 resolution preferably going beyond “adoption” resolutions

Day 2 TopicsHighlights and agreements WFP and Updating of the NNC Strategic Plan, and WFP 2014 WFP 2014 Include target for monthly update bulletins to be sent to NNC GB members; inputs from NSD based on reports and NIED for packaging. Activities not to be limited to NNC activities only On measurement of height, 100% adoption is targeted for To help achieve the target, NNC will convert the P8.0 million worth of weighing scales and height boards to steel rules (approximately 6,150 pcs.)

2014 Work and Financial Plan Schedule of key activities ActivityDate ManCon13-17 Jan 7-11 Apr Aug 6-10 Oct Submission of accomplishment reports 24 Mar 23 Jun 22 Sept 22 Dec NET evaluation a.MELLPI b.OBNS evaluation March-June July Awarding??? 31

2014 Work and financial plan Schedule of key activities ActivityDate Conference of NAOs20-21 May Conference of BNSs17-18 June (NCR) Aug (Baguio City) Aug (Iloilo) Aug (Gen San) 40 th Anniversary activities23-27 June 32

Day 2 TopicHighlights and agreements Client Satisfaction Survey NSD to edit the tools based on ManCon and core group outputs Simplify, e.g checklist, generic form regardless of service, language, 1 page only Update/harmonize based on requirements v/v citizens charter, SPMS and ISO requirements with IQA team Assign numerical rating for VS,S, etc Check other client satisfaction forms, eg NEDA NSD to share with nncsikat for further comments before finalization by 20 Dec.

Day 2 TopicHighlights and agreements Programming of Hiring of funds for hiring contractual employees Reduced budget from P17.0m to P10.0m for hiring of contractual personnel; all units to to review staffing based on the following: actual HR complement (current and new hirees) size of region critical functions to be performed per unit

Day 2 TopicHighlights and agreements Other matters NNC to meet with DepED Usec. Muyot on 17 December to discuss plans re: nutrition building NCP will be vacating the 2 nd floor

SALAMAT. MERRY CHRISTMAS!