Custom Import Process School Year

 Legislation requires grades K-12 to report fitness scores to the GA DOE.  GA DOE selected FITNESSGRAM as the fitness assessment.  FITNESSGRAM 9 is a web-based application that will capture the fitness scores.  FG 9 is a statewide program and is hosted by The Cooper Institute, creators of FITNESSGRAM.  Teachers/classes/students must be imported into FG 9 before PE teachers can enter students’ fitness scores.

 URL—  The FG 9 program is accessible anywhere you have an Internet connection  Remember this is a public web site. Please keep that in mind when importing your teacher/class/student information.  Also, safeguard your login—user name and password. Do not give out your login to anyone.

 There are web browser requirements for FG 9. Please make sure your school or home computer meets these requirements so that you can import teachers/classes/students into FG 9.  Internet Explorer 7 or above  Firefox 3  Fitnessgram 9 does not support Safari  Remember, you can access FG 9 anywhere there is an Internet connection. We recommend that you have a secure, stable, and fast connection.

 This training document is only for the process of importing teachers/classes/students into the FG 9 app.  The import process should only be done by district IT staff.  The import file used in this process should address all schools within a district.  If the import file is requested from a state vendor, use the file name: ◦ Fitnessgram 9 Extract

 In FG 9 you will import information to create the necessary data relationships of teacher, class, and student. These data relationships must be established before you can use any features in the program, such as creating Fitnessgram test events and entering scores.  You will first need to download your Fitnessgram 9 file from your vendor (Infinite Campus, Power School, etc). Your vendor will provide you with instructions for downloading the file. ◦ File name to request: Fitnessgram 9 Extract

 Login information is defined as a User Name and a Password. You will need both to access FG 9.  To obtain IT login for the import process: ◦ Your user name and password may have already been sent to the GA DOE. If so, you have your user name and password or your PE district supervisor may have this information.  Forgotten your user name and password? Contact: ◦ If you have not submitted this information to the GA DOE, please do so:

At the FG 9 login screen, do the following: 1.Select your state 2.Select your district 3.Select your school 4.Enter your User Name and Password 5.Click the Log In Now button

This is the main screen of FG 9. 1.Your name should be at top left with your school and permission level. Most of you will have ‘District Admin’ as your security level. 2.Click on the Utilities icon at left. The light green area will display messages from the DOE. Utilities

Click on the Custom Import button.

Select the type of import you would like to create. Since your vendor has created an automated extract for you with the fields already in the default order, you will select the import option for Custom Student, Teacher, Class data all together.

Select the Match option of ID number.

This import makes it possible to import 45 fields of student, teacher, and class related data: Note: The order is already set with the vendor extract file; there is no need to have to reorder or remove fields for your file. (The order has already been set in your vendor file. No need to make selections or remove anything here. Skip to next step.)

Click the Browse button to navigate to the filepath where your vendor Fitnessgram 9 extract file is located. Issue of duplicate IDs is covered in the next slide.

 Click the Allow duplicate IDs checkbox if you have students that will be imported into more than one class.  If your student’s are only in one class in your import file you may want to leave this unchecked so the import process will find duplicates and report the errors to you.  IT staff may want to check to see if the possibility of students being in more than one physical education class exists for the import file in order to choose accordingly.

Click the Upload button to begin the import.

 Once you have imported your file, please check the program to see if everything is as expected for teachers/classes/students: ◦ Click on the My Classes icon ◦ Select a teacher ◦ View the classes listed for that teacher ◦ View the student rosters for that class  If teachers/classes/students are not as expected: Please review your import file.  Contact Human Kinetics tech support if import was successful or not successful. Please indicate district name in your

 Volunteers wanted to import during the week of Dec 12. ◦ We are looking for approx 10 districts for next week. ◦ Contact Human Kinetics for more information   Fitnessgram 9 application will tentatively be open week of Dec 19 to all for the custom import process.  We are asking that districts complete their import process by end of January 2012.

 Please use this PPT or the FAQ document to see if your question is answered before contacting Human Kinetics or the GA DOE.  IT staff with questions on the FG 9 import process should contact Human Kinetics technical support: ◦ ◦ , option 3  For questions on the GA Fitnessgram project or login information, please contact Therese McGuire at the GA DOE: ◦