Welcome to Arizona’s Federal Perkins Secondary Application Process

Today we will focus on: Reorganization of CTE Team Grant Restructuring Internal and External Training Reporting

Grants Program Specialist Team GPS Team Grant Specialists Program Specialists CTSO Specialists

The GPS Team is Leading the Way!

Federal Perkins Grant Restructuring Goals What needed to be done to expedite “final approval” and get $$ to the schools more quickly How to make sure all the funds were spent and not returned How to reduce supplemental required documentation

Federal Perkins Application Changes Needed to Address the Goals Provide better training both internally and externally to reduce the review process 15-month Projects: 7/1-9/30 Integration of reporting requirements into the application

FY14 Federal Perkins Application includes the following: Assurances Perkins Requirements Coherent Sequence Assurance Monitoring – Programmatic Monitoring - Fiscal Objectives Budget pages

Objectives-11 included in application 1 objective for each of 8 performance measures ▫ (1S1, 1S2, 2S1, 3S1, 4S1, 5S1, 6S1 and 6S2) 1 objective addressing Program of Study 1 objective addressing CTSOs 1 objective addressing Workplace Employability Skills

Coherent Sequence Update Previous year’s 40 th and 100 th day enrollment populates the upcoming coherent sequence LEA edits, adds and deletes courses as needed Coherent sequence is how the LEA notifies ADE a new program is being offered Arizona has 71 program offerings with coherent sequences of instruction

8-digit progra m CIP code appears (6-digit prior)

Choose a Program Description—the options are now programs. Programs are listed alphabetically.

Then choose a course description. *Only those courses which are part of the approved program sequence will appear in the drop down box.

Internal Training Purpose-Cross training Consistency of reviewers ▫ Transition from 4-17 reviewers Use of processing checklist Providing technical assistance

External Training April/May-7 all day trainings around the state Morning: provide resources and activities Afternoon: Computer hands-on workshop with GPS assisting Goal: LEA is prepared to submit application by 6/15 deadline. Additional trainings throughout the year

Reports within the Grants System Narratives ▫ Mid-year due as amendment on 3/31 ▫ Final due as an amendment on 9/1 More “user-friendly” Easily respond to progress on each objective

How the Process will Work? LEA submits no later than 6/15 GPS will review for “substantial approval” by July 1 allowing the LEA to obligate funds beginning on that date GPS and LEA will continue the process until all the objectives and expenditures support each other and meet the intent of Perkins All Federal Perkins grants will have final approval by 10/1.

Link to Resources education/meetinghandouts/federal-perkins-and-state- priority-grant-training/ education/meetinghandouts/federal-perkins-and-state- priority-grant-training/ Jeanne Roberts Karen Lattin