Annual Funding Programme 2016/17 Information Session Community Arts Partnership Tuesday 17 th November 11am-1pm

What is different about this year’s application process? 1.All applications must be made on-line 2.All attached documents must be in Word, Excel or pdf and cannot exceed 25Mb collectively within each form 2.Five key organisational documents must be uploaded to There are three separate application forms which cover: Core funding Programme Sustainability 4. No signatures required, only a tick box to state that you agree with a set of statements

Where to Start? Register on Government Funders Database to enable you to upload organisation documents; 1.Copy of Constitution/Memorandum of Association 2.List of office bearers 3.Organisation Chart 4.Copy of Audited/Certified/Adopted Accounts 5.Rental Agreement/Lease or evidence of ownership *Please note if we do not receive these documents by the deadline of 4pm on 17 December 2015 your application will be deemed ineligible.

Step 1: Registering on Government Funders Website See page 5 of Guidance Notes Instructions for uploading are available on our website If already registered you will have a unique reference number, if not register now as it can take a few days to get a password.

Additional Documents There is no requirement to submit a Strategic Plan or Business Plan. Submit any outstanding Board minutes to ACNI now by or at AFP client meetings. Please forward or pass on any reports or documentary material in relation to this year’s award, to your Officer, there is no opportunity to upload these as part of this year’s application process.

Core funding will be supported by ACNI Exchequer funding Programming and Sustainability will be supported by ACNI Lottery funding *Once an award is made there will be no opportunity to move any funding between core and programming Step 2. Completing Your Forms

The only form where you have to complete organisational details and equality monitoring. What you can apply for? Administrative Salaries Rent & Rates Light & Heat Maintenance, Security, etc. Telephone, Broadband Costs, etc. Printing, Postage and Stationary Financial & Legal Costs Insurance Form No. 1 Main Form & Core Costs

Form 1 continued… Upload and Attach the following documents; List of all sub committees of the board Statement of how your programme meets ACNI strategic objectives (max 1000 words) Detailed description of how your activity meets AFP criteria (bullet point each sub criteria on page 6 of guidance notes) Detailed budget for core costs only (anything over £1,000 detailed as per usual) If your accounts uploaded to the Government Funding Database are not 2014/15 you must attached management accounts as at 31 March 2015 Completed Safeguarding checklist

Form No. 2 Programming Costs What you can apply for? Artists’ Costs Volunteer Expenses Audience Development Plans Publicity & Marketing excluding catering and merchandising Transport Travel, Accommodation & Subsistence Equipment & Materials Access and Participation Plans

Form 2 continued… Upload and submit the following documents; Detailed project description to include costs for each element All budget lines over £1,000 should be broken down as far as possible Detailed description of which elements you would propose to cut or amend should full request not be met

Form No. 3 Sustainability Programme This is Lottery-funded and if you intend to apply you MUST first discuss your proposal for transformation with your officer to assess its suitability under this particular element. Whilst not an exhaustive list, measures could include: Developing new business models Establishing artform hubs Exploring alternative sources of finance Mergers/partnerships Artform collaborations Attach a detailed description of work and an income and expenditure budget for the project with all budget lines over £1,000 broken down.

Remember…. Deadline is Thursday 17 th December 2015 at 4.00pm Register with Government Funders Database and upload the 5 essential documents All forms must be completed and submitted individually Only upload documents in Word, Excel or pdf format You must speak to your officer prior to making a bid to the Sustainability Programme

Contact Details Fionnuala Walsh, Head of Participatory Arts Tel: Lizzie Devlin, Arts Development Officer, Community Arts Tel: – Wed-Fri Anne Shipton, Assistant Arts Development Officer Tel: Gavin O’Connor, Arts Development Officer, Youth Arts Tel:

Thank you and Good Luck!