IEEE Legal Status Project Cecelia Jankowski, Managing Director, MGA Cheryl Sinauskas, Director, MGA Geographic Activities Region 9 Meeting April 2011

Project Overview IEEE is working on an initiative to review its legal status worldwide in 93 countries The purpose is to ensure that IEEE complies with all applicable laws and regulations in every country where it conducts its activities IEEE has identified three major objectives: –Maintain corporate control over the local country entity –Perform a full range of activities supported by Organizational Units including MGA, EAB, Standards, TAB –Limit IEEE tax liability Only new registrations are being established by IEEE –Impacts existing local registrations 2

Project Overview, Cont’d An outcome of the project is typically the creation of a legal entity in a country. However, there are countries where no action is required. IEEE International Corporate Regulatory Compliance (IRC) and Member and Geographic Activities (MGA) are working in close collaboration on this project MGA is working closely with Sections and Regions Estimated schedule for project completion: –Complete Legal Reviews by 4 th quarter 2011 –Implementation will go through end of /12/20153

Legal Status Project Desired Objective 12/12/20154 IEEE BoD Technical Activities Educational Activities Standards Member and Geographic Activities Country Entity Country Government IEEE

Review Status - Summary by Region Region TOTAL Countries PHASE 1 Regulatory Assessment PHASE 3 TOTAL PHASE 2 – Communication and Engagement -Ongoing Legal Review Started Legal Review complete No Registration Required Final Entity Approval Registration Filing Started Remaining Countries to Review Total /12/20155

Actions that May Trigger Registration (Vary by Country) Issuing invoices to vendors for rendering of services related to IEEE activities Opening a local bank account Collection of membership dues Financial sponsorship of a conference Offering an educational accreditation program Hiring employee(s) Purchasing or leasing property Publication of papers and magazines 12/12/20156

Legal Status Project – Geo Unit Impact 12/12/20157 FUNCTION OF REGISTRATION CURRENT REGISTRATIONAFTER NEW REGISTRATION Decision MakingAssembly of IEEE Members in country Decision making authority for managing section operations through appointment IEEE Board Delegates authority in country Protection of AssetsAssets transfer to a local non- profit in country Assets are protected within IEEE ReportingSection responsible for reporting to local government IEEE compiles input from the Section and in-country input from other OU’s and submits report(s) as required Specifics to be worked out: personal liability, insurability, tax status

Legal Status Project Section Functions Remain Unaffected Section activities continue Funding from IEEE for local activities continues Section Officers continue in their roles and are annually elected to office Annual MGA reporting All section run meetings, conferences, tutorials, seminars continue to be held 12/12/20158

MGA Support & Communications Minimize impact on members/volunteers and customers during registration process Individual country registration timelines developed Provide status reporting by Region Work closely with Sections: Ongoing teleconferences with Section officers to review process in country – country-specific timeline, progress, and address questions Frequently Asked Questions Presentation materials for discussion with local members Ensure transparency to IEEE Section Identify existing Section processes that could streamline the ongoing reporting and administrative functions Create CLE module Section Congress breakout session 12/12/20159

GRACIAS! 12/12/201510