2013 budget report, draft budget request for 2014 and future outlook Martyn Davenport 25 September 2014 CAST FRC-D

2013 Budget report  Vacuum Run in 2013 –Phase IV  Status of Contributions 2013  Status of Expenditure in 2013  Magnet operation costs 2013  The status of the CAST Common Fund end 2013

Program for 2013 Phase IV - Vacuum Run I SHUTDOWN WORK Bring to P atmos And T amb magnet and cryostat. Repair of the helium gas leak top of the MFB. Remove the SSMM and the SS shielding platform Dismount the MRB end and slide back the large MFB bellows on cryostat Remove all delicate monitoring probes & x-ray cold windows Internal cryostat work Separate the 3He gas lines from the cold bore Add new temperature probes to improve magnet temperature monitoring Adjust MFB vacuum lines to correct misalignment. Strengthen welding of XRT platform to accommodate new heavy shielding Dismount definitively the pn-CCD detector Dismount the MPE XRT and send to PANTER for calibration Close up the cryostat, pump down cryostat Complete mechanical repairs on cryogenic compressors Cool magnet

Program for Vacuum Run II Commissioning and Data Taking Test magnet 13kA, then magnet temperature systematics tests Install new SRMM detector and new heavy shielding Full survey GRID measurement Solar tracking tests with low energy detector(s) and SRMM X Reinstall MPE XRT X Realign XRT with laser X Install new InGrid detector on XRT X Commission InGrid Install SSMM with new VETO counter Install small SDD on vacant XRT line Commission all detectors Start data taking at the end September 2013 Replace small with big SDD when ready Short data taking run with big SDD December 2013 No slot for calibration of XRT at PANTER InGrid could not be installed “Ambitious program”

Phase IV (2013) Promised Contributions Add No4 Standard (kCHF) In-kind details ( ) Special (kCHF)Total CashIn-KindCash or in-kind (kCHF) CERN20 15 Technical support 105 IRFU-Saclay, France Greek Delegation UP, Greece UTH, Greece NCSR, NTUA, Greece TU-Darmstadt, MPE UFRA, Germany Mech wkshp (6,6,6), PANTER tests 58.8 MPP, Germany Columbia U., USA DTU-Space, Denmark UD, Turkey U Bonn, Germany INR, Russia LLNL, USA UBC, Canada 555 Mech & Elec wkshp 15 RBI, Croatia UZ, Spain Staff at CERN 84 UT, Italy MPS, Germany TOTAL Cash+ In Kind + Special ~ 400 kCHF in 2013

Manpower and Team leaders New arrivals to the Collaboration foreseen for 2014

Status end 2012 Balance 69.0 kCHF Outstanding contributions kCHF  To be carried on into Out-standing year Out-standing year Out-standing year (kCHF) Institute CERN IRFU-Saclay, France Greek Delegation UP, Greece UTH, Greece NCSR, NTUA, Greece TU-Darmstadt, MPE UFRA, Germany MPP, Germany Columbia U., USA DTU-Space, Denmark UD, Turkey U Bonn, Germany INR, Russia LLNL, USA UBC, Canada RBI, Croatia UZ, Spain UT, Italy MPS, Germany0.0 Total (excluding overpayments)303.3

Contributions 2013 Addendum No 4 for 2013 (kCHF)Actual contributions in 2013 (kCHF) Add No 4 - Actual Contrib. (kCHF) Institute StandardSpecialTotalStandardSpecialTotal Cashin-kind Cash or in-kind Cashin-kind Cash or in-kind 2013 CERN IRFU-Saclay, France Greek Delegation UP, Greece UTH, Greece NCSR, NTUA, Greece TU-Darmstadt, MPE UFRA, Germany # MPP, Germany Columbia U., USA DTU-Space, Denmark UD, Turkey U Bonn, Germany INR, Russia LLNL, USA UBC, Canada RBI, Croatia UZ, Spain * UT, Italy MPS, Germany TOTAL

Contributions 2013 Contributions in 2013:  CASH kCHF (plus 8.9 kCHF reimbursements)  In-kind contributions81.3 kCHF  Total for kCHF (compared to kCHF promised in Add No 4) Over-page details of outstanding contributions at end of

Outstanding contributions end 2013 Out-standing year sum (kCHF) Institute CERN IRFU-Saclay, France Greek Delegation UP, Greece UTH, Greece NCSR, NTUA, Greece TU-Darmstadt, MPE UFRA, Germany MPP, Germany Columbia U., USA DTU-Space, Denmark UD, Turkey U Bonn, Germany INR, Russia LLNL, USA UBC, Canada RBI, Croatia UZ, Spain UT, Italy MPS, Germany0.0 Total (excluding overpayments) 473.7

M&O B a) a) Detector & sub-system M&O 2013 Institute X-ray detector or X-ray detector M&O sub-system2013 [kCHF] IRFU-Saclay, FranceM&O existing detectors (gas 0.34k, Epool 2.5k)2.8 TU Darmstadt, Germany Pump repairs (3.33k), transport box XRT(1.01k) shipping (1.16k), x-ray finger(0.98k), Computing (1.09k) 7.6 UZ, SpainSupport and maintenance of MM detectors 9.7 U BonnInGrid detector support and test measurements6.55 CERN, Switzerland X-ray Lab upgrades (machining collimators, filter holders, targets). Vacuum, tools, chamber gas pressure regulator). Consumables and Epool 24.3 TOTAL 50.9

M&OB b) Detector & subsystem investment, development, construction, testing, installation & alignment. Quite large investments made… Institute X-ray detector or X-ray detector M&O sub-system [kCHF] IRFU-Saclay, FranceMicrobulk MM6.87 UZ, Spain Construction new detectors SRMM and associated systems. New Veto for SSMM NCSR,GreeceX-Y microbulk MM U Bonn Investment in new InGrid (detector, gas & vacuum components, electronics) CERN, Switzerland Big SDD and preamp, detector vacuum housings, peltier cooling systems, PX5 pulse processor. PCB and electrical work. Electron beam welding. UPS U Patras Nano windows development. PhD student, consumables (solvents, acids..), constructions in mechanical workshops 17.0 LLNL, Columbia USA, New XRT DTU-Space Denmark TOTAL

Summary M&O A & B Contributions 2013 Total contributions in 2013 were kCHF Category 2013 Fraction [kCHF] Category A (I) Category A (II) Category B (a) Category B (b) Total

Status Expenditure 2013 Expenditure reached 76% of the 2013 Budget estimate Underspend mainly due:  Delays in installing detectors in CAST  Delay in calibrating XRTs in PANTER (15kCHF/XRT) Over-page details of expenditure M&O A Budget estimate (kCHF) Actual expenditure (kCHF) General M&O Industrial services and subsistence Experimental operation costs Experimental upgrades Common Investments Low energy detector and window development144.3 MFB platform Total

2013 detailed budget versus actual expenditure budgetactual GENERAL M&O2013 (kCHF) a) Industrial services and subsistence 1Students Spokesman External support for CFD External support for Slow Control00.0 5Mechanical support (FSU)61.4 6Total b) Experimental operation costs 7Stores Cars Phones/printing/transport costs Gas/cryo liquids Epool Mechanical workshops and materials (CERN plus Institutes ) Subsistence/expenses (data taking) GRID plus XRT alignment Aid for breakdown in detector subsystems Slow Control(computers/monitors/tapes) Repairs, maintenance on pumps& gauges & RGA Mechanical movement maintenance & running costs Electrical work and cabling workshop Safety Divers( cleaning/ outreach/ courses/ trips /Patras workshop grant) Payment AB for FSU for power converter +3He PLC maintenance Contract with ABB (6k + contingency for call outs) Total

2012 detailed budget versus actual expenditure (cont.) budgetactual 2013 Experimental upgrades(kCHF) a) Common Investments 25Vacuum run Windows, wedges to straighten MFB pipework XRT test in x-ray beam (PANTER) TRANSPORT COSTS Webcam System/sun filming upgrades/alignment monitors He standby maintenance and eventual system removal2 293He system to refill LLNL bottle and shipment back to LLNL 30Tree clearance for sun filming 31Instrumentation (load pin displays & new temp probes) Cable replacement and contribution to cryo repairs Storage/ barrack outside SR8 for (e.g. Barbe/INGRID/LLNL-XRT) 34Intervention to open or close cryostat 35Scaffolding for interventions sub total b) Low Energy Detector and Window development 37Support physicists for studies and calculations new physics Support for Low Energy detector R&D and tests Low Energy Windows, prototypes and tests sub total144.3 c) MFB Platform 41Design - new loading calculations, study to strengthen XRT platform Design - integration of vacuum lines and vacuum interfaces to some detectors New MFB XRT platform or strengthening of the existing one Mechanical work for mounting new instruments/shielding on CAST Electrical work & cabling on new instruments/new detector sub total Total Grand Totals

Magnet Operation in 2013 Operation in 2013 shorter due to intervention inside cryostat Actual valuesProjected values ItemDept Units Cryogenics M&OEN(kCHF)180 Cryogenics power (hours) EN(kCHF) Power Converter power (hours) EN(kCHF) FSU maintenance (TE) CAST(kCHF)55555 Yearly TOTALCERN(kCHF)

Status Common Fund end 2013 Balance 76.0 kCHF  75.6 kCHF Outstanding contribution kCHF  ( ) Balance still +ve but on the low side  Prefer to keep a buffer of >100kCHF Outstanding Contributions extremely high nearly 0.5M CHF !  Main causes: Bulk of OC from Institutes still to sign Addendum No4 Financial constraints at home

Draft Budget request 2014  Schedule 2014  Experimental Program  Draft Budget request  Overall financial situation

Schedule 2014 Original (In FRC report) Complete mechanical repair work on Main Compressor gear box bearings Cool magnet Test magnet at 13kA Install MPE XRT after calibration in PANTER Align XRT & InGrid detector target. Install InGrid detector and shielding Install new full coverage veto counter for Sunset MM Full survey GRID measurement Take data for 2 months with SSMM and InGrid and if possible SDD detector on the vacant SRMM line Install new LLNL XRT in July 2014 Align LLNL XRT & SRMM target Install SRMM detector and final heavy shielding Check alignment of MPE-XRT 2 month data taking run with complete Phase IV detector system between Mid- September and mid-November Stop data taking due to CV intervention at LHC8 mid-November REVISED

Schedule 2014 Revised Complete mechanical repair work on Main Compressor gear box bearings Cool magnet  7 weeks late before cryo stable Install MPE XRT after calibration in PANTER  Align XRT & InGrid detector target. Install InGrid detector and shielding Install new full coverage veto counter for Sunset MM Full survey GRID measurement Contamination problem on InGrid/XRT  Send XRT to MPE for tests  Clean/replace the contaminated pieces (shared between Bonn & Common Fund)  Bake out valves attached to cryostat  Large effort - add contingency to budget request Take data for 2 months with SSMM Install new LLNL-XRT in August/September 2014 Align LLNL XRT & SRMM target  Install SRMM detector and final heavy shielding  Take data for 3-4 weeks SRMM + LLNL-XRT  Sun Filming << TODAY Reinstall MPE-XRT  Check alignment of MPE-XRT & InGrid target Install InGrid Install SSMM 1 month data taking run with complete Phase IV detector system until mid-November  Stop data taking due to CV intervention at LHC8 mid-November 2014.

Draft Budget Request 2014 Budget to fulfil schedule above Present budget request kCHF (was 301 kCHF in 2013)  Subsistence significantly reduced (~60kCHF) THANKS TO CERN & PH MANAGEMENT FOR PERSONNEL SUPPORT  Reduced data taking period Less subsistence required  Costs of de-contamination work included Detailed budget request over-page M&O A Budget Request [kCHF] Industrial services and subsistence64.3 Experimental operation costs112 Common investments41 Low Energy detector and window development31 MFB platform7 Total255.3

Detailed 2014 draft budget request GENERAL M&O2014 a) Industrial services and subsistence(kCHF) 1Students27 2Spokesman3 3External support for CFD16.7 4External support for Slow Control12.6 5Mechanical support (FSU)5 6sub total64.3 b) Experimental operation costs 7Stores8 8Cars12 9Phones/printing/transport costs8 10Gas/cryo liquids2 11Epool7 12Mechanical workshops and materials (CERN plus Institutes )4 13Subsistence/expenses (data taking)16 14GRID + XRT alignments12 15expenses for analysis, clean and replacements for silicone contamination10 16Slow Control(computers/monitors/tapes)6 17Repairs, maintenance on pumps& gauges & RGA5 18Mechanical movement maintenance & running costs2 19Electrical work and cabling workshop2 20Safety (chemical cupboard)4 21Divers(vacuum cleaning/ cleaning/ outreach/ courses/ trips /Patras workshop grant)5 22Payment AB for FSU for power converter +3He PLC maintenance5 23Contract with ABB (1.9k + contingency for call outs)4 sub total112 24Total Bonn

2014 Experimental upgrades(kCHF) a) Common Investments 25Vacuum run Windows, wedges to straighten MFB pipework0 26XRTs in PANTER30 27Webcam System/sunfilming upgrades/alignment monitors0 283He standby maintenance and eventual system removal0 293He system to refill LLNL bottle and shipment back to LLNL0 30Tree clearance for sun filming0 31Instrumentation4 32Cable sheath repairs3 33Storage/ barrack outside SR8 for (e.g. Barbe/INGRID/LLNL-XRT)0 34New lifting jacks for magnet movement4 35sub total41 b) Low Energy Detector and Window development 36Support physicists for studies on radiation pressure detector6 37Support for relic axion activities20 38Low Energy Windows, prototypes and tests5 39sub total31 c) MFB Platform 40Design - new loading calculations, study to strengthen XRT platform.0 41Design - integration on XRT platform3 42New MFB XRT platform or strengthening of the existing one0 43Mechanical work for mounting new instruments/shielding on CAST2 44Electrical work & cabling on new instruments/new detector2 45sub total7 46Total79 47Grand Totals255.3 Detailed 2014 draft budget request

Overall Financial Situation Addendum No 4 signing phase - ~ 70% Institutes have signed  6 Institutes still have not signed 85.7 kCHF in Cash Contributions in 2014 so far At the end of 2014 with no further Contributions to the Common Fund…  Balance will be ~ -34 kCHF We will come back to this in the financial outlook for Phase IV ……….. (kCHF) Balance start of All Cash Contributions in 2013 (see table 10) 85.7 Total Expenditure 95.4 Balance 15 August Outstanding valid Commitments 15 August Pipeline3.3 Estimated still to spend to end of Total Estimated balance end 2014 if no further contributions kCHF

Future Outlook – Vacuum Running and Beyond  Experimental Program - Phase IV  Financial Outlook for Phase IV and Beyond

Experimental Program - Phase IV and Long Term Outlook 2014  Axions (SSMM,SRMM/XRT, InGrid/XRT)  Chameleon (InGrid/XRT) 2015  Early cryo start up requested. Aim for 6-7 months data taking  Axions (SSMM,SRMM/XRT, InGrid/XRT)  Chameleon (InGrid/XRT)  First run Chameleon (Radiation Pressure/XRT) (InGrid) 2016  Will depend on the evolution and performances of : InGrid (mesh signal, optimised X-ray windows) … move to other beam line? Radiation Pressure device Developments and Integration studies for Relic Axion devices (installation on Sunset side) 2017  Full exploitation of Radiation pressure and Relic devices sdd

Long Term Outlook Program of measurements  2017  2020? Need safe and efficient magnet & cryo operation over 3-6 years …  Cryogenics Control and Supervision system relies on >20 y.o ABB PLC system No longer 48hr response from ABB 2 week response on best effort (retirees from ABB)  TE-CRG have strongly advised CAST to undertake a migration to a standardised CERN system TE-CRG have requested in 2013 & 2014 funds for the migration  Accelerator Consolidation Workshop (L Tavian) Not authorised  IEFC, , TE-CRG Consolidations (D Delikaris) Response in October ? Cost of migration 250kCHF  200kCHF control racks  50kCHF PJAS to oversee the project Search for funding  CERN Consolidation funds  CAST Institutes contribution ?  CAST M&O A budget (PJAS) ? Two smaller upgrades under study:  Solar tracking system (not expensive but very delicate)  Roots primary pump shaft seals upgrade 10kCHF (to be done 1Q2015)

CAST detector (LHC P8) CERN Axion Solar TelescopeCryogenic unit (former DELPHI): K with one Leybold pumping unit for 1.9 K operation IEFC, , TE-CRG Consolidations, D. Delikaris

Financial Outlook for Phase IV and beyond First, consider the contribution so far in 2014 – total 85.7kCHF Expect to receive cash or in-kind contributions in 2014 from :  Greek Delegation (decision October?)  DTU Space  Zaragoza CASH CONTRIBUTIONS DateInstitute(CHF)Comments DTU SPACE & Greek Delegation20000First contribution to RBI Bonn MPS MPP total70000 REIMBURSEMENTSFor payments via Common Fund DateInstitute(CHF)Comments Patras9875.2Patras expenses Zaragoza1570.0Service of Alcatel turbo TUD4276.3Servicing XRT gate valves by VAT total

Financial Outlook for Phase IV (cont) Estimated balance end 2014  -34kCHF To restore CAST finances back to our model of 100kCHF buffer at the end of 2014:  Need Additional Contributions of kCHF CAST should be able to an achieved this easily with: Either the Outstanding Contributions from end 2013 ( )  Outstanding Contributions (OC) start of k CHF Or  Total Cash Contributions still outstanding from the year 2014~ 242 kCHF In each case, relying heavily on a sizeable Contribution from the Greek Delegation The present Addendum (No4) will be completed at the end of 2014 Next step is a one-year Addendum to extend Phase IV running in 2015 and complete Axion physics Next 2 months crucial  The clarification and resolution of the problem of signatures and contributions to the Add No 4 is essential  We need help of CERN Management to resolve these issues.  We need to rapidly complete Addendum No 7 (2015)

Summary M&OA Summary of typical values : Budget 340 kCHF Contributions 260 kCHF ( 175 k cash) Spending 300 kCHF Sums promised 360 kCHF Average (kCHF) ( ) Budget Cash + in kind contributions Cash alone So far Spent Sum promised in Addendum Balance at start of year

Conclusions 2014  Lost 4 weeks physics with cryo problems  2 months Axion physics (SSMM)  3 weeks Axion Physics (SRMM / new XRT)  Prospects of 4 weeks with Full Final CAST Phase IV detectors SSMM SRMM/XRT InGrid/XRT  Six Institutes still to sign Add No 4 – Help from CERN to resolve this issue.  Two new Institutes will officially be joining CAST when formalities completed.  December 2014 is the end of Addendum No4  Estimate ~ 34k deficit end 2014 if no more cash contributions  At present 0.47 MCHF Outstanding contributions up to end of kCHF Outstanding Cash contributions from 2014 A sizeable contribution from the Greek Delegation is essential in coming months  New Addendum needed (work to start after October SPSC meeting - very late) 2015  Decision on Cryo Upgrade required at start of 2015 to be ready for start Funding?  Full Physics year ahead (axions and chameleons) – heavy shift/costs load on CAST Collaboration  Exciting tests then commissioning of the Radiation Pressure device in prospect  Exciting R&D on Relic detectors in prospect

THANK YOU

Additional Slides

Greek Delegation Contributions - history At present date: Contributions for 2012 (130kCHF) and 2013 (150kCHF) and 2014 (150kCHF) are outstanding Add No 2Add No 3Add No Promised Payments total

2013 Budget report 2013 is the first year of the Addendum No4 concerning the Phase IV ( )  Vacuum Running Contributions for the Phase IV are detailed in the table below.