4/19/1999GSLIS: UT Austin1 Information Management LIS /19/1999 Worksheet 7

4/19/1999Lower Colorado River Authority2 What are your cost factors? Phase 1 - initial implementation of RM software –indirect - training of staff; time spent away from duties to perform analysis –direct cost - purchase project management software, possibly hire temporary staff

4/19/1999Lower Colorado River Authority3 What are your cost factors? Phase 2 - long term implementation which includes indexing and organizing paper files and inputting data into database –indirect - space and equipment –direct - hire temporary help

4/19/1999Lower Colorado River Authority4 What skills are needed? Knowledge of organizational history Knowledge of records management Knowledge of project management Knowledge of departmental processes All are resident within LCRA

4/19/1999Lower Colorado River Authority5 Who will take ownership? What resources will they need? Tad Howington, with upper level management support (funding for temps?) Phase 1 - Bill, Manager of Records Center –needs project management software –will need to train temps if used Phase 2 - Ann, Records Associate will need temps

4/19/1999Lower Colorado River Authority6 What are major risks to the project? personnel - danger of losing staff, person with most historical knowledge is retiring, could be early, out on leave, may last longer than expected communication- will never get on anybody’s agenda - users aren’t vested

4/19/1999Lower Colorado River Authority7 What are major risks to the project? Organizational - moving staff and services to other locations technological - network downtime PSSoft - will be more difficult to migrate data from current system to new time - not enough - shut down main system in September

4/19/1999Lower Colorado River Authority8 What are some milestones? May - project started June - PSSoft manuals and demos arrived July - PSSoft implemented

4/19/1999Texas Medical Association Library9 What are your cost factors? lost revenue, lost man-hours, overhead costs direct - cost of alternative resources, such as CD-ROMs rather than online access lost ability for patrons to access material online lost material (replace books, etc.)

4/19/1999Texas Medical Association Library10 What are your cost factors? Man-hours needed to collect data Cost of alternative solutions

4/19/1999Texas Medical Association Library11 What skills are needed? diplomacy understanding scope of problem and costs knowledge of alternative solutions technical knowledge (could be better) understand Datatrek program

4/19/1999Texas Medical Association Library12 Who will take ownership? What resources will they need? Ownership - Nancy and Lorie data for justification staff to collect data time knowledge of Datatrek contract knowledge of computer problems pass problem to upper management

4/19/1999Texas Medical Association Library13 What are major risks to the project? division director may not buy into project Administrative services (MIS) may be unsupportive staff don’t keep accurate logs

4/19/1999Texas Medical Association Library14 What are some milestones? logs completed within first month of project implementation meeting between library administrator and division director meeting between two division directors (MIS and library)

4/19/1999Career Counseling Center at UT15 What are your cost factors? staff time for planning, evaluating, serving clients cost of equipment - computers, tables, chairs, publications, transporting equipment training peer counselors for phase 2 move into maintenance phase

4/19/1999Career Counseling Center at UT16 What skills are needed? planning, design, training thorough understanding of career services dealing with university & locating facilities dealing with students

4/19/1999Career Counseling Center at UT17 Who will take ownership? What resources will they need? Ownership - Lynne and Kendra (director and assistant director) staff equipment (have) time to evaluate efforts marketing plan volunteers

4/19/1999Career Counseling Center at UT18 What are major risks to the project? not getting authorization from UT not getting students’ attention losing staff unsupportive staff program works too well (can’t handle increased workload)

4/19/1999Career Counseling Center at UT19 What are some milestones? approval of administrators completion of staff orientation to program all equipment will be assembled by July 1

4/19/1999IC220 What are your cost factors? indirect - space requirements, moving, staff time direct- equipment - computer, filing equipment, storage boxes, RM staff, automated RM database offsite vs. onsite storage of inactive records

4/19/1999IC221 What skills are needed? knowledge in records management (don’t have) knowledge of organization knowledge of UT rules and regulations (new RM will have to learn) have skills with languages have skills with student records

4/19/1999IC222 Who will take ownership? What resources will they need? Ownership - Bob (director) & Susie (controller) Time and money

4/19/1999IC223 What are major risks to the project? resistance from staff lack of follow-through after project started records manager quits at critical time (in implementation phase) lack of funding implementation delays

4/19/1999IC224 What are some milestones? Acceptance by administration initial evaluation present feasibility report complete initial evaluation