Federal Programs Network Community Schools Sponsors Fall 2015

Topics Overview of Title I Maintenance of Effort (MOE) Required School Board Policies

Title I

Purpose of Title I Improve academic achievement Hold schools accountable Target funds in the schools Funds to make a difference

Use of Title I Funds Targeted Assistance Supplemental instructional services for students Failing At-risk of failing Achieve academic proficiency

Targeted Assistance means that services are provided to a select group of children Is not eligible yet or has chosen not to operate as a Title I Schoolwide program Title I Targeted Assistance Section 1115 Title I Part A

Title I Targeted Assistance Students are identified for services on the basis of multiple, educationally related criteria Rank order

Title I Targeted Assistance Eligible Students Section 1115(B) Migrant children, Immigrant or LEP who received services under other federal grants Children who participated in Title I-funded preschool programs, Head Start, Even Start or Early Reading Neglected or delinquent Children Homeless children

Benefits of TA School 25 Title I funds exclusively serve children with the greatest academic need. The academic progress of the individual student served is readily monitored and evaluated. Title I funds are clearly budgeted, expended and accounted for.

May a district use Part A Funds to Identify At-risk Students? No. It’s the district’s responsibility.

What’s a Title I Schoolwide Program?

Comprehensive Plan Poverty level of at least 40%. School must spend at least one year developing a comprehensive plan.

Comprehensive Needs Assessment Identify gaps between current school status and vision of where it wants to be. 1

Comprehensive Plan 2 Reform Strategies Highly Qualified Teachers (Must be 100%HQT) High Quality Professional Development

Comprehensive Plan Attract Highly Qualified Teachers Increase Parental Involvement Preschool Transition

Teachers & Use of Assessment Data Effective and Timely Additional Assistance Coordination of Programs Comprehensive Plan

Schoolwide Plan Development

The comprehensive plan SHALL be – Developed during a one-year period* Developed with the involvement of - Parents, teachers, principals, administrators, Pupil Services Personnel, Technical Assistance Providers, School Staff and even Students (if secondary school)

School must annually evaluate the outcomes Is the plan appropriate as written? School must revise its plan as necessary Annual Evaluation 3

Resources Designing Schoolwide Pro. Non- Reg. Guidance Title I Fiscal Issues Schoolwide Pool User Guide Auditor of State Bulletin

Parent Involvement Requirements Parent Involvement Building Plan School-Parent Compact Assessing Parental Involvement

Parent Notices Parent Right-to-Know Annual meeting to Inform parents of school’s participation in the Title I program Notice to parents if their child was taught by non-HQ teacher

Maintenance of Effort

Maintenance of Effort (MOE) Two types of MOE: ESEA & IDEA

What is IDEA Maintenance of Effort?

MOE Exceptions Voluntary departure Decrease in enrollment of SWD Termination of an obligation/long-term Errors in reporting expenditures/ADM

Finding the variance for MOE Step 1 = Calculate GFE variance Step 2 = Review detailed expenditures Step 3 = Determine the variance in ADM Step 4 = High cost student changes Step 5 = Examine payroll for staff changes Step 6 = Look for data errors.

Failure to Meet MOE Repayment of Variance to Federal Govt. Must be State and Local Funds Failure in one year does not reduce MOE

Maintenance of Fiscal Support Budgeted Amount Excess Cost The MFS is located in CCIP IDEA Budget Details/Redirection Page.

IDEA Supplement Not Supplant

ESEA MOE Examines the amount the district expends on providing an education to students compared to previous year. District is required to spend at least 90% of what it spent last year, either by Per Pupil Expenditure (PPE) or by General Fund Expenditure (GFE). Did the district maintain financial support for students from one year to the next?

Two Ways to Pass ESEA MOE General Fund Expenditure (GFE): Expend at least 90% of last year from State and Local funds. Per Pupil Expenditure (PPE): Expend at least 90% of last year based on per pupil amounts from State and Local funds. Only takes one Pass to meet MOE Takes two Fails to fail MOE

ESEA MOE Pass

MOE Fail

Failure to Meet the Requirement The Ohio Department of Education must reduce the amount of funds under the covered programs in any fiscal year in the exact proportion* by which the district fails to maintain effort by falling below 90 percent of either the combined fiscal effort per student or aggregate expenditures. *The department uses the measure most favorable to the district.

Waiver to Maintenance of Effort WAIVER – U.S. Department of Education Secretary may waive the requirement if it is determined a waiver is equitable due to:  Exceptional or uncontrollable circumstances  Precipitous decline in financial resources

How can I prevent my district from failing the ESEA Maintenance of Effort requirement? Monitor current year expenditures (aggregate and per pupil) against 90% of the previous year expenditures (aggregate or per pupil).

Federal Program required Board Policies

Required Board Policy  Annually reviewed Parent Involvement policy  Fiscal Procurement policy  McKinney Vento Homeless Assistance Act-Title VII-B Homeless policy Dispute resolution procedures

Federal Programs required Board Policies

Required Board Policy  Annually reviewed Parent Involvement policy  Fiscal Procurement policy  McKinney Vento Homeless Assistance Act-Title VII-B Homeless policy Dispute resolution procedures

Compliance Documentation for Desk and Onsite Monitoring

Title I-A Improving Basic Programs Documentation Required for Upload Annual notification to parents regarding Qualifications of teachers Notification to parents regarding teacher NOT HQ Evidence of Schoolwide planning for Schoolwide new Eligibility criteria – multi-criteria form for TA model

Fiscal Records to support 20% set aside budget separated for each building Supporting documentation for 20% set aside activities Evidence of parent involvement activities Evidence of parent participation in planning Copy of district parental involvement policy Evidence of annual review date on policy Title I-A Improving Basic Programs Documentation Required for Upload

Fiscal records to support Parental Involvement set aside budget broken down by building Evidence of involvement of parents regarding how funds are allocated for parental involvement activities Sample school parent involvement plan with date of most recent review Title I-A Improving Basic Programs Documentation Required for Upload

Evidence of dissemination and availability of school parental involvement plan to public Annual parent meeting sign in sheets and/or agendas School Parent compact Evidence of programs, activities, trainings, agendas, materials, sign in sheets and communication to parents Title I-A Improving Basic Programs Documentation Required for Upload

Copies of information provided to parents in a language parents can understand Sample paraprofessional schedule Written Principal Attestation Written comparability procedures Title I-A Improving Basic Programs Documentation Required for Upload

Completed federally funded personnel Excel file Title I-A Improving Basic Programs Documentation Required for Upload

Equitable Services to Nonpublic Schools Documentation Required for Upload Inter-district or Third party contracts for equitable nonpublic service Eligibility criteria – multi-criteria selection form for nonpublic School parent compact for nonpublic schools Evidence of parental involvement activities at participating nonpublic schools Fiscal records showing service amounts for each nonpublic with any prior year carryover Payroll Records

Title I-D Improving Basic Programs Documentation Required for Upload Formal agreement with correctional facility McKinney Vento Homeless Assistance Act – Title VII-B Documentation Required for Upload Board Homeless policy Dispute resolution procedures Meeting agendas for Homeless training

Title I School Improvement Sub A Documentation Required for Upload Documentation showing providers have access to data and building personnel Contracts with providers Fiscal Records showing building specific budgets and any prior year carryover funds

Title II-A Improving Teacher Quality Documentation Required for Upload District professional development plan Title III LEP and Title III Immigrant Documentation Required for Upload Consortia Member agreements

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Documentation Required for Upload Account History Report (ACCRPT) for current fiscal year – sort by Fund/Staff name Budget Account Information (BUDLED) for current fiscal year – sort by Fund/Function/Object Procurement policy

Social ohio-department-of-education Ohio Families and Education Ohio Teachers’ Homeroom OhioEdDept storify.com/ohioEdDept

education.ohio.gov