NetTech Solutions Microsoft Outlook and Outlook Express Lesson Four

NetTech Solutions Exam Objectives Configure and troubleshoot Microsoft Office applications Configure and troubleshoot Microsoft Office Outlook Express Resolve issues related to Outlook Express features Resolve issues related to customizing an Office application Resolve issues related to customizing Outlook Express

NetTech Solutions Lessons in this Chapter: Configuring Accounts Configuring Newsreader Settings Maintaining Outlook Troubleshooting Outlook Resolving Common User Requests in Outlook

NetTech Solutions Understanding Protocols Post Office Protocol 3 (POP3) Simple Mail Transfer Protocol (SMTP) Internet Message Access Protocol (IMAP),

NetTech Solutions Creating Accounts Microsoft Outlook 2003 or Outlook Express uses a wizard for setup Accounts may be with: –Microsoft Exchange Server, –POP3, –IMAP, –Hypertext Transfer Protocol (HTTP)

NetTech Solutions Setting up Outlook POP3 Account

NetTech Solutions If an Error Occurs Double check the information you entered for User, Login, and Server information.

NetTech Solutions Configuring Advanced Account Settings By clicking the more settings button

NetTech Solutions Advanced has Four Tabs Note table 4-1 on pages 4-7,8

NetTech Solutions Connecting to an Exchange Server Account You must know the name of your exchange server

NetTech Solutions Working with Address Books and Messages Outlook offers to import mail, addresses, and mail account settings from an existing e- mail application

NetTech Solutions Importing Address Books and Messages Open Outlook. On the File menu, click Import And Export.

NetTech Solutions Import Data From Another Program Or File,

NetTech Solutions Exporting Address Books and Messages Backing up an address book or a message Save the file as one of the following: –Comma-Separated Values (DOS) –Comma Separated Values (Windows) –Microsoft Access –Microsoft Excel –Personal Folder File (.pst) –Tab-Separated Values (DOS) –Tab-Separated Values (Windows)

NetTech Solutions Exam Tip For the exam, be sure you know the programs and formats from which Outlook and Outlook Express can import and those to which they can export.

NetTech Solutions Note Real World Backing Up Outlook –Page 4-14

NetTech Solutions Using Outlook Express Creating a POP3 or IMAP Account

NetTech Solutions Mail Server Properties Five Tabs

NetTech Solutions Testing and Troubleshooting In Outlook Express, send a test to your address. To configure use: –Tools > –Accounts > –Mail tab –Select the account –Properties > –General tab verify user information

NetTech Solutions Practice: Set Up and Configure Accounts Page 4-18

NetTech Solutions Configuring Newsreader Settings Setting Up Outlook News as the Default News Client –Customize –Add News by Dragging it to the Go menu on the menu bar

NetTech Solutions Adding a Newsgroup Open Outlook, click Go, and choose News.

NetTech Solutions Common Newsgroup Service Calls Blocking Senders and Unwanted Messages –open a message from the sender to block –Click Message, and click Block Sender. Resolving Send and Receive Errors –Send and receive errors can be caused in a variety of ways, including misspelled news server names, server time-outs, problems with passwords, and problems with ISP settings. –Listed on page 4-27 are some common problems and solutions:

NetTech Solutions Viewing Newsgroups Without Subscribing Type A Question For Help

NetTech Solutions Practice: Configure Newsreader Settings –Page 4-29

NetTech Solutions Maintaining Outlook 1.In Outlook, click Tools, and click Options. 2.In the Options dialog box, click the Other tab. 3.Select the Empty The Deleted Items Folder Upon Exiting check box. 4.Click OK to close the Options dialog box.

NetTech Solutions Outlook Options

NetTech Solutions Emptying the Deleted Items Folder on Exit On the Other tab

NetTech Solutions Auto Archive On the Other tab

NetTech Solutions Mailbox Cleanup Users can easily manage the size of their mailboxes and improve the overall performance of Outlook.

NetTech Solutions Mailbox Cleanup

NetTech Solutions Exam Tip Learn the options that are available to you in the Outlook Mailbox Cleanup feature. This is valuable information on the exam and in the real world.

NetTech Solutions Junk Options Five Tabs

NetTech Solutions Caution If junk levels are set to High, most junk will be caught, but some valid mail might be caught as well. Be careful when choosing this setting, and make sure that important contacts are configured as safe senders. You can also Block HTML Content in Outlook

NetTech Solutions Practice: Configure Outlook Maintenance Settings –Page 4-37

NetTech Solutions Resolving an Incorrect Name or Address –If any typographical errors –if the user changed departments –if the user wants replies to go to a different address –if the user has independently made changes Can be changed in Tools > Accounts Common Interface Problems –Table 4-2 Page 4-41

NetTech Solutions Outlook Interface

NetTech Solutions Practice: Test Outlook 2003 Account Settings –Page 4-42

NetTech Solutions Resolving Common User Requests in Outlook Leaving a Copy of on the Server –Tools –Options > Mail Setup tab – Accounts, –View Or Change Existing Accounts –select the account to configure, –Change –More Settings. –Advanced tab, –Select the Leave A Copy Of Messages On The Server check box,

NetTech Solutions On Server Check box

NetTech Solutions Exam Tip You will notice that particular attention has been paid in this chapter to configuring mail client software to leave a copy of messages on servers for users who check mail from more than one location. Remember how to configure this option in Outlook and Outlook Express.

NetTech Solutions Configuring Composition Options This includes: –Formatting, –Spelling and grammatical editing, and –Creating signatures.

NetTech Solutions Composition Options Message Format Stationary Signatures

NetTech Solutions The.iaf File Internet Accounts file: –Used to back up and store information about the mail folders and mail and news account settings for a single Outlook Express identity. –It will not store subscribed newsgroup information, message rules, or blocked senders, and will not retain information about custom toolbars.

NetTech Solutions Practice: Resolve Common Outlook User Requests –Page 4-47

NetTech Solutions Summary Case Scenario –Page 4-50 Troubleshooting Lab –Page 4-51 Chapter Summary –Page 4-52 Exam Highlights –Page 4-53