partnership  excellence  growth Expense Report SAP Business Warehouse

partnership  excellence  growth Agenda General Features of Reports in BW Three Reports –Expense Reports –Monthly Planned Expenditure –Monthly Actual Spending Demo Question and Answer

partnership  excellence  growth Where to find the reports Fishnet->For SAP users->Business Process Support Page-> Reports net.worldfishcenter.org/businessprocess/Reports/ net.worldfishcenter.org/businessprocess/Reports/

partnership  excellence  growth General Features Web-based –Ability to access the report from anyway and does not require SAP GUI Export to Excel Bookmark Expense Report: drilldown to transaction details

partnership  excellence  growth Process Flow Transfer Data to BW SAP R/3 Loading (daily) BW GL Transactions, PR, TR, TE Budget Owners

partnership  excellence  growth Expense Report Provides means to monitor the spending level using the nonlinearized budget

partnership  excellence  growth Expense Report What can you see in the Expense Report ? –Commitments –Current Month (Spending, Projected Spending, Variance) –Year-to-date (Spending, Projected Spending, Variance) –Annual (Spending, Projected Spending, Variance) –Cumulative Expenditure and Budget ( for Grant projects)

partnership  excellence  growth Expense Report What can you see in the Expense Report ? Ear-marked Expenses from Purchases and Travel Estimates in SAP

partnership  excellence  growth Expense Report What can you see in the Expense Report ? Current month : Actual Spending, Budget and Variance

partnership  excellence  growth Expense Report What can you see in the Expense Report ? Year-to-Date : Actual Spending, Budget and Variance – based on the Non-Linearized Budget

partnership  excellence  growth Expense Report What can you see in the Expense Report ? Budget for the whole year and Projected available balance at the end of they ear

partnership  excellence  growth Expense Report What can you see in the Expense Report ? For Grant Projects : Cumulative Expenditure, Total Budget and Total Available Budget

partnership  excellence  growth Expense Report Drilldown to Transaction Details Contains: Project Code, WBS Element, Site and Donor Line Item Code

partnership  excellence  growth Expense Report Drilldown to Transaction Details Expense account where a particular transaction posted to

partnership  excellence  growth Expense Report Drilldown to Transaction Details The SAP-assigned document number and line item number; can be used as reference when dealing with Finance when additional clarification is needed.

partnership  excellence  growth Expense Report Drilldown to Transaction Details Line Item Description

partnership  excellence  growth Expense Report Drilldown to Transaction Details Date when the transaction is posted into SAP

partnership  excellence  growth Expense Report Drilldown to Transaction Details Transaction Amount in Original Currency

partnership  excellence  growth Expense Report Drilldown to Transaction Details Transaction Amount in USD

partnership  excellence  growth Expense Report Transaction Details WBS ElementContains: Project Code, WBS Element, Site and Donor Line Item Code GL AccountExpense account where a particular transaction posted to Doc NumberThe SAP-assigned document number and can be used as reference when dealing with Finance when additional clarification is needed. ItemThe SAP-assigned transaction line item. When clarification or further analysis is needed, this line item helps Finance in quickly identifying the transaction within the SAP system Item TextTransaction Description Posting DateDate when the transaction is posted into SAP Site AmountAmount in original currency Total AmountAmount in USD

partnership  excellence  growth Monthly Planned Expenditure Provides information on the spending PROJECTION per month

partnership  excellence  growth Monthly Actual Spending Report Provides information on the ACTUAL spending per month

partnership  excellence  growth Demo

partnership  excellence  growth Thank You