Hazard Mitigation Grant Program DR-4227 HMGP Applicant Briefing October 2015

Melinda Gibson State Hazard Mitigation Officer Wyoming Office of Homeland Security DR-4227 HMGP Applicant Briefing October 2015

Background DR-4227 HMGP Applicant Briefing October 2015 Thunderstorms May 15-June 6, 2015 Saturate Ground 6 June 2015 slow-moving thunderstorms produced flash flooding Niobrara, Albany, Platte, & Johnson County impacted Governor requests Federal assistance 7 July 2015 President signs Disaster Declaration Three FEMA programs become available Individual Assistance Public Assistance Hazard Mitigation Grant Program (HMGP)

DR-4227 HMGP Applicant Briefing October 2015 HMGP Laws and References  CFR 44 Emergency Management Assistance (Stafford Act)  Hazard Mitigation Assistance Unified Guidance  State Multi-Hazard Mitigation Plan (Approved June 22, 2011, Currently being updated)  State HMGP Administrative Plan (Updated with each new disaster)

Any action taken to permanently reduce or eliminate the long-term risk to human life and property from hazards. What is hazard mitigation? DR-4227 HMGP Applicant Briefing October 2015

Importance of hazard mitigation Less property damage Lives saved Losses reduced Societal disruption minimized Legal liability reduced Critical facilities functioning Creates more resilient community DR-4227 HMGP Applicant Briefing October 2015

Mitigation is an investment Prevent injury and loss of life Prevent damage to community assets (existing and future) Reduce costs of disaster response/recovery Advance other community objectives

Disaster resilience “Instead of repeated damage and continual demands for federal disaster assistance, resilient communities proactively protect themselves against hazards, build self-sufficiency, and become more sustainable” (Godschalk et al., 2009).

Change the threat Change the impact Change the victim 3 ways to mitigate or effect changes October 2015 DR-4227 HMGP Applicant Briefing

Change the threat 3 ways to mitigate or effect changes October 2015 DR-4227 HMGP Applicant Briefing

Changing the threat Clear the channel Retention basins Bank stabilization Earthquake retrofit Winter storm projects Clear wildland fire fuels Bury power lines DR-4227 HMGP Applicant Briefing October 2015

Change the threat Change the impact 3 ways to mitigate or effect changes October 2015 DR-4227 HMGP Applicant Briefing

Changing the impact Insurance Evacuation planning Mitigation planning (wildfire, flood, earthquake, flood) Warning and forecasting systems Hazard analysis DR-4227 HMGP Applicant Briefing October 2015

Change the threat Change the impact Change the victim 3 ways to mitigate or effect changes October 2015 DR-4227 HMGP Applicant Briefing

Changing the victim Restrict development within a floodplain Acquire and relocate structures Disaster resistant construction (wind and earthquake) Public information & training DR-4227 HMGP Applicant Briefing October 2015

DR-4227 HMGP Applicant Briefing October 2015 Following a Disaster… Two Sources Of Mitigation Funding

DR-4227 HMGP Applicant Briefing October 2015 Following a Disaster… Public Assistance  Damaged by the event site specific  Located within defined declaration area  Cannot be used on private property  Project cannot be eligible under any other federal program

DR-4227 HMGP Applicant Briefing October 2015 Following a Disaster… HMGP  Damage likely from any natural event, not just the declared disaster event  Funds can be used Statewide  Can be on private property  Project cannot be eligible under any other federal program

DR-4227 HMGP Applicant Briefing October 2015 HMGP Funding – How Much? 15% of Disaster Repair Costs Disaster Repair Costs (30-day Estimate): $5,775,000 HMGP Funding Calculation: $5,775,000 x 15% = $866,000 (estimated)

DR-4227 HMGP Applicant Briefing October 2015 HMGP Funding – When Will We Know How Much For Sure? 1 year from date of disaster declaration: July 7, 2016

DR-4227 HMGP Applicant Briefing October 2015 HMGP Funding Types Regular Program Funds Funding available for traditional brick and mortar construction projects Examples include acquisition or relocation, drainage projects, structural earthquake, wildland fire, safe rooms, utility mitigation

DR-4227 HMGP Applicant Briefing October 2015 HMGP Funding Types Five Percent Initiative Up to 5% of total HMGP Funds may be set aside to pay for: Projects that are difficult to determine cost effectiveness using traditional benefit cost analysis methods Must comply with Federal, State and local laws and regulations Project State wants to do ~ $ 43,000

DR-4227 HMGP Applicant Briefing October 2015 HMGP Funding Types Seven Percent Planning Funds Up to 7% of HMGP Funds may be used for Develop or update state mitigation plans Develop or update local mitigation plans ~ $60,500

DR-4227 HMGP Applicant Briefing October 2015 Eligible Applicants State Agencies Local Governments Indian Tribes & Alaska Native Villages Private Non-Profit Agency (PNP) Must be located in a community in good standing with the National Flood Insurance Program; Must be signatory to an approved Local Multi-Hazard Mitigation Plan

DR-4227 HMGP Applicant Briefing October 2015 Do you have a current, approved Mitigation Plan? Are you participating in the National Flood Insurance Program (NFIP)?

DR-4227 HMGP Applicant Briefing October 2015

DR-4227 HMGP Applicant Briefing October 2015 Eligible Project Complies with the State Hazard Mitigation Strategies Doesn’t duplicate other funding sources Beneficial impact on the area Independent solution to a problem Can be packaged with other programs Cost effective Environmentally sound

DR-4227 HMGP Applicant Briefing October 2015 Eligible Project Must not have an adverse impact on the environment and historical properties Permitting agencies (stakeholders) –USACE –U. S. Fish & Wildlife –State Fish & Wildlife –SHPO –Conservation District

DR-4227 HMGP Applicant Briefing October 2015 Eligible Project Natural Streambed and Land Preservation Act (310) Stream Protection Act (SPA 124) Floodplain Permit Section 404 National Historic Preservation Act Endangered Species

DR-4227 HMGP Applicant Briefing October 2015 Minimum Project Criteria HMGP Application Applicant Name Local contact Project Project Description (scope of work) Cost estimate (must include source of non- federal match) Cost-effectiveness Analysis Work schedule Alternatives considered Justification for selection Environmental information

DR-4227 HMGP Applicant Briefing October 2015 FEMA will provide up to 75% of the total hazard mitigation project cost A 25% non-federal match must be identified and referenced in the project application FEMA:

DR-4227 HMGP Applicant Briefing October 2015 FEMA: Determines project eligibility Conduct environmental review Grant oversight Tracking/analysis - problem indicators Approve extensions Closeout projects at federal level

DR-4227 HMGP Applicant Briefing October 2015 State: Develop mitigation strategy with FEMA Set priorities for use of funds Identify potential applicants Assist with environmental and floodplain management reviews Monitor sub-grant environmental conditions Rank and recommend projects to FEMA for approval

DR-4227 HMGP Applicant Briefing October 2015 State (cont): Monitor approved projects Ensure compliance with audit and administrative requirements Submit quarterly reports to FEMA Review cost overruns (NO!) Review and approve extension requests

DR-4227 HMGP Applicant Briefing October 2015 Applicant: Develop eligible application Construct best project in accordance with eligibility criteria Schedule and carry out approved projects Monitor & comply with environmental conditions of sub-grant

DR-4227 HMGP Applicant Briefing October 2015 Applicant: Provide 25% non-federal match (In kind & soft also) Manage project and funds received Report to state at least quarterly Audit projects in accordance with 44 CFR Part 14

DR-4227 HMGP Applicant Briefing October 2015 HMGP Application Process 1. State Notifies Potential Applicants 1. State Notifies Potential Applicants 2. Applicant Submits Notice of Interest to State 2. Applicant Submits Notice of Interest to State 3. State Reviews NOI, Issues Project Application 4. Applicant Completes Application/Sends to state

DR-4227 HMGP Applicant Briefing October 2015 HMGP Application Process 5. State Reviews Application 6. State Submits Project to FEMA 6. State Submits Project to FEMA 7. FEMA Reviews Application/ Eligibility 7. FEMA Reviews Application/ Eligibility 8. If approved, State Begins Grant Management 8. If approved, State Begins Grant Management

DR-4227 HMGP Applicant Briefing October 2015 DR-4227 HMGP Timeline Declaration date 07 July 2015 NOI due to State 30 Nov 2015 or earlier Applications due to State 31 Apr 2016 or earlier Applications due to FEMA 07 July Period of Performance (POP) begins with the opening of the application period and ends 36 months from the close of the application period.

DR-4227 HMGP Applicant Briefing October 2015 HMGP Program IS Exciting and innovative program Program that requires proficiency in: –Engineering (scope of work) –Benefit cost analysis –Environmental considerations Program can provide considerable project $$$ 75/25 percent match A lot of work

DR-4227 HMGP Applicant Briefing October 2015 HMGP Program IS NOT Intended for response projects Intended for projects with existing funding Without some Bureaucracy A short term grant program (project maintenance!) A program that can not survive without dedicated people at local, state and federal government level

DR-4227 HMGP Applicant Briefing October 2015 Other Mitigation Grants Pre-Disaster Mitigation (PDM) National competition, funded by Congress (varies) Flood Mitigation Assistance (FMA) Must incorporate NFIP-Insured structure

DR-4227 HMGP Applicant Briefing October 2015

Melinda Gibson State Hazard Mitigation Officer (cell)

Wyoming Office of Homeland Security Bishop Boulevard Cheyenne, WY 82001