Project Management– MilliKab Aïda Amrabt, Carole Decorps, Mark Kepeneghian, Lorianne Rollet

INTRODUCTION  Purpose of the project :  Work together in order to realize a feasibility study  Implementation of a service Taxi on the campus of Millikin University  Millikab  Feasibility study : analysis of the ability to complete a project successfully, taking into account legal, economic, technological, scheduling and other factors.

INTRODUCTION  A feasibility study allows project managers to investigate the possible negative and positive outcomes of a project before investing too much time and money.  We made detailed researches to understand the market  To see if Millikab could survive in this economic environment  How Millikab would be able to complete its objectives  Which structures of firm ?  What resources will be used ?

STEPS  Step 1: Defining the Project Scope  Step 2: Priority Matrix  Step 3: Work Breakdown Structure  Step 4: Organizational Breakdown Structure  Step 5: RAM, Resources, Allocation, Matrix

PLAN 1.Project Definition 2.Priority Matrix 3.Work Breakdown Structure 4.Organizational Breakdown Structure 5.Resources and allocation Matrix 6.Resource Sheet 7.Resource Usage Sheet 8.Reports

1. Project Definition  Some students in Millikin may encounter problems to move out the campus.  Decatur : service transportations not really safe and well developed  Service lacking and which don’t meet the current needs  Implementing a safe, convenient and inexpensive taxi service called “Millikab“ that would be available during the regular school term and that will be supposed to start on August

1. Project Definition  Our consulting team will make the feasibility study to know whether or not MilliKab Company can be profitable and feasible.  Milestones:  Plan and coordinate our actions  Feasibility study, achieve it and give the report

1. Project Definition Milestones  Planning time : we first have to plan and coordinate our actions. This means that we have to plan meeting so that we can set deadline in order to be on time and to schedule our actions. Moreover, we will have a meeting each week with Dennis Schwieger in order to get advices.  Acquisition of loan : Before beginning the feasibility study we need more money because we do not have enough resources to accomplish the survey. Therefore, we will meet several banks to obtain information about eventual loan rate. Then, we will decide the bank that will give us the smallest loan rate so that we will not have big debt to pay off.

1. Project Definition  Beginning of the feasibility study : this is the most important deliverable because it will tell our client if it is possible or not to implement a taxi service on Millikin campus. So we have to start as soon as possible.  Project’s presentation to our client: this is the last step of our project. We will have finished the report. So we will meet our client so that they can have all the answers concerning their taxi service and we will give them a report, which sum up the detailed information.

1. Project Definition  The feasibility study will start on the 12 th of March 2012  As we are a team of 4 members who will work full time for 2 months, we will be each paid $20/hour. The cost of our feasibility study will be around $13,120.  Deliverables  Feasibility study  Budget Plan  Information Plan  Planning Process  Study concerning the equipment

2. Priority Matrix COST : Most important constrain and criterion to take into account The lower the costs are, the more profitable the company will be Need to optimize costs to maximize the level of customer satisfaction Our first objective is delivering a reasonable price

2. Priority Matrix  TIME  Secondary essential criteria because the feasibility study must be finished in Jude so the service will be available in August  We can adjust and enhance the end of the feasibility study in case of issues or if the project is finished earlier  PERFORMANCE  Main objective: determine if Millikab service is feasible or not  The performance will depend on how we analyze the potential of the idea

3. Work Breakdown Structure MilliKab 1.0 Scheduling and Supervision 1.1 Planning Budget Coordination Feasibility study 1.2 Market analysis Competition Organizational structure Financial plan Profitability analysis Equipment study 1.2.6

3. Work Breakdown Structure In project management, a work package is a subset of a project that can be assigned to a specific party for execution. We can notice in our project several work packages. The work we have to do to implement our service is divided in two major parts:  Scheduling and supervision (1.1)  Feasibility study (1.2)

3. Work Breakdown Structure  First, we need to schedule and supervise all the activities  We will plan the event  We will elaborate our budget  We will elaborate the coordination  Then comes the Feasibility Study  Analyze of the Market  The competition  Elaboration of Financial plan, profitability analysis  Equipment study

3. Work Breakdown Structure  Example of WBS : Planning  Description : When you are a consulting company, planning is one of the most important part of your company. Indeed, you have to give your report in time. Lorianne will also be in charge of managing the different members of the team by scheduling meetings and organize timetables.  Activities:  Distribute the different tasks  Scheduling meetings  Planning due dates  Coordination of all the services

4. Organizational Breakdown Structure MilliKab Company Mark Kepeneghian BudgetFinancial Plan Profitability Analysis Carole Decorps Profitability Analysis CoordinationMarket AnalysisAïda AmrabtMarket Analysis Organizational Structure PlanningLorianne RolletPlanningCompetition Equipment study

4. Organizational Breakdown Structure  Mark Kepeneghian will be in charge of the Finance part of the project.  Carole Decorps will be in charge of the supervision, and coordination.  Aïda Amrabt will work especially on the Business Plan.  Lorianne Rollet will work on the equipment

5. Resource Allocation Matrix  Feasibility Study  Scheduling and Supervision

6. Resource Sheet Resource Name Type Material Label InitialsGroupMax. UnitsStd. RateOvt. RateCost/UseAccrue At Base Calendar Aida Amrabt WorkA100%20.00 €/hr0.00 €/hr0.00 €ProratedStandard Mark Kepeneghi an WorkM100%20.00 €/hr0.00 €/hr0.00 €ProratedStandard Lorianne Rollet WorkL100%20.00 €/hr0.00 €/hr0.00 €ProratedStandard Carole Decorps WorkC100%20.00 €/hr0.00 €/hr0.00 €ProratedStandard

7. Resource Usage Sheet Aida Amrabt112 hrs Distribute the different tasks16 hrs Scheduling meeting8 hrs Planning due dates8 hrs Coordination of all the services8 hrs Define relative strengths and weakness8 hrs Define legal advantages and disadvantages8 hrs Define advantage and drawbacks of departmentalization options8 hrs Reporting relationships8 hrs Reporting and authority relationships8 hrs Define optimum ratios of supervisors8 hrs Define suitable level of autonomy8 hrs Structures that will produce greatest worker satisfaction8 hrs Structure that still produce optimum operational efficiency8 hrs

7. Resource Usage Sheet Mark Kepeneghian200 hrs Consider the cost8 hrs value the financial costs8 hrs study the feasibility16 hrs estimate earnings8 hrs choose how to finance the project16 hrs See if we need a loan8 hrs Analysis of the costs40 hrs Choice of the investors24 hrs Creation of a budget16 hrs Analysis of all the studies40 hrs Determination of the profitability of the project16 hrs

7. Resource Usage Sheet Lorianne Rollet88 hrs Distribute the different tasks16 hrs Scheduling meeting8 hrs Planning due dates8 hrs Coordination of all the services8 hrs Study of competitions16 hrs Getting market data's8 hrs Research industry> Selection of cars8 hrs Information concerning licenses8 hrs Information concerning Insurances8 hrs

7. Resource Usage Sheet Carole Decorps176 hrs Creation of communication tool16 hrs Distribution of weeks schedules16 hrs Coordination between the different members16 hrs Scheduling of meeting with banks8 hrs Study of local market24 hrs Study of the target market24 hrs Surveys from population8 hrs Survey from Millikin Students8 hrs Analysis of all the studies40 hrs Determination of the profitability of the project16 hrs

8. Reports  Before resource leveling and Base lining  The critical path of the project 4,5,6,7,9,10,11,12,13,14,16,17,18,19,22,23,24,25,27,28,30,31,32,33,34,35,36,37,38,40,41,42,44,45,47,48, 49.  Sensitivity of the network  Sensitivity of the network = minimum slack/ highest slack = 40/216 = 0.18  There is just one critical path and several tasks with slack (28 tasks out of 37 tasks have slack) then the project schedule is quite sensitive.

8. Reports - After Base lining  The project estimated cost is $11,  The activity which is estimated to cost the most is the analysis of all the studies with $  The resource that has the greatest cost is Mark KEPENEGHIAN.  Our project duration is only one month so we don’t have an high and an low month.

8. Reports – After Base lining  Cost Performance Index  CPI = EV/AC= 6,298.97/6,397.90=  For every dollar that we spent we received $ of work  Scheduling Performance Index  SPI= EV/PV = 6,298.97/ 11, =  Project percent complete index  PCIC = AC/EAC = /12, = 0,52967  We have spent 52,967% of our budget.  PCIB = EV/ BAC= /12, = 0,5167  The project is complete at 51,67%

8. Reports – After Base lining  Revised Estimated Cost to Complete  EAC: $12,  The new new estimated total actual costs is $12,  Cost Variance at Completion  VAC = Dollars.  New Estimated Date to complete  The new estimated date to complete is April 5th 2012

CONCLUSION  This project is about an opportunity noticed :  Safe and cheap service of taxi in Millikin University : Service lacking  Idea of a solution : implement this service by August  Our team charged of the Feasibility Study  This project taught us how to follow a project from the beginning to the end, how to use Microsoft Project and how to be the more efficient possible