UNSD Workshop Tanzania June 2008 JOHN GOMERSALL ANDY TYE

DRS EXPERIENCE IN AFRICAN CENSUS DATA CAPTURE DRS

DRS in Census DRS HAS PROVIDED SCANNERS, QUESTIONNAIRES, SOFTWARE & TRAINING FOR, & WORKED WITH: DRS HAS PROVIDED SCANNERS, QUESTIONNAIRES, SOFTWARE & TRAINING FOR, & WORKED WITH:  Zambia Census 2000 (OMR)  Tanzania Census 2002 (OMR)  ETHIOPIA 2007 (OMR + K/C)  ZIMBABWE 2007/8 (OMR) (ICDC)  SUDAN 2008 (OMR + K/C)  MALAWI 2008 (OMR + K/C)

Zambia

Tanzania

Ethiopia 2007

SUDAN 2008

The Questionnaires

MALAWI 2008 ENUMERATION NOW !

Zimbabwe ICDS /8 Pilot on hold

Ethiopia Kenya Uganda Tanzania Zanzibar Malawi Mozambique Zambia Zimbabwe Botswana South Africa Lesotho Swaziland Namibia Cameroon Nigeria Ghana Ivory Coast Liberia Sierra Leone Mali Gambia Sudan

Data capture Enumeration Questionnaire Design Including: Census Preparations CSPro Census Results

………. ………. is that painful interval between enumeration and evaluation of the data Data capture

Data capture ? Not so good news …… No panacea ! a) Internal b) Outsource a) Keying b) Scanning – of some sort + Keying Good news …… there are techniques which can assist, & choices – are relatively few.

Considerations Timeframe for producing results Timeframe for producing results Type of Questions / Enumerator or Self Completion Type of Questions / Enumerator or Self Completion Questionnaire Design / Implications for Enumerators Questionnaire Design / Implications for Enumerators Accuracy ?? – of completion / of data capture Accuracy ?? – of completion / of data capture ANTICIPATED CONDITION OF QUESTIONNAIRES ANTICIPATED CONDITION OF QUESTIONNAIRES SKILLS AVAILABLE SKILLS AVAILABLE Choice 1. a) Keying – still has a place b) Scanning – of some sort + Keying

Scanning. When the Enumeration is over, what happens next? Images & Data Validation Export to CSPro for data cleaning & analysis Key completion

OMR + Keying “Intelligent” Scanning (Image + Data) Confirm /complete Key from Image Export data Validation of Data

OMR / Key Correction Advantages OMR Quickest, simplest data capture method for well completed forms Enumerator only needs to mark HB Pencil + Eraser Appropriate level of technology for current IT resources Cost competitive solution – known / one time

OMR Without question, OMR is the fastest & easiest way to capture data IF the Questionnaire is filled out correctly =========================================== It is easier to train 30,000 enumerators to mark than it is to train them to correctly write, & accurately position characters 5

Data Accuracy – at scanning OMR – the scanner will recognise this 99.99% of the time IT Resources – current / available skills Database Programming & Management VB.net / Csharp etc program development

Is there a capable & willing partner available? Is there a capable & willing partner available? Is this really a potential opportunity for CSO data capture resource building? At what stage of IT resource development are CSO? Is this really a potential opportunity for CSO data capture resource building? At what stage of IT resource development are CSO? A third way? Outsource scanning / CSO Key Correction !! Choice 2. a) Internal b) Outsource

Established 1969 Milton Keynes, UK Approx. 200 employees Manufacturer and supplier, world-wide, of automated data capture technology and solutions. Specialists in swift, accurate and secure data entry for mission critical projects Examinations Voter Registration Census Elections Scanners, specialised forms, software

DRS Scanning Systems DRS PS900 Potential Scanning Speed: Up to 8,000 double sided forms per hour Full Image + OMR Data Anticipated throughput: 3,000 forms per hour

DRS PS900 OMR / Image technology permits: Real time OMR Electronic Archiving of image Key Correction from image ICR/OCR – “post process” OMR + Key Correction from Image ICR + Key Correction from Image

DRS Prints more than 200 million specialist forms a year

DRS Software Division

DRS provides: Experience from past census projects Experience from past census projects Guidance in all aspects of the data capture Guidance in all aspects of the data capture (IT infrastructure, Work flow, Project Mgmt.) Design & Print Questionnaires Design & Print Questionnaires Scanners Scanners Customised data capture and key correction software (OMR / ICR or a combination) Customised data capture and key correction software (OMR / ICR or a combination) Training & Support Training & Support

Comprehensive Documentation

Ethiopia Kenya Uganda Tanzania Zanzibar Malawi Mozambique Zambia Zimbabwe Botswana South Africa Lesotho Swaziland Namibia Cameroon Nigeria Ghana Ivory Coast Liberia Sierra Leone Mali Gambia Sudan

EritreaGambiaxLesothoxMauritius Ethiopiax GhanaxBotswanaxSeychelles Sudan LiberiaxNamibiax NigeriaxSouth Africax Sierra LeonexSwazilandx Kenyax TanzaniaxZambiax UgandaxZimbabwex RwandaxMalawix Here we are:

EritreaGambiaLesothoMauritius EthiopiaGhanaBotswanaSeychelles Sudan LiberiaNamibia NigeriaSouth Africa Sierra LeoneSwaziland Kenya TanzaniaZambia UgandaZimbabwe RwandaMalawi This is not new & you are not alone !

How much has it cost? Questionnaires £ 1 million Support Shipping

Enumerators Supervisors CSO IT Questionnaire Design Training

Thank you