Whitney Triplett, M.A., NCC – Graduation Coach

Session Objectives 1. Learn how to set up a basic spreadsheet that tracks grades, attendance and testing data for all students in a school 2. Discuss how MCHS identifies high-risk students through their Stoplight report 3. Explore best practices for monitoring the progress of high-risk students Participants will:

How Progress Monitoring is Organized at MCHS  5 Counselor/Admin Teams + Grad Coach – located in same general area of the school All 9 th Graders Last Names A-E Last Names F-L Last Names M-R Last Names S-Z Retained Students Counselor + Dean Counselor + AP Counselor + API Graduation Coach

How Progress Monitoring is Organized at MCHS  Grad Coach maintains and updates a progress monitoring tool (“Stoplight Report”) each grading period  Students identified as high-risk by the Stoplight Report are targeted for intervention

How Progress Monitoring is Organized at MCHS  Counselor/Admin teams meet with at least 5 targeted students each week and implement interventions specifically designed for each student, based on their needs  Documentation and outcomes of meetings and interventions are entered into the stoplight report “notes” section on our “P” Drive  Weekly reporting-out in Admin meetings to discuss successes, challenges; maintain constant communication between Admins and Counselors

The IDEAL Progress Monitoring Process 1. TARGET students for intervention 2. TRACK students’ progress while we are intervening 3. MEASURE and EVALUATE the results of our intervention 4. SHARE the results with key stakeholders

How progress monitoring has made a difference in our school…  Target students that need the most support  Easily access and track student data from one file  Maintain a laser-like focus on student achievement  Accountability - lets us know when we’re doing a good job and when we need to improve  Puts us in a better position to advocate for our students and more effective policies/interventions

Best Practices: What Produces Results?  Priority #1 = putting ourselves in the role of Student Advocate first and foremost; our other roles are secondary  Effective, regular collaboration with key stakeholders  Regular check-ins and share-outs (accountability)  Implementing interventions that are designed specifically for each student (one size doesn’t fit all)  Advocating for better policies when necessary

MCHS’s Stoplight Report: How We Create the Report  Excel spreadsheet containing data on every student in our school Excel spreadsheet  Updated each quarter by Grad Coach DemographicsAlertsAchievement/Related Data Name, ID DOB, Age Grade 9 th Grade Entry Yr Race, Ethnicity, 1 st Lang Whether Retained Whether Over Age IEP/504/LEP Case Manager Grades (# A’s, B’s, C’s, D’s, F’s) Semester GPA Attendance (# Ex, #Unex, Rate) Behavior (# Sus, Days Sus) EOC’s 8 th Grade EOG’s (freshmen only)

MCHS’s Stoplight Report: How We Create the Report  Data can be pulled from a variety of locations to best fit your needs (NCWISE, Principal Portal, Reporting Hub)  Copy/paste data into empty spreadsheet or use Vlookup function to pull data into spreadsheet DemographicsGradesAttendance/SuspTesting Export Ad Hoc File: Name, ID #, DOB, Grade, Gender, Race, Ethnicity, First Language, Alert Window Export Ad Hoc File: ID # Course Name Report Cycle Name Mark Principal Portal “Student Attendance” Export as.csv file Principal Portal “Graduation Exit Standards Summary for Principal” “Prior EOG Results by Student” Calculate age, whether retained, whether over age Calculate Sem GPACalculate Att. Rate

MCHS’s Stoplight Report: How Students are Targeted Red Group Students are targeted for the most intensive interventions

MS Excel Assistance  Deborah McRae CMS Contractor through Premiere Alliance Group – provides one-on-one assistance! Fill out a PD Request thru Datawise portal  Datawise portal – Training – Excel Modules download how-to’s, training videos and examples  Learning to use the Vlookup function is a huge time saver!

Tools and Interventions  Weekly counseling/coaching  Reviewing progress monitoring points with students  Use of weekly progress reports (even with seniors)weekly progress reports  Use of contracts (contract 1, contract 2)contract 1contract 2  Parental involvement (parent nights, constant communication, accountability)  Advocacy on student’s behalf to teachers and staff  Many different opportunities for academic support  Razor-sharp focus on transcripts

Identifying Gaps in Achievement using the Stoplight Report  Sort the data by subpopulation to compare achievement-related data by group (i.e. gender, race, disability, etc.) “Analyzing disaggregated data uncovers equity and access issues. Once the problem areas are brought to light, it is important to thoughtfully consider those factors that are creating barriers in those areas. School counselors then strategically design programs or activities to help lessen the barriers and begin to close the gap.” -American School Counselor Association (2005). The ASCA National Model: A Framework for School Counseling Programs, Second Edition. Alexandria, VA: Author.

Examples…

Whitney Triplett, M.A., NCC Graduation Coach (980)