SCHOOL SITE COUNCIL FIRST MEETING SEPTEMBER ___,2015

 Call the Meeting to Order  Roll Call of Members  Public Comment  SSC Training  Election of Officers/DAC Representative  Review Budget Transfers  Next Meeting: October SCHOOL SITE COUNCIL AGENDA

 SSC Training  Discuss School’s Achievement Scores/State & Federal Accountability Programs  Discuss Roles and Responsibilities of SSC  Discuss Single School Plan  Discuss Parent Involvement Plan & Parent Compact SCHOOL SITE COUNCIL AGENDA

SCHOOL SITE COUNCIL  Discuss School’s Achievement Scores/State & Federal Accountability Programs  Review School Accountability Report Card from link on District website  Go to “About VUSD” from the VUSD Home Page  Click on: SARC/SSPSA/Safety Plans/LEA Plan/ELMaster PlanSARC/SSPSA/Safety Plans/LEA Plan/ELMaster Plan  Select your school

SCHOOL SITE COUNCIL SSC TRAINING Basic Principle for Legislating School Site Councils The California Legislature believes that the individuals who are most affected by the operation of the school should have a major role in the decisions regarding how a school functions. Legislative Intent Education should be a joint effort of parents, teachers, administrators, and other school staff.

SCHOOL SITE COUNCIL SSC TRAINING SSC Responsibilities The California Education Code requires the school site councils to: – Measure effectiveness of improvement strategies at the school. – Seek input from school advisory committees. – Reaffirm or revise school goals. – Revise improvement strategies and expenditures. – Recommend the approved single plan for student achievement (SPSA) to the governing board. – Monitor implementation of the SPSA.

SCHOOL SITE COUNCIL SSC TRAINING SSC Responsibilities NEW – Provide input on District LCAP. – Provide input on school allocated LCAP fund expenditures.

SCHOOL SITE COUNCIL SSC TRAINING What is our Process for: Measuring student growth in interventions? Gathering input from ELAC, PTA, Booster Clubs? Revising strategies and expenditures?

SCHOOL SITE COUNCIL SSC TRAINING Elementary Composition  Parent or community membership is equal to school staff membership.  Classroom teachers must be in the majority of the staff side.  “Other School Personnel” includes: Other administrative positions, other non-classroom teacher positions, and all site classified personnel.  Smallest council is composed of 10 members.

SCHOOL SITE COUNCIL SSC TRAINING Parents or community members and students equally share ½ of the council. Classroom teachers must be in the majority of the staff side. “Other School Personnel” includes: other administrative positions, other non-classroom teacher positions, and all site classified personnel. Smallest council is composed of 12 members. Secondary Composition

SCHOOL SITE COUNCIL SSC TRAINING Definitions regarding selection/ election of SSC members “The council shall be composed of the principal and representatives of: –Teachers selected by teachers at the school; –Other school personnel selected by other school personnel at the school; –Parents of pupils attending the school selected by such parents; and –In secondary schools, pupils selected by pupils attending the school.” Community members may serve on the SSC if they are selected by parents.

SCHOOL SITE COUNCIL SSC TRAINING Check Bylaws First Schools are encouraged to have procedures for the selection/election of members written into the SSC’s bylaws.

SCHOOL SITE COUNCIL SSC TRAINING The Principal The principal is an active member of the school site council. He/she has no administrative authority over the council. SSC attendance and responsibilities CANNOT be assigned to a vice principal or other designee. The principal must be an active participate of SSC. In addition, the principal may not veto a decision of the council nor make plan or budget changes without SSC approval.

SCHOOL SITE COUNCIL SSC TRAINING The Principal’s Responsibilities Is a voting member of the council; May not veto a council decision; May not change the approved plan; Provides training to SSC members on their roles and responsibilities; Provides leadership to the council on federal and state regulations; Assists the chairperson in establishing agendas for the meetings; Provides or coordinates budget and plan updates to the council; Provides student achievement information to the council; Provides council with planning information (e.g., program requirements); Provides council with budget information (e.g., personnel costs, allowable expenditures); and Assumes responsibility for the implementation of the approved plan. See your site’s School Innovations & Advocacy, Administrator’s Guide to School Site Councils for all SSC rules and requirements to maintain compliance

SCHOOL SITE COUNCIL SSC TRAINING Agenda Requirements Must be posted in a public place 72 hours prior to the meeting. Includes the date, time, location, and each item of business. Provides time on the agenda for public comment.

SCHOOL SITE COUNCIL SSC TRAINING Conducting the Meeting Provide a sign-in sheet for attendees. Provide copies of the agenda and all materials to SSC members and the public. Follow the contents of the posted agenda. Use an agreed upon procedure (e.g., Roberts’ Rules of Order- 10 th Edition) for conducting business. Provide opportunities for all members to discuss items on the agenda. Maintain minutes of the meeting. Forward a copy of the agenda, minutes, handouts, and sign in sheet to State & Federal Projects at the District office. Maintain minutes of the meeting for 3 years.

SCHOOL SITE COUNCIL SSC TRAINING Conducting the Meeting (Greene Act) The council cannot act on any item that was not included on the posted agenda. Exception: If an action is needed and was not known at the time the agenda was posted, the SSC may, by unanimous vote, add the item on the agenda for action. Questions and brief statements for clarification may be made as long as there is no impact on students or staff. If these procedures are violated, upon demand of any person, the council must reconsider the item at its next meeting, after allowing for public comment on the item.

SCHOOL SITE COUNCIL SSC TRAINING Effective School Site Councils... Focus on improving student achievement for all students; Maintain a high degree of collaboration; Provide opportunities for shared leadership; Demonstrate good problem solving skills; Allow for all members and the public to freely express their opinions and points of view; Recognize and respect the individuality and creativity each member brings to the team;

SCHOOL SITE COUNCIL SSC TRAINING Effective School Site Councils... Come prepared with their materials and good ideas; Communicate with the larger school community about their progress; Encourage the use of good listening skills; Seek out information from broader school community; and Utilize a procedural guide (e.g., Roberts’ Rules of Order ) to assure that meetings are properly managed.

ELECTION OF OFFICERS Elections Letter Ballot Summary Committee Formation AgendaMinutes Sign In Sheets Meeting Announcement Flyers DAC Rep Yearly Meeting Dates See Administrators Guide to SSC for guidelines on this procedure. The following grid indicates the documentation to have on file at the district office. Please utilize the Document Submission Check-Off Sheet when submitting. This document in linked on the State & Federal Projects Department website.

District Advisory Committee 2015 – 2016 Meetings October 20, 2015 January 19, 2016 March 15, 2016 May 17, 2016 SELECT A REPRESENTATIVE TO ATTEND DISTRICT ADVISORY MEETINGS (DAC)

District Advisory Committee DAC Representative- SELECT A REPRESENTATIVE TO ATTEND DISTRICT ADVISORY MEETINGS (DAC) Elect Committee Officers (as indicated by SSC bylaws) Please submit yearly schedule of meetings to Paula Kreger in State & Federal Projects

Single School Plan  Explain the purpose of the plan  Discuss how it addresses school needs  Goals of the Plan  All students will be effective learners, have access to essential courses and content, and graduate college and career ready  Reduce chronic and irregular attendance for all students  Reduce incidents that lead to suspension and expulsion  Increase parent/community/business partnerships to support increased student success & Increase opportunities for parent education to support student success  All facilities will be safe, clean, secure, and well- maintained

Single School Plan  Discuss what services are being provided focusing on English Learners, Low Income Students, and Foster Youth  Discuss Student Achievement Scores and their role in the School Plan

Parent Involvement  Review District Involvement Plan  Review School Compact SCHOOL SITE COUNCIL

Parent Involvement Policy and School Parent Compact 1. What is effective about our Parent Involvement? 2. What might we include or change? *Record ideas/suggestions in meeting minutes. SCHOOL SITE COUNCIL

Review Budget Transfers SCHOOL SITE COUNCIL

End of Meeting Future Meetings: October November March May Please submit yearly schedule of meetings to Paula Kreger in State & Federal Projects.